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Associate Event Planner Jobs in Florida (NOW HIRING)

Unf

Event Services Associate

Jacksonville, FL · On-site

$18.27/hr

Department University Center Compensation $18.27 to Negotiable Hourly General Description The Event Services Associate supports the planning and execution of conferences, meetings, and special events ...

Marriott

Events Manager

Tampa, FL · On-site

... the Event Planner's experience. Ensuring and Providing Exceptional Customer Service Delivers ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Events Manager

Tampa, FL · On-site

... the Event Planner's experience. Ensuring and Providing Exceptional Customer Service Delivers ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Andaz Miami Beach

Event Concierge/ Coordinator

Miami, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... This position is a proactive, empowered problem solver who provides meeting & event planners with ...

Hyatt Hotels Corporation

Event Sales Manager

Orlando, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... This position is not responsible for event planning or on-site coordination of event details , but ...

Marriott International

Events Manager

Tampa, FL · On-site

$56K - $72K/yr

... Event Planner's experience. Ensuring and Providing Exceptional Customer Service • Delivers ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Hyatt Hotels Corporation

Event Sales Manager

Orlando, FL · On-site

$70 - $100/hr

... associates who are focused on providing efficient service and meaningful experiences. The Event ... This position is not responsible for event planning or on-site coordination of event details , but ...

Ucf

Event Coordinator

Orlando, FL · On-site

$23.33/hr

... by the Associate VP, Strategic Campus Planning or his/her designee. Responsibilities: Client ... Event Planning, Logistics & Resource Coordination: * Independently evaluates event scope ...

A & Associates

FL-Security Guard (Event Staff)

Orlando, FL · On-site

$15.50 - $19.50/hr

A & Associates is a reputable staffing agency with a proven track record in screening and ... Previous experience in event planning or other related fields Strong project management skills.

A & Associates

FL-Security Guard (Event Staff)

Orlando, FL · On-site

$15.50 - $19.50/hr

A & Associates is a reputable staffing agency with a proven track record in screening and ... Previous experience in event planning or other related fields Strong project management skills.

Hyatt

Event Concierge/ Coordinator

Miami, FL · On-site

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are ... Pre-Event Planning: Assist with event proposals, contracts, and function sheets; confirm details ...

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Showing results 21-40

All JobsAssociate Event Planner JobsAssociate Event Planner Jobs in Florida

Associate Event Planner information

What does an associate event planner do?

An Associate Event Planner assists in organizing and coordinating various aspects of events, such as meetings, conferences, weddings, or corporate functions. Their responsibilities typically include communicating with vendors, managing event logistics, handling registrations, and ensuring all event details are executed smoothly. They often work as part of a team under the direction of a lead event planner, gaining valuable experience in the process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an associate event planner?

To thrive as an Associate Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often with a relevant degree or internship experience. Familiarity with event planning software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork abilities help you manage client expectations and vendor relationships effectively. These skills are crucial for ensuring seamless event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges associate event planners face when coordinating events, and how can they effectively manage these challenges?

Associate Event Planners often encounter challenges such as last-minute changes from clients, managing multiple vendors, and staying within tight budgets. To handle these effectively, strong organizational skills and clear communication are essential. Building good relationships with vendors and having contingency plans in place can help address unexpected issues quickly. Additionally, working closely with senior planners and the rest of the team ensures that everyone is aligned and can collaboratively troubleshoot problems as they arise.

What is the difference between Associate Event Planner vs Event Coordinator?

AspectAssociate Event PlannerEvent Coordinator
CredentialsRelevant certifications (e.g., CMP), some experienceSimilar certifications, often entry-level
Work EnvironmentAssists in planning, supports senior plannersManages event logistics, on-site coordination
Employer UsageEvent planning firms, corporate events, nonprofitsHotels, venues, event management companies

The Associate Event Planner typically supports senior planners with planning tasks and has similar credentials. An Event Coordinator focuses more on executing event logistics and on-site management. Both roles often overlap but differ mainly in scope and responsibilities.

What are the most commonly searched types of Event Planner jobs in Florida?

The most popular types of Event Planner jobs in Florida are:

What cities in Florida are hiring for Associate Event Planner jobs?

