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Assistant To The Mayor Jobs in Indiana (NOW HIRING)

UHS

Executive Assistant to the CEO

Greenwood, IN

As the Executive Assistant you will need to create and maintain spreadsheets, maintain CEO's calendar, keep track of CEO's expenses, preparation of committee meeting minutes, filing, answering and ...

City Of Carmel

Business Outreach Specialist

Carmel, IN · On-site

$72K - $87K/yr

The City of Carmel is seeking a dynamic Business Outreach Specialist to serve as a trusted connector between the Mayor's Office and our thriving business community. This highly visible role is ...

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City Of Carmel

Business Outreach Specialist

Carmel, IN · On-site

$72K - $87K/yr

The City of Carmel is seeking a dynamic Business Outreach Specialist to serve as a trusted connector between the Mayor's Office and our thriving business community. This highly visible role is ...

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All JobsTo The Mayor JobsAssistant To The Mayor JobsAssistant To The Mayor Jobs in Indiana

Assistant To The Mayor information

What does the assistant to the mayor do?

An assistant to the mayor provides administrative support, manages schedules, prepares correspondence, and coordinates communication between the mayor and the public or other government officials. They often handle research, organize meetings, and assist with policy or project implementation to ensure smooth city operations.

What are some common challenges faced by an assistant to the mayor, and how can they be managed effectively?

One of the main challenges as an Assistant to the Mayor is balancing multiple high-priority tasks while maintaining clear communication between the Mayor, city departments, and the public. The role often requires handling sensitive information, managing schedules, and responding quickly to unexpected issues. Effective time management, organizational skills, and the ability to remain calm under pressure are essential for success. Building strong relationships with various stakeholders and understanding city policies can also help in navigating complex situations smoothly.

What is the difference between Assistant To The Mayor vs City Council Assistant?

AspectAssistant To The MayorCity Council Assistant
Required CredentialsTypically a bachelor's degree in public administration, political science, or related fieldSimilar educational background, often with knowledge of local government
Work EnvironmentOffice within city hall, working directly with the mayor's officeOffice within city hall, supporting city council members
Employer & Industry UsageCity government, executive branchCity government, legislative branch
Common Search & ComparisonOften compared for roles supporting city leadershipCompared for legislative support roles

The Assistant To The Mayor primarily supports the mayor's office with executive tasks, policy advising, and public relations. In contrast, a City Council Assistant focuses on legislative support, constituent services, and assisting city council members. Both roles require similar educational backgrounds and are based within city government, but they serve different branches—executive versus legislative—making their responsibilities distinct yet related.

What are the key skills and qualifications needed to thrive as an assistant to the mayor?

To thrive as an Assistant to the Mayor, you need strong organizational, administrative, and communication skills, often backed by a degree in public administration, political science, or a related field. Familiarity with office productivity software, calendar management tools, and sometimes municipal management systems is typically required. Discretion, adaptability, and interpersonal skills help build trust and facilitate effective collaboration with diverse stakeholders. These abilities ensure efficient support for the mayor's office and contribute to smooth municipal operations and decision-making.
What are popular job titles related to Assistant To The Mayor jobs in Indiana? For Assistant To The Mayor jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Assistant To The Mayor jobs in Indiana look for? The top searched job categories for Assistant To The Mayor jobs in Indiana are:
What cities in Indiana are hiring for Assistant To The Mayor jobs? Cities in Indiana with the most Assistant To The Mayor job openings:
Assistant To The Mayor jobs near you
Infographic showing various Assistant To The Mayor job openings in Indiana as of July 2026, with employment types broken down into 79% Full Time, and 21% Temporary. Highlights an 100% In-person job distribution.

Deputy Chief of Staff to the Mayor

City of South Bend, Indiana

South Bend, IN • On-site

$88K/yr

Full-time

Re-posted 18 days ago

Job description

Description
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements list below are representative of the knowledge, education, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Partner with the Mayor and Chief of Staff in leadership of operations in the City and the administrative staff. Manage projects assigned by Mayor or Chief of Staff.
  • Improve internal systems to serve residents better with an eye toward future budget realities.
  • Build and maintain strong relationships with the community and various stakeholders.
  • Collaborate with and support department heads regarding strategic decisions and plans to ensure the Mayor's policies and objectives are successfully implemented.
  • Share in knowledge dissemination, reporting, and communications, including review and collaboration on media releases and social media communications.
  • Represent the Mayor and the City of South Bend at meetings and events.
  • Will depend on portfolio developed with successful candidate.

SUPERVISION EXERCISED:
Will depend on portfolio developed with successful candidate.
KNOWLEDGE/ABILITY:
  • Outstanding communication and interpersonal skills.
  • Demonstrated ability to build and maintain relationships with a diverse group of individuals.
  • Demonstrated ability to work with efficiency, flexibility, humility, and good humor.
  • Analytic decision maker who is action oriented, diplomatic, and persuasive.
  • Commitment to excellence, innovation, and data-driven evaluation.
  • Ability to manage and adapt to ambiguity and conflicting priorities in a public office environment.

EDUCATION / QUALIFICATIONS
  • Bachelor's degree in public administration, Business Management, Communications, History, Government, Social Studies, or other related field required.
  • Advanced Degree preferred.
  • Minimum three years of management, political, communications, policy, or other related experience.
  • Public sector experience a plus.

CERTIFICATES, LICENSES, REGISTRATIONS:
Valid Driver's license required.
EQUIPMENT:
Desktop and laptop computer, landline and cellular; facsimile machine; copier; and scanner.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.
WORK ENVIRONMENT:
Work is performed in office setting, with moderate temperatures inside. The noise level in the work environment is usually quiet to moderate in the office and may be quiet to loud in the field. Exposure to adverse weather conditions such as cold or heat may prevail in situations involving outside meeting engagements. Entire office is smoke free.
UNION AFFILIATION: N/A
REQUIRED:
Pre-Employment Drug Screen
Employee Background check
DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at-will employer.
Requirements
Essential Duty: Uphold Core Values
All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below:
  • Excellence - Deliver high-quality service and strive for continuous improvement.
  • Accountability - Take ownership of responsibilities and outcomes.
  • Innovation - Seek creative solutions and embrace new ideas.
  • Inclusion - Promote a respectful, equitable, and welcoming environment.
  • Empowerment - Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service. These values shape our culture, inform our decisions, and inspire our work every day.

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