Back Office Manager Jobs in Indiana (NOW HIRING)

• Topgolf |Office Manager

  Job Description

  ABOUT TOPGOLF

  Topgolf is a sports entertainment company that has changed how millions of people experience golf and where you can build a serious career. Our venues are high-energy, high-volume environments where performance matters and results are visible. Every day, we bring together golf, food andbeverage, events, and entertainment into one experience that keeps guests coming back.

  WHAT WE'RE SEEKING

  Are you the person who makes everything run behind the scenes without anyone having to ask? Do you bring structure, accuracy, and calm to a high-volume operation and take genuine pride in having your house in order?

  We'relooking for an Office Manager who understands that back-of-house operations are the backbone of a high-performing venue. Someone who manages administrative functions, supports leadership, and createstheorganized, compliant, and efficient environment that lets everyone else do their jobs well. No detail is too small. Every system matters.

  If you bring order to complexity and own the details others overlook, this is where that work is valued.

  THE ROLE

  The Office Manager is the operational and administrative hub of the Topgolf venue. This roleis responsible forHuman Resources administration, payroll processing, hourly recruiting, financial controls, procurement, andcompliance;ensuring the behind-the-scenes functions that keep the venue running are executed accurately and on time.

  The Office Manager also leads and develops a team of Admins, serves as the on-site liaison for Home Office HR andteammembersRelations, and partners with venue leadership tomaintaina well-run, compliant, and people-first operation.

  As a leader of a high-energy, guest-facing venue, this rolerequires a flexible schedule including evenings, weekends, and holidays, with availability to work extended hours during peak periods,special events, and high-volume seasons.

  WHAT YOU WILL DO

  Own HR and Payroll Administration

  Function as the site liaison for Home Office HR andTeam membersRelations issues

  Ensure consistency with and compliance to federal and state employment regulations

  Administer HR and Payroll systems accurately and on time

  Process bi-weekly payroll with a high degree of accuracy

  Assist with new hire onboarding and create andmaintainpersonnel files

  AdministerTeam memberstipsin accordance withvenue policy

  Manage Financial Operations

  Provide financial support through petty cash handling, safe counts, change orders, and daily cash reconciliations

  Process invoices for payment and follow up with vendors to ensuretimelyresolution

  Order office supplies and manage procurement within budgetary guidelines

  Support venue leadership in maximizing profit and revenue throughaccuratefinancial administration

  Lead and Develop the Admin Team

  Supervise a team of Admins in providing best-in-class internal service to the Topgolf team

  Coach and develop theadminteam and driveTeam membersengagement

  Delegate tasks clearly and follow up to ensuretimelyandaccuratecompletion

  Build a team culture rooted in professionalism, accuracy, and care for the people we serve

  Own Hourly Recruiting

  Manage the full hourly recruiting cycle - from job posting and sourcing to interview scheduling and offer processing

  Partner with department managers to understand staffing needs and prioritize open roles

  Maintainaccurateand up-to-date job postings across all recruiting platforms

  Screen applicants, coordinate interviews, and ensure a professional and welcoming candidate experience

  Track recruiting activity, pipeline status, and time-to-fill metrics for venue leadership

  Support onboarding of new hourlyTeam membersto ensure a smooth start from day one

  Support Venue Operations

  Performadditionaloperational duties as assigned by venue leadership

  Partner with department managers to resolve administrative and HR-related issues quickly

  Demonstrate Topgolf's core values: Fun, One Team, Excellence, Courage, and Caring

  CORE COMPETENCIES FOR SUCCESS

  Ensures Accountability|Holdingself and others accountable to meet commitments.

  Takes full ownership of HR, payroll, and financial processes - errors and missed deadlines are not acceptable

  Monitorsthe Admin team's performance and holdsTeam membersaccountable for accuracy and standards

  Follows through on every commitment toTeam members, vendors, Home Office, and venue leadership

  Accepts responsibility for both successes and failures in own work without deflecting

  Communicates Effectively|Developing and delivering multi-mode communications that convey a clearunderstanding of the unique needs of different audiences.

  Serves as the clear and professional link between venueTeam membersand Home Office HR

  Adjusts communication style to suitTeam membersat all levels - from hourly team members to senior leadership

  Is clear, concise, and thorough in all written documentation, personnel files, and reports

  Shares information and updates with the team proactively and keeps all relevant parties informed

  Build EffectiveTeams|Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.

  Consistently meets payroll, financial, and administrative deadlines with accuracy and professionalism

  Drives the Admin team to delivertimely, high-quality support across all venue functions

  Shows determination when managing competing priorities, high-volume periods, or process changes

  Setshigh standardsfor own performance and models that standard for theadminteam

  Plans and Aligns|Planning and prioritizing work to meet commitments aligned with organizational goals.

  Creates realistic schedules and workflows that keep administrative functions running on time

  Anticipatesand minimizes bottlenecks in payroll cycles, onboarding, and vendor payment processes

  Aligns administrative priorities with the operational needs of the broader venue team

  Balances routine administrative work with time-sensitive compliance and financial responsibilities

  Being Resilient| Rebounding from setbacks and adversity when facingdifficult situations.

  • Remainsobjectiveand calm when faced with adversity or high-pressure administrative demands

  • Grows from hardships and difficult experiences, including compliance issues or staffing challenges

  • Manages crises and volatile situationssuch aspayroll errors, HR escalations,andaudit pressure effectively

  • Helps others recover momentum and confidence after setbacks or difficultTeam memberssituations

  QUALIFICATIONS

  High school diploma or equivalent

  2+ years of experience in an office management or similar administrative role

  1+ year of experience in an HR or Payroll function

  Experience with hourly recruiting, including job posting, candidate screening, and interview coordination preferred

  Proficiencyin MS Office productsi.e.Word, Excel, and Outlook

  Must be 21 years of age or older as required by state or local law

  PHYSICAL REQUIREMENTS

  • Ability to remain stationary for extended periods of time, including working at a desk or computer workstation

  • Ability to occasionally move about and navigate the venue or office environment to access files, equipment, attend meetings, or support operational needs

  • Ability to occasionally lift, carry, and/or move up to 25 pounds (e.g., files, boxes, office supplies)

  • Ability to travel to multiple venue locations and off-site meetings asrequired

  • Ability tooperatea computer, keyboard, mouse, and standard office equipment on a consistent basis

  • Ability to communicate clearly and effectively, both verbally and in writing, in person, by phone, and electronically

  • Ability to hear and respond to verbal communication in a venue environment, including areas that may have moderate tohigh levelsof background noise

  • Visual acuity sufficient to read documents, computer screens, and written correspondence

  • Ability to exchangeaccurateinformation in person and through various communication channels

  Sounds like afit?Wecan'twait to meet you!

BENEFITS

Free Play & 1/2 price food! Health, dental, vision, 401(k) team member match, free mental well-being platform - and that's just for starters for those who qualify. View team member benefits here.

ADA
The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
EEO Statement
Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions. As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee.
Topgolf participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.