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Athletic Secretary Jobs (NOW HIRING)

Geary County USD 475

Head Secretary

Junction City, KS · On-site

$19.01 - $20.01/hr

Head Secretary Qualifications: 3+ years of successful secretarial, administrative, or office ... Create end of season athletic letters and awards for coaches. Faculty/Staff Absence Reports

Geary County USD 475

Head Secretary

Fort Riley, KS · On-site

$19.01 - $20.01/hr

Head Secretary Qualifications: 3+ years of successful secretarial, administrative, or office ... Create end of season athletic letters and awards for coaches. * Faculty/Staff Absence Reports

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Athletic Secretary information

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How much do athletic secretary jobs pay per year?

As of Aug 12, 2026, the average yearly pay for athletic secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

How much does an athletic secretary make?

The average salary for an athletic secretary is around $35,000 to $50,000 per year, depending on experience, location, and the level of the organization. They typically handle administrative tasks, scheduling, and communication within sports programs or athletic departments. Salaries can vary based on the size of the organization and required skills such as proficiency with office software and sports management tools.

What does an athletic secretary do?

An Athletic Secretary plays a key role in organizing and coordinating sports events by managing schedules, communicating with coaches and officials, and ensuring that all logistics are addressed. This includes booking facilities, handling transportation arrangements, and maintaining records of team rosters and eligibility. The position often requires frequent collaboration with athletic directors, coaches, and sometimes parents to ensure events run smoothly. Attention to detail and strong organizational skills are essential, as the secretary must juggle multiple sports seasons and adapt to last-minute changes.

What is an athletic secretary?

Athletic Secretaries are administrative professionals who support the operations of a school's or organization's athletic department. They handle tasks such as scheduling games and practices, maintaining records, communicating with coaches and parents, and managing budgets or equipment orders. Their work helps ensure that athletic programs run smoothly and efficiently, allowing coaches and athletes to focus on training and competition. Athletic Secretaries are essential for organizing events, processing paperwork, and providing information to stakeholders.

What are the key skills and qualifications needed to thrive as an athletic secretary?

To thrive as an Athletic Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with scheduling software, spreadsheet applications, and communication platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask set outstanding candidates apart. These skills ensure smooth coordination of athletic programs, effective communication among staff and athletes, and efficient management of administrative tasks.

What is the difference between Athletic Secretary vs Athletic Administrative Assistant?

AspectAthletic SecretaryAthletic Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; similar requirements
Work EnvironmentSchools, colleges, sports organizationsSchools, sports clubs, athletic departments
Job ResponsibilitiesManaging schedules, handling correspondence, maintaining records for athletic programsSupporting administrative tasks, assisting with event coordination, data entry

Both roles involve administrative support within athletic departments, often requiring similar credentials and working in educational or sports settings. The Athletic Secretary typically has more responsibility for managing records and schedules, while the Athletic Administrative Assistant provides general support to ensure smooth operations.

More about Athletic Secretary jobs
What cities are hiring for Athletic Secretary jobs? Cities with the most Athletic Secretary job openings:
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Athletic Secretary jobs near you
Infographic showing various Athletic Secretary job openings in the United States as of August 2026, with employment types broken down into 63% Full Time, 29% Part Time, 3% Temporary, and 5% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Head Coach - Varsity Boys Track and Field

