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Associate Event Planner Jobs in California (NOW HIRING)

Adecco

Event Manager III

Cupertino, CA · On-site

$52.21/hr

Support end-to-end planning and on-site execution of external I&D conferences, from early-stage ... In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other ...

Hyatt Hotels Corporation

Event Sales Manager

Carmel, CA · On-site

$75K - $80K/yr

... of our caring and attentive associates who are focused on providing efficient service and ... Qualifications: Qualifications: * 2+ years of experience in event planning, catering, or hotel ...

Yes Moment

Be Seen First

Event Setup Associate

San Francisco, CA · On-site

$30 - $36/hr

We are a luxury marriage proposal planning company looking for a highly reliable Event Setup Associate. In this role, you will be the logistics engine of our operations. You will be responsible for ...

Bowlero

Event Operations Manager

Cupertino, CA · On-site

$25 - $30/hr

... Associates and nearly $1.4 billion in annual revenue. Hospitality is our core and we strive to ... You have experience leading a team and knowledge of the hospitality industry and event planning ...

RICK ENGINEERING COMPANY

Associate Planner

San Diego, CA · On-site

RICK is an award-winning, multi-disciplinary planning, design, and engineering firm with a 71-year ... Company Events * Holiday Parties, Team Building Activities and Events and Alternative Work Schedule ...

RICK ENGINEERING COMPANY

Associate Planner

San Diego, CA · On-site

RICK is an award-winning, multi-disciplinary planning, design, and engineering firm with a 71-year ... Company Events * Holiday Parties, Team Building Activities and Events and Alternative Work Schedule ...

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Associate Event Planner information

See California salary details

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How much do associate event planner jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for associate event planner in California is $30.05, according to ZipRecruiter salary data. Most workers in this role earn between $23.70 and $34.86 per hour, depending on experience, location, and employer.

What does an associate event planner do?

An Associate Event Planner assists in organizing and coordinating various aspects of events, such as meetings, conferences, weddings, or corporate functions. Their responsibilities typically include communicating with vendors, managing event logistics, handling registrations, and ensuring all event details are executed smoothly. They often work as part of a team under the direction of a lead event planner, gaining valuable experience in the process. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an associate event planner?

To thrive as an Associate Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often with a relevant degree or internship experience. Familiarity with event planning software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork abilities help you manage client expectations and vendor relationships effectively. These skills are crucial for ensuring seamless event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

What are some common challenges associate event planners face when coordinating events, and how can they effectively manage these challenges?

Associate Event Planners often encounter challenges such as last-minute changes from clients, managing multiple vendors, and staying within tight budgets. To handle these effectively, strong organizational skills and clear communication are essential. Building good relationships with vendors and having contingency plans in place can help address unexpected issues quickly. Additionally, working closely with senior planners and the rest of the team ensures that everyone is aligned and can collaboratively troubleshoot problems as they arise.

What is the difference between Associate Event Planner vs Event Coordinator?

AspectAssociate Event PlannerEvent Coordinator
CredentialsRelevant certifications (e.g., CMP), some experienceSimilar certifications, often entry-level
Work EnvironmentAssists in planning, supports senior plannersManages event logistics, on-site coordination
Employer UsageEvent planning firms, corporate events, nonprofitsHotels, venues, event management companies

The Associate Event Planner typically supports senior planners with planning tasks and has similar credentials. An Event Coordinator focuses more on executing event logistics and on-site management. Both roles often overlap but differ mainly in scope and responsibilities.

What are the most commonly searched types of Event Planner jobs in California?

The most popular types of Event Planner jobs in California are:

What cities in California are hiring for Associate Event Planner jobs?

Cities in California with the most Associate Event Planner job openings:

Associate Event Planner jobs near you
Infographic showing various Associate Event Planner job openings in California as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $62,506 per year, or $30.1 per hour.

