What We Need Seattle Pacific University is seeking an exceptional Executive Assistant to the President to provide high-level administrative, operational, and strategic support to the President and ...
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Assistant To The Mayor information
What does an assistant to the mayor do?
What are some common challenges faced by an Assistant to the Mayor, and how can they be managed effectively?
What is the difference between Assistant To The Mayor vs City Council Assistant?
| Aspect | Assistant To The Mayor | City Council Assistant |
|---|---|---|
| Required Credentials | Typically a bachelor's degree in public administration, political science, or related field | Similar educational background, often with knowledge of local government |
| Work Environment | Office within city hall, working directly with the mayor's office | Office within city hall, supporting city council members |
| Employer & Industry Usage | City government, executive branch | City government, legislative branch |
| Common Search & Comparison | Often compared for roles supporting city leadership | Compared for legislative support roles |
The Assistant To The Mayor primarily supports the mayor's office with executive tasks, policy advising, and public relations. In contrast, a City Council Assistant focuses on legislative support, constituent services, and assisting city council members. Both roles require similar educational backgrounds and are based within city government, but they serve different branches—executive versus legislative—making their responsibilities distinct yet related.
What are the key skills and qualifications needed to thrive as an Assistant to the Mayor, and why are they important?
How much does a mayor's assistant make?
What job makes $10,000 a month without a degree?
What is the highest paid assistant job?

Full-time
Medical, Dental, Vision
Posted 14 days ago
Key responsibilities
Manage the day-to-day administrative operations of the President's Office and provide high-level support to the President.
Coordinate agendas, meeting materials, and logistics for the Board of Trustees and serve as Recording Secretary for the Board.
Coordinate planning and logistics for President-sponsored events and institutional gatherings.
Job description
Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community.
The Office of the President serves a central leadership role within the university, supporting institutional vision, governance, strategic priorities, and community engagement. This office works closely with university leadership, the Board of Trustees, faculty, staff, students, alumni, and external partners to advance SPU's mission and long-term institutional health.
What We NeedSeattle Pacific University is seeking an exceptional Executive Assistant to the President to provide high-level administrative, operational, and strategic support to the President and the Office of the President. This role requires a highly professional, detail-oriented, and relational individual who can effectively manage complex responsibilities with discretion, sound judgment, and exceptional organizational skill.
The Executive Assistant serves as a key representative of the President's Office and regularly interacts with senior leaders, trustees, donors, faculty, staff, students, alumni, and external constituents. The ideal candidate thrives in a fast-paced environment, demonstrates excellent written and verbal communication skills, maintains strict confidentiality, and possesses the maturity and professionalism necessary to support executive leadership and governance operations at the highest level of the university. This is an on-campus position based in Seattle, WA and is not eligible for remote work.
What You'll DoExecutive & Administrative Leadership- Manage the day-to-day administrative operations of the President's Office
- Provide high-level administrative and operational support to the President
- Coordinate complex schedules, logistics, communications, and follow-up activities
- Assist with travel planning, itineraries, and preparation for university and external engagements
- Supervise and support the Assistant to the Executive Offices
- Coordinate agendas, meeting materials, and communications for the Board of Trustees, Executive Committee, and Trusteeship Committee
- Oversee the preparation and production of Board meeting materials and secure Board portal management
- Serve as Recording Secretary for the Board of Trustees
- Maintain official governance records, including Board minutes, bylaws, board actions, trustee appointments, and committee assignments
- Coordinate communication, logistics, and support for Trustees and prospective Trustees
- Assist the President with communications and presentations for faculty, staff, students, alumni, churches, donors, and other constituents
- Maintain effective coordination and communication with vice-presidential offices and university leadership
- Support preparation of reports, presentations, and materials for leadership meetings and Board engagement
- Respond to inquiries and assist internal and external constituents with professionalism, diplomacy, and sound judgment
- Coordinate planning and logistics for President-sponsored events and institutional gatherings
- Support university events involving the President, including ceremonies, recognition events, donor functions, and campus celebrations
- Partner with Campus Dining, Facilities, Advancement, and other university offices to support event planning and execution
- Assist with donor relations activities and presidential advancement events in partnership with University Advancement
- Operational & Financial Coordination
- Support budget development, expense tracking, approvals, and monitoring for the President's Office and related accounts
- Coordinate personnel action documents, leave reports, and administrative workflows
- Assist with management of special projects, confidential materials, and executive-level operational priorities
- Bachelor's degree or equivalent experience
- Minimum of 5 years of executive administrative support experience, preferably in higher education or another complex professional environment
- Exceptional organizational skills and attention to detail
- Excellent written, verbal, and interpersonal communication skills
- Demonstrated ability to manage confidential and sensitive information with professionalism and discretion
- Ability to anticipate needs, think strategically, and manage multiple priorities with accuracy and sound judgment
- Strong relationship-building skills and the ability to work effectively with senior leaders, trustees, donors, faculty, staff, students, and external constituents
- Professional presence, maturity, diplomacy, and strong customer service orientation
- Ability to work collaboratively while representing the President and the university with excellence and integrity
- Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Forms
- Mission Alignment: A personal commitment to Christian faith; enthusiasm for supporting SPU's mission; alignment with the University's Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community
- Master's degree
- Experience supporting executive leadership in higher education, nonprofit, faith-based, or similarly complex organizations
- Experience supporting Boards, governance operations, executive communications, or donor relations activities
- Experience in communications, public relations, or institutional event coordination
- Familiarity with systems such as Workday, JIRA, EMS, or similar administrative and scheduling platforms
Compensation & Position Details
Status: Full-time, exempt
Compensation: Starting salary of $87,500 with upward consideration commensurate to experience and qualifications
Location: On-campus in Seattle, WA (not eligible for remote work)
Benefits: SPU pays employee premiums for medical, dental, and vision insurance; provides HSA/HRA contributions; contributes 7% to a retirement account with immediate vesting (as eligible); and offers a tuition discount program for employees and qualified dependents.
Additional Information:How to Apply
Please complete the online application through Workday and be prepared to submit the following materials:
- Resume
- Cover Letter
We look forward to hearing how your unique talents and giftings make you a great fit for this role and how you can contribute to the mission of SPU!
About Seattle Pacific University
Sourced by ZipRecruiter
Industry
Colleges, universities, and professional schools
Company size
201 - 500 Employees
Headquarters location
Seattle, WA, US
Year founded
1891