Illinois School District U-46

Elgin, IL • On-site

Full-time

Re-posted 28 days ago

Job description

Position Type:
Athletic Coach/Track
Date Posted:
6/15/2026
Location:
Larkin High School
Date Available:
01/18/2027
Closing Date:
06/01/2027
Position / Title: Head Varsity Coach
Bargaining Unit: ETA
Department/Location: High School Athletic Department
Calendar Days: Per IHSA Calendar
Reports To: Athletic Director/High School Principal
JD Revision Date: 06/06/2024
Supervises: All Assistant Coaches and all players in program
Function / Position Summary
To provide knowledge, motivation and leadership in an interscholastic sport in which the student can excel to their full potential while competing in an atmosphere that adds to their total education including their physical well-being, moral character, and social and mental development. Maintain academic eligibility as the priority.
The head coach is expected to provide the necessary leadership and to plan, organize, and be responsible for a comprehensive interscholastic program, and to carry out the objectives of the total school athletic program.
Job Duties / Responsibilities
  • The Head Varsity Coach is responsible for all levels of the program.
  • Direct and leads a coaching staff- Monitor assignments and duties of assistant and lower level coaches and annually evaluate all coaches.
  • Design and implement an organizational structure that reports to the Athletic Director.
  • Assist the Athletic Director in selecting athletic staff and volunteers. .
  • Work with the athletic secretary to verify that all participants have fully registered and are eligible.
  • Assist the Athletic Director/Assistant Athletic Director(s) in developing game schedules, practice schedules, facilities use, transportation needs, and the program budget.
  • Communicates and plans practice sessions and competition strategies which ensure the health and physical well-being of the student participants.
  • Coordinate pre-season parent meetings for all levels of sport to review scholastic eligibility requirements, athletic code of conduct, team rules, injury prevention, and inherent risks of the sport.
  • Work effectively with the athletic office to manage and coordinate practice and competition schedules throughout the off-season, summer, and in-season periods.
  • Responsible for submissions of requests to purchase equipment, supplies and uniforms as needed, to the Athletic Director.
  • Assume and maintain responsibility for inventory, selection and care of equipment.
  • Maintain effective communication and cooperative working relationships with athletes, school administration, staff, students, parents and the community.
  • Maintain good public relations with media, boosters, parents, officials, players, fans, local youth programs, etc.
  • Work effectively with student athletes of varying abilities, socio-economic, and cultural backgrounds to instill commitment, discipline, and teamwork.
  • Models and instills the values of sportsmanship and fair play to all participants
  • Monitor students' athletic and academic eligibility. Inform parents and student/athletes regarding NCAA clearinghouse registration deadlines and academic requirements, etc.
  • Encourage athletes to sign-up for Honest Game (or similar NCAA tracking system) and work with them to prepare for college.
  • Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
  • Plan, organize, and implement safe and effective daily practices and other planned events.
  • Apply and enforce studentdiscipline in accordance with the U-46 Athletic Code of Conduct and U-46 Student Code of Conduct.
  • Build and sustain a competitive program that is widely supported and respected by the high school staff and community at large.
  • Collaborate with the Athletic Director for all fundraising activities and maintain accurate records of monies collected and deposited in compliance with District policy and procedures.
  • Provide game results to the media; keep season and game-by-game statistics and records; provide statistical reports to the Athletic Director as needed and/or requested.
  • Facilitate the long-term success and viability of the program by establishing positive relationships with local athletics organizations and K-8 sports programs.
  • Attendance at Freshman Orientation, incoming 8th Grade Night, and other related activity as applicable.
  • Submit a written annual end of season program evaluation with recommendations for improvements to the Athletic Director.
  • Engages in personal professional development activities.
  • Other duties/events as assigned by the Athletic Director.

Education
  • Proper certification with American Sport Education Program and/or Valid Illinois Teaching certificate.
  • Pass IHSA required tests and view videos.
  • Required - Current First Aid/CPR/AED certification.

Experience / Knowledge
  • Head Varsity Coaching experience or professional coaching/player level equivalent preferred.
  • Ability to handle and react professionally to stressful situations.
  • Demonstrated positive conduct and adherence to disciplinary guidelines in previous coaching positions.
  • Demonstrate knowledge of and ability to implement effective coaching theory, strategies, and techniques appropriate for high school athletes.
  • Requires a proven verifiable record of placing appropriate emphasis on good sportsmanship, academic excellence, positive attitudes, and character.

Physical Demands
  • This work involves standing for long periods of time and may involve walking or standing for extended periods of time.
  • Perceiving the nature of sound, near and far vision, depth perception, providing oral information, manual dexterity to operate sports related equipment, and handles and works with various materials/objects.
  • Able to work in a wide variety of temperatures and weather conditions, both indoors and outdoors; including extreme high temperature conditions outdoors.
  • Able to lift equipment up to 50 pounds

ADA:
The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Terms of Employment
  • Terms of employment are determined by IHSA approved athletic calendar and school district policy.
  • Sport Season-Per IHSA Calendar
  • Student opportunities will either remain the same, not be offered, or require modification to adjust to environmental restrictions. Positions and stipends will also be adjusted to reflect these changes.
  • For ETA coaches: If satisfactory status is maintained, the position can be renewed without reapplying.
  • For Non-ETA Coaches: this position is a one-year position. Must reapply each year.

Attachment(s):
  • ETA Appendix F.pdf

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