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Associate Executive Assistant Jobs (NOW HIRING)

CFS

Executive Assistant

Pittsburgh, PA

Associate's or Bachelor's degree preferred. * 5+ years of executive assistant experience supporting C-suite executives or senior leadership within a wealth management firm, family office, public ...

Baltimore County Professional Fire Fighters Assoc

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Executive Assistant

Timonium, MD · On-site

$55K - $70K/yr

The Executive Assistant is a confidential administrative staff position that provides office ... Associate or bachelor's degree in business administration, public administration, human resources ...

NW Recruiting Partners

Executive Assistant

Seattle, WA

$80/hr

Executive Assistant Seattle, WA Work for a family-owned company that has been enabling businesses ... Associate or bachelor's degree preferred but not required if equivalent experience is demonstrated.

New

NW Recruiting Partners

Executive Assistant

Seattle, WA · On-site

$80/hr

Executive Assistant Seattle, WA Work for a family-owned company that has been enabling businesses ... Associate or bachelor's degree preferred but not required if equivalent experience is demonstrated.

New

Bgdc Distribution LLC

Executive Assistant

Forest Park, GA · On-site

$60K - $70K/yr

The Executive Assistant serves as a trusted partner to leadership, ensuring smooth day-to-day ... An associate or bachelor's degree in Business Administration, Communications, or a related field is ...

Bgdc Distribution LLC

Executive Assistant

Forest Park, GA · On-site

$60K - $70K/yr

The Executive Assistant serves as a trusted partner to leadership, ensuring smooth day-to-day ... An associate or bachelor's degree in Business Administration, Communications, or a related field is ...

BGDC Distribution

Executive Assistant

Forest Park, GA

$60K - $70K/yr

The Executive Assistant serves as a trusted partner to leadership, ensuring smooth day-to-day ... An associate or bachelor's degree in Business Administration, Communications, or a related field is ...

LHH US

Executive Assistant

San Diego, CA

$38 - $48/hr

Executive Assistant Job in San Diego, CA LHH has partnered with a respected healthcare organization ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

LHH US

Executive Assistant

San Diego, CA · On-site

$38 - $48/hr

Executive Assistant Job in San Diego, CA LHH has partnered with a respected healthcare organization ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

BGDC Distribution

Executive Assistant

Forest Park, GA · On-site

The Executive Assistant serves as a trusted partner to leadership, ensuring smooth day-to-day ... An associate or bachelor's degree in Business Administration, Communications, or a related field is ...

Ardent Health

Executive Assistant

Brentwood, TN · On-site

Associates degree or High School Diploma. * 5+ years of experience as an executive assistant with a preference towards C suite support. * Experience with Microsoft Office including Word, Excel ...

Atlas Management

Executive Assistant

Nashville, TN · On-site

$21 - $23/hr

Atlas Management is hiring an Executive Assistant for an organization in the Nashville, TN area ... Associate or Bachelor's degree preferred * 3-5 years of executive administrative experience

MBK Real Estate LLC

$85K - $90K/yr

Associate Executive Director At MBK Senior Living, we're committed to putting people first- our ... Duties & Responsibilities Assist with the recruitment and hiring efforts and direct and indirect ...

OrthoArizona

Executive Assistant

Phoenix, AZ · On-site

Associate's or Bachelor's degree in Healthcare Administration, Business Administration, or related field preferred * 3-5 years of executive administrative experience, preferably in a healthcare ...

Travel + Leisure Co.

Executive Assistant

Orlando, FL · Hybrid

Executive Assistant * 501 W. Church Street, Orlando, Florida, United States, 32805 * Administration ... Our dedicated associates help the company achieve its mission to put the world on vacation.

BizTek People

Executive Assistant

Portland, OR · On-site

Executive Assistant Schedule: Full-Time | 5x8s | Day Shift | 12-Week Assignment Key ... OR Associate degree or certificate in Office Occupations/Office Technology plus 3 years of ...

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Associate Executive Assistant information

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$64.5K

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How much do associate executive assistant jobs pay per year?

As of Sep 14, 2026, the average yearly pay for associate executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is an associate executive assistant?

