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Bid Administrator Jobs (NOW HIRING)

Hinterland Group

NY · On-site

Job Overview We are seeking a highly organized and detail -oriented Bid Assistant to support our team with preparing bid proposals and ensuring compliance with licensing and permitting requirements.

City of Newton

Bid Coordinator

Newton, MA

$65K - $73K/yr

Backup when Contractor Administrator is out: 1. Assist in the Contract Tracking System and Contract Log updates. 2. Process Tax Exempt Form requests 3. Process contractor Bid Bond returns as needed.

Brady Services

Bid Coordinator

Greensboro, NC · On-site

$18.25 - $25/hr

Are you a Bid Coordinator searching for new experiences? As a leading Trane ® independent office ... Warranty Program Administrator * Process Mitsubishi Electric VRF extended warranty registrations ...

Brady Services

Bid Coordinator

Raleigh, NC · On-site

Are you a Bid Coordinator searching for new experiences? As a leading Trane ® independent office ... Warranty Program Administrator * Process Mitsubishi Electric VRF extended warranty registrations ...

Brady Services

Bid Coordinator

Greensboro, NC · On-site

Are you a Bid Coordinator searching for new experiences? As a leading Trane ® independent office ... Warranty Program Administrator * Process Mitsubishi Electric VRF extended warranty registrations ...

Amtec Direct Hire

Be Seen First

Contracts Administration & Bid Manager

Chatsworth, CA · On-site

$110K - $120K/yr

... Bid Manager to oversee U.S. Government and commercial contracts from proposal through closeout ... This role will manage bids and proposals, administer contracts, support negotiations, and ensure ...

HII Group

$110K - $120K/yr

Director of Sales Hydraulics International, Inc. (HII) is seeking a Government Contracts Administrator & Bid Manager to support the full lifecycle of U.S. Government and commercial contracts, from ...

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Bid Administrator information

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How much do bid administrator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for bid administrator in the United States is $23.96, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $27.88 per hour, depending on experience, location, and employer.

What is a bid administrator?

Bid Administrators are professionals responsible for managing the administrative aspects of the bidding process within an organization. They coordinate the preparation, submission, and tracking of bids or proposals for projects, ensuring all documentation meets the client's requirements and deadlines. Bid Administrators work closely with sales, legal, and technical teams to gather the necessary information and ensure compliance with relevant policies. Their role is crucial in helping organizations secure new business opportunities through well-organized and timely bid submissions.

What are the key skills and qualifications needed to thrive as a bid administrator?

To thrive as a Bid Administrator, you need strong organizational skills, attention to detail, and experience in bid management or procurement, often supported by a background in business administration. Familiarity with proposal management software, CRM systems, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help you coordinate effectively across departments and meet tight deadlines. These abilities ensure the timely submission of high-quality bids, increasing the organization's chances of securing new business.

What are some common challenges faced by bid administrators during the proposal process?

Bid Administrators often manage tight deadlines and coordinate input from multiple stakeholders, which can be challenging when information is delayed or requirements change unexpectedly. They must ensure that all documentation is accurate, compliant, and submitted on time, often juggling several bids simultaneously. Effective communication and strong organizational skills are essential to overcome these challenges and maintain a smooth workflow throughout the bid lifecycle.

What is the difference between Bid Administrator vs Estimator?

AspectBid AdministratorEstimator
Required CredentialsTypically requires a degree or diploma in business, construction, or related fields; experience in bid managementRequires similar credentials; often has background in engineering, construction, or quantity surveying
Work EnvironmentOffice-based, coordinating bid submissions and documentationOffice or site-based, preparing cost estimates and project budgets
Employer & Industry UsageCommon in construction, engineering, and government contractingPrevalent in construction, manufacturing, and engineering sectors

While both roles support project bidding processes, the Bid Administrator primarily manages bid documentation and submission timelines, whereas the Estimator focuses on calculating project costs and budgets. They often collaborate but serve distinct functions within the bidding process.

Is bid management a stressful job?

Bid management can be stressful due to tight deadlines, the need for accuracy, and the pressure to win contracts. Bid administrators often work under time constraints and must coordinate with multiple teams, which can contribute to job stress. However, strong organizational skills and experience with bid management tools can help manage workload effectively.
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Bid Administrator jobs near you
Infographic showing various Bid Administrator job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $49,836 per year, or $24 per hour.

Bid Administrator - HG Florida

Riviera Beach, FL • On-site

Hinterland Group
Civil Engineering Construction • 201 - 500 employees
Learn more about Hinterland Groupexternal

Other

Medical, Dental, Vision, Retirement, PTO

Posted 22 days ago

Job description

Job Overview
We are seeking a highly organized and detail -oriented Bid Assistant to support our team with preparing bid proposals and ensuring compliance with licensing and permitting requirements. This role involves reviewing bid documents, extracting key data into spreadsheets, assisting with bid preparation and managing the timely renewal of permits and licenses. The ideal candidate will be proactive, thorough and capable of handling multiple tasks in a deadline driven environment.

Duties

  • Review and interpret bid invitations, RFP's, RFQ's and related documents.
  • Extract key information and organize into a tracking spreadsheet.
  • Assist in gathering required documents.
  • Coordinate with internal teams to ensure timely completion of bid materials.
  • Help submit bid packages.

Skills

  • Experience in administrative support, construction bidding and permitting.
  • Proficient in Microsoft Excel, Word and Adobe Acrobat.
  • Strong attention to detail and ability to follow complex instructions.
  • Excellent time management and organizational skills.
  • Strong verbal and organizational skills.
  • Ability to work under tight schedules.

Job Type: Full-time

Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance


Work Location: In person