Workplace & Employee Events Associate, Contractor

Five9

San Ramon, CA

$20.50 - $23.50/hr

Part-time

Re-posted 21 hours ago

Key responsibilities

  • Plan, organize, and execute internal events such as holiday parties, team-building activities, employee appreciation days, milestone celebrations, wellness events, all-hands meetings, and monthly happy hours

  • Coordinate on-site logistics for events, including setup, AV/tech needs, catering, decor, and breakdown, and serve as the on-site point of contact during events

  • Support workplace and facilities functions by maintaining a safe, clean, and functional office environment, managing supplies, and assisting with onboarding and workplace support activities

Job description

Join us in bringing joy to customer experience.  Five9 is a leading provider of cloud contact center software, bringing the power of cloud innovation to customers worldwide.   

Living our values everyday results in our team-first culture and enables us to innovate, grow, and thrive while enjoying the journey together. We celebrate diversity and foster an inclusive environment, empowering our employees to be their authentic selves. 

The Workplace & Employee Events Associate, Contractor plans, organizes, and executes internal events that strengthen company culture, boost employee morale, and support engagement initiatives, while also providing day-to-day workplace and facilities support that keeps the office running smoothly. This role manages everything from small team celebrations to large-scale company gatherings and monthly happy hours, and serves as a key point of contact for employees, vendors, and guests. The events associate works closely with HR, and department leaders to create memorable employee experiences and maintain a safe, functional, and welcoming workplace.

Key Responsibilities:

  • Event Planning & Execution

    • Plan and execute internal events such as holiday parties, team-building activities, employee appreciation days, milestone celebrations, wellness events, all-hands meetings, and monthly happy hours
    • Support and help shape the organization's annual corporate events strategy for employee engagement and involvement
    • Manage event budgets, negotiate with vendors, track expenses, and support all corporate event programs within budget
    • Source and coordinate with vendors (caterers, venues, entertainment, rental companies, stand designers, contractors, and equipment providers); serve as the primary point of contact for event vendors
    • Develop event timelines, run-of-show documents, and logistics plans
    • Coordinate on-site logistics (setup, AV/tech needs, catering, decor, breakdown) and be on-site to execute all corporate events
    • Handle event marketing/communications, including invitations, signage, internal announcements, and on-site event registration
    • Gather post-event feedback and measure event success against engagement metrics
    • Ensure events comply with budget constraints, safety guidelines, and company policies
    • Coordinate with remote/hybrid teams to ensure inclusive participation in events

    Workplace & Facilities Support

    • Provide the highest level of customer service to all employees, vendors, and guests
    • Maintain physical space, ensuring a safe, clean, and functional office environment
    • Maintain inventory of office and event supplies; reorder as needed
    • Maintain and set up conference and meeting rooms as needed
    • Support the employee snack and lunch program
    • Assist with on-site workplace employee onboarding
    • Provide backup reception support as needed

    Administration & Communication

    • Monitor and respond to workplace Slack channels and other employee-facing communication platforms
    • Manage multiple vendors and stakeholders simultaneously, and maintain organized records of contracts and expenses

Required Qualifications:

  • 2+ years of experience in event planning/coordination and/or facilities or workplace experience
  • Strong organizational and multitasking skills; ability to work in a demanding, fast-paced environment
  • Excellent written and verbal communication skills
  • Proficiency with event planning tools and Microsoft Office/Google Workspace; familiarity with Zoom and Slack
  • Ability to manage multiple vendors and stakeholders simultaneously
  • Budget management experience
  • Previous experience as an Office Manager strongly preferred
  • Must be able to lift 25+ pounds

Key Competencies:

  • Creativity and attention to detail
  • Strong interpersonal and relationship-building skills
  • Adaptability, resourcefulness, and calm under pressure
  • Project management and time management
  • Budget and vendor negotiation skills
  • Highly organized, meticulous, and initiative-taking

Working Conditions:

  • On-site presence required for daily workplace support and for event setup/execution
  • May require occasional evening work for events, including monthly happy hours and larger-scale gatherings

Five9 embraces diversity and is committed to building a team that represents a variety of backgrounds, perspectives, and skills.  The more inclusive we are, the better we are.  Five9 is an equal opportunity employer. 

View our privacy policy, including our privacy notice to California residents here: https://www.five9.com/pt-pt/legal.  

Note: Five9 will never request that an applicant send money as a prerequisite for commencing employment with Five9.