Bid Administrator Jobs (NOW HIRING)

Bid Administrator

Location(s):
Austin; Dallas; Denver; Houston; Oklahoma City; Phoenix; Tulsa; Washington, D.C.

Compensation:
Ford offers a competitive compensation and benefits including: medical insurance, dental, vision, short-term disability and life insurance, paid time off (PTO), 401K (w/ matching fund), profit-sharing, and opportunities for advancement.

Description:

Ford AV is seeking a detail-oriented and highly organized Bid Administrator to support our Bid Center team on some of Ford's most high-profile projects. In this role, you'll be responsible for reviewing and organizing bid proposal requirements, general conditions, and other contractual front-end documents to ensure complete and compliant submissions. The Bid Administrator coordinates directly with Bid Estimators and Division Managers to manage bid progression and documentation while communicating with General Contractors, Consultants, and end users.

• Review bid invitations and evaluate legitimate bid opportunities
• Organize and maintain bid proposal documentation and front-end contract requirements
• Secure required bid forms and attachments from stakeholders and subcontractors
• Coordinate bid timelines, tracking project milestones from intake through submission
• Support Bid Estimators with document formatting, uploads, and administrative prep
• Communicate with General Contractors and project contacts to confirm bid details
• Assist the Bid Division Manager with administrative tasks across multiple bids
• Make follow-up calls and maintain accurate records of communication and deadlines

Qualifications:

• Strong reading comprehension with an ability to identify key requirements in technical documents
• Excellent written communication and attention to detail
• Highly organized, deadline-driven, and able to juggle multiple priorities
• Fast and accurate typing
• proficient with Microsoft Excel, Word, Outlook
• Experience editing PDFs using Adobe Acrobat or Bluebeam
• Professional demeanor and confident phone communication
• Technical curiosity or background in construction, AV, or low-voltage systems
• Associate's degree or higher preferred

Benefits:
Ford offers a competitive compensation and benefits including: medical insurance, dental, vision, short-term disability and life insurance, paid time off (PTO), 401K (w/ matching fund), profit-sharing, and opportunities for advancement.

Drug Testing:
Ford is committed to maintaining a drug-free workplace and, therefore, personnel in safety- sensitive positions are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws in order to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result

Equal Opportunity Employer:
Ford is committed to a diverse and inclusive workplace. Ford is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Physical Requirements:
This role is IN-OFFICE, not a remote or hybrid role.
The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency.
In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.

*Safety-Sensitive Position :
“Safety-sensitive” is defined to mean any job that includes tasks or duties that could reasonably affect the safety and health of the employee performing the task or others. If employed in a safety-sensitive position, you must not use or possess alcohol or any illicit drug while assigned to perform safety-sensitive functions or actually performing safety-sensitive functions. You must not report for duty, or remain on duty if you are under the influence or impaired by alcohol or have used any illicit drug. You must not report for duty or remain on duty when using any controlled substance unless used pursuant to the instructions of an authorized medical practitioner. You must not refuse to submit to any test for alcohol or controlled substances. must not refuse to submit to any test by adulterating or substituting your specimen. With regard to this policy, Ford will abide by all applicable local, state and federal laws.