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Assistant Remote Archivist Jobs (NOW HIRING)

Jacobs

Document Control Specialist (39436)

Dallas, TX · On-site +1

... tracking, and archival of project documentation to ensure quality, compliance, and timely ... Generate document reports that assist in managing workflow, status reports, and key performance ...

Jacobs

Document Control Specialist (39436)

Bedford, NH · On-site +1

... tracking, and archival of project documentation to ensure quality, compliance, and timely ... Generate document reports that assist in managing workflow, status reports, and key performance ...

CenExel

Clinical Trial Assistant

$22.25 - $26.97/hr

Ensures proper filing, archiving, and version control of study documents. * Assists in safety ... Remote work arrangement. CenExel Clinical Research is an Equal Opportunity Employer. All applicants ...

Evs

Document Control Specialist

Eden Prairie, MN · On-site +1

$65K - $80K/yr

Eden Prairie, MN | Hybrid | Remote Schedule: Full-Time Salary: $65,000 - $80,000 (based on ... Archive superseded documents while maintaining a clear and traceable audit history. * Review ...

AnnieMac Home Mortgage

Video Specialist

Providence, RI · Remote

$15 - $29/hr

Video Specialist Fully Remote • Providence, RI 02903 Overview Salary Range $15.00 - $29.00 Hourly ... * Assist with basic motion graphics or animation when needed * Organize, manage, and archive video ...

American Systems

HPC Data Storage Engineer

Arlington, VA · Remote

$93.90K - $156.80K/yr

... Full-Time Remote No Clearance Required Top Secret/SCI Overview AMERICAN SYSTEMS is an employee ... Remotely assist a counterpart located at an alternate site as needed Qualifications * Bachelor's in ...

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How much do assistant remote archivist jobs pay per year?

As of May 28, 2026, the average yearly pay for assistant remote archivist in the United States is $72,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $83,500.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Remote Archivist vs Digital Records Coordinator?

AspectAssistant Remote ArchivistDigital Records Coordinator
CredentialsArchival certifications, library science degreesRecords management certifications, IT skills
Work EnvironmentRemote, archival institutions, librariesRemote, corporate or government agencies
Industry UsageArchives, museums, librariesGovernment, corporate, legal sectors
Job FocusPreserving and organizing historical recordsManaging digital records and data systems

The Assistant Remote Archivist primarily focuses on preserving and organizing historical records in archival settings, often requiring archival certifications. In contrast, the Digital Records Coordinator manages digital records and data systems within organizations, emphasizing IT skills and digital management. Both roles are remote and industry-specific but differ in their core responsibilities and required credentials.

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Assistant Remote Archivist jobs near you

Document Control Specialist (39436)

Jacobs

Portland, OR • On-site, Remote

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob's standards, client requirements, and contractual deliverables.

Key Responsibilities

  • Set up and maintain the project document management system including metadata, numbering, and workflows.

  • Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.

  • Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.

  • Manage document reviews, approvals, revisions, and version control with full audit traceability.

  • Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.

  • Enforce document control procedures, standards, and naming conventions.

  • Generate document reports that assist in managing workflow, status reports, and key performance metrics.

  • Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.

  • Support project closeout, including turnover, as-built records, and final archival.

  • Provide system support and guidance to project team members.

OPEN TO ALL LOCATIONS NATIONWIDE

  • 2 years of document control experience within engineering, construction, or EPC project environments.

  • Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).

  • Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.

  • High diligence with the ability to manage large volumes of documents and competing priorities.

  • Proficiency in Microsoft Office Products

Preferred Qualifications

  • Experience supporting large, multidisciplinary engineering projects or joint ventures.

  • Familiarity with ISO 900.

  • Exposure to BIM deliverables and model-related documentation.

  • Associate or bachelor's degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.

Work Environment

Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

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