Associate Executive Assistants are administrative professionals who support executives and senior managers by handling scheduling, correspondence, travel arrangements, and other organizational tasks. They often work alongside or under the guidance of more senior executive assistants, learning the ropes of high-level administrative support. Their responsibilities may also include preparing reports, managing files, and coordinating meetings, making them essential to the smooth operation of executive offices.

What are the key skills and qualifications needed to thrive as an associate executive assistant?

To thrive as an Associate Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by an associate’s degree or equivalent experience. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask set outstanding candidates apart in this role. These capabilities ensure efficient executive support, effective time management, and smooth business operations.

What are some common challenges an associate executive assistant might face when supporting multiple executives simultaneously?

As an Associate Executive Assistant supporting multiple executives, you may encounter challenges such as managing competing priorities and coordinating schedules that frequently overlap. Effective communication, strong organizational skills, and the ability to anticipate the needs of each executive are crucial for balancing these demands. You will often need to handle confidential information discreetly and adapt quickly to shifting priorities or last-minute changes. Building strong relationships with both executives and their teams can help streamline collaboration and ensure tasks are completed efficiently.

How much does an associate executive assistant to a CEO make?

An Associate Executive Assistant to a CEO typically earns between $50,000 and $80,000 annually, depending on experience, location, and company size. The role often requires strong organizational skills, proficiency with office software, and the ability to handle confidential information.

What cities are hiring for Associate Executive Assistant jobs?

Cities with the most Associate Executive Assistant job openings:

What states have the most Associate Executive Assistant jobs?

States with the most job openings for Associate Executive Assistant jobs include:

What are popular job titles related to Associate Executive Assistant jobs?

For Associate Executive Assistant jobs, the most frequently searched job titles are:

Associate Executive Assistant jobs near you
Infographic showing various Associate Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant

Pittsburgh, PA

CFS
See more jobs at CFSexternal

Full-time

Re-posted 3 days ago

Job description

EXECUTIVE ASSISTANT
Pittsburgh, PA
$80,000-$110,000

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership within a growing firm. This individual will serve as a trusted partner to executives, managing complex calendars, coordinating meetings and travel, assisting with client communications, and supporting strategic initiatives. The ideal candidate is professional, detail-oriented, discreet, and thrives in a fast-paced, client-focused financial services environment.

OVERVIEW OF THE EXECUTIVE ASSISTANT ROLE:

  • Manage complex calendars, appointments, and scheduling for executive leadership.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
  • Prepare meeting agendas, presentations, reports, and supporting materials.
  • Attend meetings as needed, take notes, and track action items to completion.
  • Prioritize and manage incoming communications, ensuring timely follow-up and response.
  • Serve as a professional point of contact for clients, business partners, and vendors.
  • Coordinate client meetings, conferences, and appreciation events.
  • Prepare client meeting packets, investment materials, and presentation documents.
  • Assist with onboarding new clients and maintaining organized client records.
  • Maintain strict confidentiality regarding client financial information and executive communications.
  • Support day-to-day office operations and executive administrative needs.
  • Process expense reports, invoices, and reimbursement requests.
  • Organize and maintain electronic and physical filing systems.
  • Assist with vendor coordination, office supplies, and facilities-related needs.
  • Coordinate internal meetings, training sessions, and company events.
  • Assist with special projects and strategic initiatives across the organization.
  • Track deadlines, deliverables, and follow-up items for executive leadership.
  • Support document preparation, proofreading, and formatting.
  • Help streamline administrative processes and identify opportunities for increased efficiency.

PREFERRED QUALIFICATIONS FOR THE EXECUTIVE ASSISTANT:

  • Associate's or Bachelor's degree preferred.
  • 5+ years of executive assistant experience supporting C-suite executives or senior leadership within a wealth management firm, family office, public accounting firm, law firm, consulting firm, or other professional services organization.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • High level of professionalism, discretion, and confidentiality.
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Experience with CRM systems (Salesforce, Redtail, Wealthbox, or similar) is a plus.
  • Ability to work independently while maintaining strong attention to detail.

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