Working closely with Global Training coordination team and cross-functional teams, the Assistant Operations Manager identifies operational risks, supports continuous improvement and operational ...
Working closely with Global Training coordination team and cross-functional teams, the Assistant Operations Manager identifies operational risks, supports continuous improvement and operational ...
Operations Coordinator
La Prairie, QC · On-site
We are seeking an energetic Operations Coordinator that enjoys collaborating internally and ... * Assist outside sales team in sales operations such as pricing, preparing rental and sales quotes ...
Operations Coordinator
La Prairie, QC · On-site
We are seeking an energetic Operations Coordinator that enjoys collaborating internally and ... * Assist outside sales team in sales operations such as pricing, preparing rental and sales quotes ...
Working closely with Global Training coordination team and cross-functional teams, the Assistant Operations Manager identifies operational risks, supports continuous improvement and operational ...
Working closely with Global Training coordination team and cross-functional teams, the Assistant Operations Manager identifies operational risks, supports continuous improvement and operational ...
... * Assist with additional operational projects and administrative tasks as required. WHAT YOU'LL ... coordination, or a similar role. * Post-secondary education in Business, Communications, Retail ...
New
... * Assist with additional operational projects and administrative tasks as required. WHAT YOU'LL ... coordination, or a similar role. * Post-secondary education in Business, Communications, Retail ...
New
... * Assist with additional operational projects and administrative tasks as required. WHAT YOU'LL ... coordination, or a similar role. * Post-secondary education in Business, Communications, Retail ...
New
... * Assist with additional operational projects and administrative tasks as required. WHAT YOU'LL ... coordination, or a similar role. * Post-secondary education in Business, Communications, Retail ...
New
Coordination des equipes sur le terrain : * Gestion de la machinerie lourde : Supervision de ... This hiring process may utilize machine-based systems to assist in screening and assessing ...
Coordination des equipes sur le terrain : * Gestion de la machinerie lourde : Supervision de ... This hiring process may utilize machine-based systems to assist in screening and assessing ...
Coordonnateur(trice) administratif(ve) et soutien aux oprations |Administrative & Operations Coordin
CA$67K/yr
Soutenir la direction dans la coordination de diverses activités administratives et ... Track projects, initiatives, and action items in collaboration with various departments; * Assist ...
Quick apply
Coordonnateur(trice) administratif(ve) et soutien aux oprations |Administrative & Operations Coordin
CA$67K/yr
Soutenir la direction dans la coordination de diverses activités administratives et ... Track projects, initiatives, and action items in collaboration with various departments; * Assist ...
... coordination, accepter des formations sur l'utilisation des systemes informatises de gestion ... This hiring process may utilize machine-based systems to assist in screening and assessing ...
... coordination, accepter des formations sur l'utilisation des systemes informatises de gestion ... This hiring process may utilize machine-based systems to assist in screening and assessing ...
Administrative Operations Support Senior Coordinator
Dorval, QC · On-site
CA$27.88/hr
Operational pace is high: This role requires strong prioritization skills and the ability to remain ... * Assist in the preparation of operating business plans and monitor reports, investigate ...
New
Administrative Operations Support Senior Coordinator
Dorval, QC · On-site
CA$27.88/hr
Operational pace is high: This role requires strong prioritization skills and the ability to remain ... * Assist in the preparation of operating business plans and monitor reports, investigate ...
New
CA$27.34/hr
As an operations assistant, you'll play a key role in the manufacture of our rubber tracks for the ... If you're looking for a job that requires rigor, coordination and the use of your physical ...
CA$27.34/hr
As an operations assistant, you'll play a key role in the manufacture of our rubber tracks for the ... If you're looking for a job that requires rigor, coordination and the use of your physical ...
CA$56K - CA$71K/yr
Provides support to the overall operational functioning of the Centre for Language Learning (CLL), by coordinating various academic and administrative activities essential to program operations to ...
CA$56K - CA$71K/yr
Provides support to the overall operational functioning of the Centre for Language Learning (CLL), by coordinating various academic and administrative activities essential to program operations to ...
ASSISTANT DIRECTOR OPERATIONS, TRANSPORTATION DEPARTMENT (PERMANENT FULL TIME POSITION) Reporting ... to ensure coordination and safety of airport operations; * Remain attentive and maintain ...
