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Assistant To The Program Director Jobs in Maine (NOW HIRING)

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Assistant To The Program Director information

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are popular job titles related to Assistant To The Program Director jobs in Maine?

For Assistant To The Program Director jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Assistant To The Program Director jobs in Maine look for?

The top searched job categories for Assistant To The Program Director jobs in Maine are:

What cities in Maine are hiring for Assistant To The Program Director jobs?

Cities in Maine with the most Assistant To The Program Director job openings:

Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Director

Colonial Management Group Careers

Rockland, ME • On-site

Full-time

Posted 21 days ago

Key responsibilities

  • Manage, guide, coach, and discipline all staff within the clinic according to organizational standards.

  • Ensure compliance with regulatory requirements, maintain accurate medical and financial records, and oversee clinic operations.

  • Monitor clinic performance, develop improvement strategies, and report on key metrics and regulatory issues.

Job description

Description
For over 30 years, New Season Treatment Centers have been a leading national health care service provider of outpatient treatment centers that specialize in providing safe, quality and best in class care for individuals living with Opioid Use Disorder ("OUD").
Operating in over 70 treatment centers in multiple states, our team members are engaged in medication-assisted treatment, counseling, support, and care management of individuals living with OUD. We treat the whole person and, in so doing, address the underlying causes of OUD in an effort to provide a continuum of care that not only addresses treatment needs but supports the patient on their journey to recovery.
Job Summary:
This position provides management and leadership direction to two clinic teams on a day-to-day basis. Works with Medical Director, Regional Director, clinic staff both clinical and pharmacy as well as the support center teams to ensure the overall wellbeing and safety of patients.
Essential Functions:
  • Manages, guides, coaches and disciplines all staff within their clinic according to organizational standards. Organizes and conducts family gatherings (staff meetings) on a regular basis.
  • Provides proper training and development to ensure that all staff and contract labor have a clear understanding of company policies and procedures while maintaining compliance with 42 CFR Part 2 and 45 CFR Parts 160 & 164.
  • Partners with Talent Acquisitions on recruiting of all center staff positions including contract labor to maintain appropriate staff levels in accordance with local, state, and federal regulations, third party contracts and company policies.
  • Promotes and maintains a safe environment for staff and patients.
  • Ensures key compliance components are met; not limited to local, state, federal, Medicare, and Medicaid requirements.
  • Responsible for accurate daily accounting of all cash transactions (including deposits) and financial oversight.
  • Responsible for oversight of all data inputs in the electronic medical records. Assuring daily data reconciliation and accuracy and ensures that patient progress and medical necessity is accurately documented.
  • Responsible for oversight of end of day and beginning of day accounting of medication inventory at the clinic and is responsible for pharmacy compliance with all DEA and Board of Pharmacy regulations.
  • Ensures that all patients and staff have completed all intake, admission, discharge and aftercare paperwork.
  • Ensures compliance with monthly requirements and billables service expectations.
  • Identifies and addresses clinic needs and makes recommendations for clinic improvement opportunities along with associated ROI.
  • Develops and maintains a patient group session schedule for counseling staff to further strengthen the patient's bond with the clinic.
  • Reports abuse, maltreatment and patient grievances to Operational leaders, and VP, Compliance.
  • Educates patients in all aspects of treatment, corresponding health issues, steps to recovery and financial responsibilities.
  • Assists in monitoring all patient activities on center premises.
  • Actively participates in CARF conformance and the state audit process.
  • Conducts the treatment team on a regular basis to ensure the highest level of patient care. Ensures all at risk for discharge patients are evaluated and specific plans are established.
  • Monitors compliance of the organization's special care program.
  • Sets and communicates the local business plan by quarter for the center and the onsite team.
  • Monitors key performance indicators, evaluates trends, establishes goals, and monitors progress to established goals.
  • Responsible for profit and loss of the center and drives results with self pay and third party patients.
  • Manages all aspects of the budget including support in setting the annual budget and operates within all operating budgets including payroll, supplies, payroll, doctor time, recruiting costs, general expense and overtime and third party payor performance etc.
  • Responsible for accurate collection of patient financial responsibility and accountability (including co-pays, deductibles, and financial contracts).
  • Collaborates with Revenue Cycle Management to ensure patient billing episodes, insurance verification, and charge masters are accurate.
  • Monitors quality of record keeping and addresses reimbursement impacts.
  • Informs the Regional Director of significant events, incidents or regulatory issues at the clinic level and makes timely recommendations to address concerns.
  • Establishes and maintains positive working relationships with local, state and federal authorities.
  • Provides quarterly quality assurance reviews.
  • Consistently achieves a three-year accreditation award from recognized accrediting bodies through daily application and conformance with national accreditation standards.
  • Prepares and submits annual, quarterly, monthly, weekly and daily reports as necessary.
  • Actively participates in community relations activities.
  • Responsible for ensuring that all legal documents are handled according to policy.
  • Ensures completion of Stakeholder Surveys at the clinic level.
  • Responsible for obtaining and maintaining proper licensure and/or certification according to specific state requirements.
  • Acts always in the best interest of the program and company; honors, supports and protects the proprietary rights of the company.
  • Other duties assigned.

Supervisory Responsibilities:
(Scope of the person's authority, including a list of jobs that report to this job).
All clinic team members and all contract labor within the center
Essential Qualifications:
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).
Education/Licensure/Certification: Education, Licensure and/or Certification needed per individual state requirements.
Required Knowledge: General Knowledge of Substance Abuse or treatment of Addiction, and management, Knowledge and understanding of applicable state and Federal Laws. General Knowledge of Practice Manager and Site Director front office responsibilities.
Experience Required: Minimum of three (3) years of experience in Human Services and or any of the following fields: substance abuse, psychology, sociology, counseling, healthcare practice management or another related field. One (1) year of management experience unless specifically outlined by State regulations. Multi-unit healthcare experience preferred.
Skill and Ability: Must possess excellent interpersonal and communication skills, be able to multitask, prioritize workload
Physical Demands/Work Environment:
(The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Finger Dexterity: Use primarily for writing, operating calculator, telephone, keyboard and other office equipment.
Talking: Ability to communicate with patients and fellow employees.
Hearing:
Job or State Requirements
Minimal of 1 year leadership/management experience required, Budget experience Required, Bachelor's Degree Required, MAT experience Preferred.

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