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Associate Executive Assistant Jobs in Utah (NOW HIRING)

Sunpro, Inc.

Executive Assistant

Orem, UT · On-site

Executive Assistant The Executive Assistant performs various administrative duties and provides ... Associates degree preferred. Physical Requirements: Sedentary work, requiring lifting up to 10lbs.

Clyde Inc

Executive Assistant

Orem, UT · On-site

Executive Assistant The Executive Assistant performs various administrative duties and provides ... Associates degree preferred. Physical Requirements: Sedentary work, requiring lifting up to 10lbs.

Geneva Rock Products

Executive Assistant

Orem, UT · On-site

Executive Assistant The Executive Assistant performs various administrative duties and provides ... Associates degree preferred. Physical Requirements: Sedentary work, requiring lifting up to 10lbs.

PrincePerelson & Associates

Executive Assistant

Layton, UT · On-site

$80K - $100K/yr

Executive Assistant Location: Layton, UT Compensation: $80,000-$100,000/yr DOE + Bonus Potential ... PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of ...

WW Clyde

Executive Assistant

Orem, UT · On-site

Executive Assistant The Executive Assistant performs various administrative duties and provides ... Associates degree preferred. Physical Requirements: Sedentary work, requiring lifting up to 10lbs.

GWC Capital

Executive Assistant

Orem, UT · On-site

The Executive Assistant performs various administrative duties and provides support to designated ... Associates degree preferred. Physical Requirements: * Sedentary work, requiring lifting up to 10lbs.

GWC Capital

Executive Assistant

Orem, UT · On-site

The Executive Assistant performs various administrative duties and provides support to designated ... Associates degree preferred. Physical Requirements: * Sedentary work, requiring lifting up to 10lbs.

GWC Capital

Executive Assistant

Orem, UT

The Executive Assistant performs various administrative duties and provides support to designated ... Associates degree preferred. Physical Requirements: * Sedentary work, requiring lifting up to 10lbs.

Zirtual

Remote Virtual Executive Assistant

Provo, UT

$1.5K - $3.8K/mo

Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience) * 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role

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Associate Executive Assistant information

What is an associate executive assistant?

Associate Executive Assistants are administrative professionals who support executives and senior managers by handling scheduling, correspondence, travel arrangements, and other organizational tasks. They often work alongside or under the guidance of more senior executive assistants, learning the ropes of high-level administrative support. Their responsibilities may also include preparing reports, managing files, and coordinating meetings, making them essential to the smooth operation of executive offices.

What are the key skills and qualifications needed to thrive as an associate executive assistant?

To thrive as an Associate Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by an associate’s degree or equivalent experience. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and the ability to multitask set outstanding candidates apart in this role. These capabilities ensure efficient executive support, effective time management, and smooth business operations.

What are some common challenges an associate executive assistant might face when supporting multiple executives simultaneously?

As an Associate Executive Assistant supporting multiple executives, you may encounter challenges such as managing competing priorities and coordinating schedules that frequently overlap. Effective communication, strong organizational skills, and the ability to anticipate the needs of each executive are crucial for balancing these demands. You will often need to handle confidential information discreetly and adapt quickly to shifting priorities or last-minute changes. Building strong relationships with both executives and their teams can help streamline collaboration and ensure tasks are completed efficiently.

How much does an associate executive assistant to a CEO make?

An Associate Executive Assistant to a CEO typically earns between $50,000 and $80,000 annually, depending on experience, location, and company size. The role often requires strong organizational skills, proficiency with office software, and the ability to handle confidential information.

What cities in Utah are hiring for Associate Executive Assistant jobs?

Cities in Utah with the most Associate Executive Assistant job openings:

Associate Executive Assistant jobs near you
Infographic showing various Associate Executive Assistant job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Executive Assistant

South Jordan, UT • On-site

PrincePerelson & Associates
11 - 50 employees
Learn more about PrincePerelson & Associatesexternal

Other

Posted 28 days ago

Job description

Executive Assistant

Magna, Utah

$62K - $84K

HOURS: 8:00 AM – 5:00 PM (In Office)

The ideal candidate has supported general business operations through administrative support activities, following discipline-focused policies and processes that enable the business to maximize efficiency. Completes work with a limited degree of supervision. Acts as an informal resource for colleagues with less experience.

Responsibilities:

  • Responsible for the provision of administrative services to the General Manager and executive-level employees and his/her direct management team, ensuring efficient and effective operations and communications

  • Provides administrative support directly to executives, exercising confidentiality, tact, and diplomacy.

Safety:

  • Establish safety as the key priority for all operational strategies, policies, and processes

  • Model and ensure a rigorous safety discipline, based on proactive behaviors and setting clear expectations for all employees and contractors

  • Cost Ensure prudent spending on office supplies and support rigorous cost discipline across the organization.

Role Specific Responsibilities:

  • Provide comprehensive administrative and executive support with a high degree of confidentiality, professionalism, and discretion

  • Manage executive calendars, coordinate meetings, arrange business travel, and process expense reports

  • Receive, screen, and direct calls, visitors, mail, and email correspondence in a timely and professional manner

  • Maintain organized files, records, and documentation, ensuring accuracy and accessibility

  • Coordinate and track end-to-end service requests, dashboards, reports, and special projects for leadership and stakeholders

  • Establish and maintain effective relationships with local and remote teams, proactively identifying and resolving issues

  • Support the planning and execution of company events, tours, and bi-annual Town Halls

  • Prepare meeting materials, take minutes when requested, and distribute follow-up communications

  • Manage office operations, including ordering supplies, processing mail, and maintaining distribution lists and calendar invites

  • Create and track DocuSign requests and coordinate light vehicle reservations for site visits and tours

  • Ensure health and safety priorities are consistently integrated into daily operations

  • Protect and manage leadership schedules, serving as gatekeeper for introductions, requests, and meeting cadence.

Requirements:

  • Previous experience as an Executive Assistant with Executive-level personnel

  • Must wear company uniform daily

  • Must be comfortable working at mining site

  • Familiar with administrative software systems and data handling

  • Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

  • Attention to detail and ability to work across multiple stakeholders

  • Creative and critical thinking skills to proactively identify ways to improve work processes, procedures, service, and relationships.

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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