Quick apply
ASSISTANT DIRECTOR OPERATIONS, TRANSPORTATION DEPARTMENT (PERMANENT FULL TIME POSITION) Reporting ... to ensure coordination and safety of airport operations; * Remain attentive and maintain ...
The Executive Assistant plays a critical role in supporting business operations, driving efficiency, coordinating strategic initiatives, and fostering collaboration across teams. Key Responsibilities ...
The Executive Assistant plays a critical role in supporting business operations, driving efficiency, coordinating strategic initiatives, and fostering collaboration across teams. Key Responsibilities ...
(FR&EN) Bilingual Executive Assistant
Montreal, QC · On-site +1
The Role We are hiring a Bilingual (EN/FR) Executive Assistant to support our VP of Sales and our V ... The scope spans process optimization, operational coordination, data reporting, back-office ...
(FR&EN) Bilingual Executive Assistant
Montreal, QC · On-site +1
The Role We are hiring a Bilingual (EN/FR) Executive Assistant to support our VP of Sales and our V ... The scope spans process optimization, operational coordination, data reporting, back-office ...
Bilingual Operations Manager
Dorval, QC · On-site
... coordination. This role requires strong operational knowledge, leadership capability, and the ability to assist the Terminal Manager including coverage during absences. This is an on‑site role at ...
New
Quick apply
Bilingual Operations Manager
Dorval, QC · On-site
... coordination. This role requires strong operational knowledge, leadership capability, and the ability to assist the Terminal Manager including coverage during absences. This is an on‑site role at ...
New
... coordination. This role requires strong operational knowledge, leadership capability, and the ability to assist the Terminal Manager including coverage during absences. This is an onsite role at 2800 ...
... coordination. This role requires strong operational knowledge, leadership capability, and the ability to assist the Terminal Manager including coverage during absences. This is an onsite role at 2800 ...
Technical Services Coordinator Position Description Title : Technical Services Coordinator Reports ... Providing technical support for decision making to operations. * Assist in developing standards and ...
Technical Services Coordinator Position Description Title : Technical Services Coordinator Reports ... Providing technical support for decision making to operations. * Assist in developing standards and ...
Technical Services Coordinator Position Description Title : Technical Services Coordinator Reports ... Providing technical support for decision making to operations. * Assist in developing standards and ...
Technical Services Coordinator Position Description Title : Technical Services Coordinator Reports ... Providing technical support for decision making to operations. * Assist in developing standards and ...
Director, Operations
Montreal, QC · On-site
Provide regular feedback on expectations * Assist the Plant Management with annual budgets and ... Pricing coordination of operational inputs to maximize the market competitiveness with our ...
Director, Operations
Montreal, QC · On-site
Provide regular feedback on expectations * Assist the Plant Management with annual budgets and ... Pricing coordination of operational inputs to maximize the market competitiveness with our ...
... day operational challenges. Responsibilities Purchasing & Order Coordination Create and issue ... Maintain accurate supplier records and pricing information. Assist with obtaining quotes from ...
Quick apply
... day operational challenges. Responsibilities Purchasing & Order Coordination Create and issue ... Maintain accurate supplier records and pricing information. Assist with obtaining quotes from ...
Assistant Operations Coordinator information
What does an assistant operations coordinator do?
An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.
What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?
To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.
What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?
Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What is the difference between Assistant Operations Coordinator vs Operations Specialist?
| Aspect | Assistant Operations Coordinator | Operations Specialist |
|---|---|---|
| Credentials | Typically requires a high school diploma or associate degree; some roles prefer relevant certifications | Usually requires a bachelor's degree in business, management, or related field |
| Work Environment | Office setting, supporting daily operational tasks | Office or field setting, focusing on process improvement and operational efficiency |
| Employer & Industry Usage | Common in logistics, retail, and corporate sectors | Found in manufacturing, supply chain, and service industries |
| Search & Comparison Intent | Often compared for entry-level operational support roles | Compared for specialized operational roles requiring more expertise |
The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.
What job categories do people searching Assistant Operations Coordinator jobs in Quebec look for?
The top searched job categories for Assistant Operations Coordinator jobs in Quebec are:
What cities in Quebec are hiring for Assistant Operations Coordinator jobs?
