Basware Jobs (NOW HIRING)

Job Summary

The Accounts Payable Manager is responsible for leading the Accounts Payable function ensuring vendor payments, employee expense reimbursements, and related financial transactions are processed accurately, timely, and in compliance with company policies and internal controls.

This position provides leadership for the Accounts Payable team, oversees the Travel & Expense (T&E) and Corporate Purchasing Card (P-Card) programs, and serves as the primary point of contact for banking and card administration matters. The Accounts Payable Manager is responsible for developing team members, driving process improvements, implementing performance metrics, and maintaining strong relationships with internal stakeholders and external vendors.

The Accounts Payable team is responsible for the processing of vendor invoices, expense reports, check requests, payment execution and records management within Basware and Oracle Fusion. This role partners closely with employees and business leaders across all Huhtamaki facilities and functions to ensure efficient and effective support of business operations.

Key Responsibilities

Leadership & Team Management
Lead, develop, and manage the Accounts Payable team, including hiring, coaching, performance management, employee development, and succession planning
Establish clear performance expectations and accountability measures to ensure service excellence and policy compliance
Foster a collaborative focused culture that promotes continuous improvement and operational efficiency

Accounts Payable Operations
Oversee the timely and accurate processing of vendor invoices, employee expense reimbursements, and check requests
Ensure vendor payments are executed in accordance with approved payment terms and company policies
Monitor AP aging, payment cycles, and exception management to maintain strong vendor relationships and prevent service disruptions
Review and improve AP workflows to enhance efficiency, accuracy, and internal controls

Compliance & Controls
Ensure compliance with company policies, internal controls, and regulatory obligations
Manage annual 1099 reporting and related compliance activities
Oversee account reconciliations and periodic reviews to support month-end and year-end close processes
Maintain accurate records and documentation within Basware, Oracle Fusion, and related systems

Systems & Process Improvement
Act as a key stakeholder for Accounts Payable system enhancements, upgrades, and implementation initiatives
Identify automation opportunities and process improvements that drive scalability and efficiency
Develop and monitor KPIs and service-level metrics to evaluate team performance and process effectiveness
Support ongoing optimization of Oracle Fusion, Basware, and other shared services technologies

Vendor & Stakeholder Management
Build and maintain positive relationships with vendors, banking partners, and internal stakeholders
Resolve escalated vendor payment issues and support effective dispute resolution
Partner with business leaders across the organization to ensure effective support for operational needs

Job Qualifications

Required Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or related field.
Demonstrated experience leading and developing Accounts Payable teams
Strong knowledge of Accounts Payable processes, vendor payment administration, and internal controls
Experience managing annual 1099 reporting requirements
Experience performing and reviewing account reconciliations
Ability to establish, monitor, and analyze KPIs and implement process improvements
Strong communication, negotiation, and relationship-building skills
Proven ability to communicate effectively with employees at all levels of the organization, including senior leadership
Strong technical aptitude with the ability to learn and leverage new technologies, including Oracle Fusion

Preferred Qualifications
CPA, MBA, or other relevant professional certification preferred
12+ years of progressive accounting, finance, or shared services experience
5-8 years of leadership or management experience
Experience managing vendor payment operations within a high-volume environment
Experience with Oracle Fusion, Basware, or other enterprise AP automation platforms
Experience leading ERP implementations, system enhancements, or business process transformation projects

Environment

Work within an office type setting most of each day with controlled climate conditions.

Hybrid schedule.

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