Cities in Florida with the most Associate Event Planner job openings:

Associate Event Planner jobs near you
Infographic showing various Associate Event Planner job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 25% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Event Services Associate

University of North Florida

Jacksonville, FL • On-site

$18.27/hr

Full-time

Re-posted 21 days ago

University Of North Florida rating

7.7

Company rating: 7.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

265th of 630 rated colleges and universities

Job description

Department
University Center
Compensation
$18.27 to Negotiable Hourly
General Description
The Event Services Associate supports the planning and execution of conferences, meetings, and special events within the Herbert University Center (HUC) by ensuring accurate event setup, operational readiness, and exceptional client service. This role serves as an on-site operational support position, providing day-to-day oversight of student event staff and assisting with facility readiness under the guidance of event planning staff to support University and external clients. The position primarily works Tuesday through Saturday with an emphasis on evening hours, with schedules adjusted as needed to meet event and operational demands.
Job Functions
Event Operations & Execution
  • Coordinate and execute daily event setups and breakdowns for conferences, meetings, and special events, ensuring all rooms, furnishings, and equipment are accurately arranged according to event specifications.
  • Review event orders and setup requirements prior to each event to ensure accuracy, completeness, and operational feasibility.
  • Perform physical duties including lifting, moving, pushing, and pulling furniture and equipment weighing 50+ pounds, and remaining on foot for extended periods during event operations.
  • Serve as the on-site event point of contact during assigned shifts, resolving operational issues and ensuring seamless event execution when event planning staff are not present.
  • Ensure all requested client services are delivered accurately, on time, and in accordance with established HUC standards.
  • Function occasionally as the on-site audiovisual technician during some events by operating and supporting sound, projection, and presentation systems in accordance with event requirements.

Staff Supervision & Leadership
  • Hire, train, schedule, and provide day-to-day supervision for approximately eight OPS/student event setup staff members.
  • Assign tasks, provide clear instructions, and monitor performance during event setups and operations to ensure efficiency, safety, and accountability.
  • Support the development of student staff by modeling professionalism, providing coaching, and enforcing policies and procedures consistently.

Facilities, Equipment & Inventory Management
  • Ensure proper maintenance, cleanliness, organization, and storage of event furnishings, equipment, storage areas, and event spaces.
  • Conduct periodic inventories of furniture, supplies, and audiovisual equipment; document and report damaged, missing, or malfunctioning items and replacement needs.
  • Set up, operate, break down, and properly store audiovisual equipment, verifying functionality and readiness for client use.

Building Operations, Safety & Emergency Response
  • Assist with building operations including opening, closing, monitoring, and clearing the facility in accordance with HUC procedures.
  • Conduct regular facility rounds during events to remain visible, accessible, and responsive to client and guest needs.
  • Follow and implement established emergency and safety procedures and serve as a Building Emergency Coordinator when required.

Customer Service & Administrative Support
  • Provide courteous, professional customer service to clients, guests, staff, and vendors in person, by phone, and via email.
  • Assist visitors with general information regarding HUC services and the University of North Florida, including event rentals, tours, and directional assistance.
  • Document event-related issues, client concerns, or requested changes and communicate them promptly to the event planning team.
  • Provide front desk coverage and answer phones.
  • Manage time effectively and complete assignments in compliance with all HUC and UNF policies and procedures.
  • Perform other related duties as assigned to support event and facility operations.

Supervisory Responsibilities
  • Supervision Exercised: Provides direct supervision to approximately eight OPS/student event setup staff members, including task assignment, performance monitoring, and on-the-job training.
  • Supervision Received: Works independently in the performance of routine duties; refers complex, unusual, or non-routine issues to a supervisor for guidance or resolution.

Core Competencies
  • Customer Service
  • Event Operations Support
  • Communication Skills
  • Team Leadership and Collaboration
  • Time Management and Organization
  • Attention to Detail

Required Qualifications
High school diploma and 2+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
This position primarily works evening shifts Tuesday through Friday and includes Saturday as part of the regular schedule, with hours varying based on events. Please confirm that you are able and willing to work this schedule
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

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