Cities in Quebec with the most Assistant Operations Coordinator job openings:
Full-time
Medical, Retirement
Posted 18 days ago
Job description
Position: Assistant Manager, Training Operations
Department: Global Training
Reports to: Manager, Training Operations
Direct Reports: None
Location: Montreal, Canada
Duration: Temporary Contract (18 months)
Job Overview
The Assistant Operations Manager is an 18-month term position aligned with the duration of the GT Modernization Project. This role is required to maintain the stability and continuity of ACI Global Training daily operations while the Operations Manager dedicates 60% of her time to supporting said project.
The Assistant Operations Manager supports the Operations Manager in coordinating the day-to-day delivery of Global Training operations. The role provides operational oversight of training activities, monitors service levels, quality, and compliance with established procedures, and helps ensure all training programs are delivered efficiently and consistently. Working closely with Global Training coordination team and cross-functional teams, the Assistant Operations Manager identifies operational risks, supports continuous improvement and operational excellence.
Key Responsibilities
Operational Coordination & Oversight
Focus on overseeing the operation and the Coordinators.
- Support the day-to-day coordination of training operations to ensure service levels, quality, and operational timelines are met.
- Provide operational oversight and guidance to Coordinators by monitoring workload, SOP compliance, and delivery readiness.
- Identify operational risks, resolve or escalate issues requiring management attention, and support business continuity during peak periods.
- Support onboarding, coaching, and knowledge sharing to promote consistent operational practices.
- Serve as the first point of contact for operational and delivery-related escalations.
Training Delivery Readiness
Focus specifically on ensuring individual training events are ready for delivery.
- Oversee the readiness of instructor-led training sessions by validating course setup, instructor assignments, LMS configuration, participant enrollment, course materials, and logistical requirements to ensure successful training delivery.
- Coordinate instructor onboarding and pre-delivery communications to ensure instructor preparedness.
- Identify risks that may affect scheduled training delivery, implement mitigation actions where appropriate, and escalate high-impact issues.
Financial & Logistics Coordination
- Monitor compliance with financial processes and timelines.
- Ensure timely completion of purchase orders (POs), invoices, revenue-share reports, and course expense entries.
- Oversee revenue invoicing and cancellations to ensure financial accuracy and compliance.
Cross-Functional Collaboration
- Coordinate with Sales, Finance, Content, and Manager, Training Delivery and Enablement to support successful training delivery.
- Communicate operational status, dependencies, and delivery risks to internal stakeholders.
- Support implementation of operational and technology initiatives.
Continuous Improvement
- Maintain operational documentation and support updates to SOPs.
- Identify opportunities to improve processes, increase automation, and enhance operational efficiency.
- Support data integrity, operational reporting, and governance initiatives.
Qualifications
Experience
- Minimum 3 years of experience in operations, training administration, learning operations, or program coordination.
- Experience supporting global instructor-led training operations.
- Experience using Learning Management Systems (LMS)
- Experience coordinating cross-functional operational activities in a fast-paced environment.
Knowledge
- Learning Management Systems (LMS)
- Microsoft 365 (Excel, Outlook, Teams, Word, PowerPoint, SharePoint)
- Training operations, logistics, and service delivery processes
- Process documentation and quality management
- Operational reporting and performance metrics
- Knowledge of AirTable is an asset
Core Competencies
- Operational planning and coordination
- Organization, prioritization and time management
- Quality assurance and attention to detail
- Problem-solving and sound judgment
- Effective communication and stakeholder management
- Collaboration and relationship building
- Coaching and knowledge sharing
- Continuous improvement mindset
- Adaptability and resilience
- Accountability and ownership
ACI World Values
The successful candidate must demonstrate and embody ACI World's values:
Stewardship
Member-focused
Integrity
Excellence
Collaboration
Innovation
Inclusivity
What we offer
A challenging and exciting position in an international and multicultural environment.
Hybrid work environment
4 weeks of vacation/year.
5 sick days/ year.
5 mental wellness days/year.
Employee cell phone (iPhone) with TELUS Health virtual care included.
Health insurance coverage from your first day of employment.
RRSP company matching contributions
Opus/EXO Transit discount on monthly pass.
Employee recognition points earned to convert into redeemable gift cards
Very flexible employee monthly wellness account to use to achieve a greater work life balance