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Reporting Coordinator Jobs in Quebec (NOW HIRING)

ABB

This Position reports to: Project Operations Manager Your role and responsibilities Coordinates and integrates customer and consultant requirements, ensuring alignment with technical, commercial, and ...

BRP

You will additionally be responsible for coordinating and consolidating management reports on current and projected performance and the annual budget/strategic plan with all stakeholders. Your ...

Encore Field Marketing Solutions Inc.

CA$54K - CA$56K/yr

Distribution of relevant reporting * Coordination of meetings and events including, but not limited to: * Team meetings * Supporting account specific meeting * Trade show organization * Ad hoc ...

American Iron and Metal

... en reporting financier, spécialisé dans la consolidation, pour rejoindre notre équipe ... Collaborer aux audits externes et soutenir la coordination du processus de vérification.

Wood Plc

Turnover Coordinator

Montreal, QC

Turnover Coordinator shall receive all daily reports for comparison to records received to report completion percen This report will be given to the Commissioning Lead. * Turnover Coordinator is ...

Burovision

Sales Coordinator

Montreal, QC

We are looking for a Sales coordinator to join our furniture division. You'll collaborate across ... This role reports to the Management division. What You'll Do: * Attend all training sessions from ...

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Reporting Coordinator information

What does a reporting coordinator do?

A Reporting Coordinator is responsible for collecting, organizing, and distributing data and reports within an organization. They ensure that information is accurate, timely, and presented in a clear format for management or clients. Their duties often include maintaining databases, preparing regular and ad hoc reports, and collaborating with various departments to gather necessary information. Strong attention to detail, proficiency in spreadsheet and reporting software, and effective communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a reporting coordinator?

To thrive as a Reporting Coordinator, you need strong analytical skills, attention to detail, and a background in data management or business administration. Familiarity with data visualization tools (such as Tableau or Power BI), advanced Excel skills, and experience with database systems are typically required. Excellent organizational abilities, clear communication, and problem-solving mindset set top performers apart in this role. These skills ensure the accurate and timely delivery of reports that support data-driven decision-making within an organization.

What are some common challenges reporting coordinators face when managing multiple data requests from different departments?

Reporting Coordinators often juggle simultaneous requests from various teams, each with unique data needs and deadlines. Balancing these priorities requires strong organizational skills and clear communication to set expectations and manage timelines. Coordinators must also ensure data accuracy and consistency across reports, which can be challenging when working with information from multiple sources. Collaborating closely with both technical and non-technical colleagues helps streamline the process and minimize errors.

What are popular job titles related to Reporting Coordinator jobs in Quebec?

For Reporting Coordinator jobs in Quebec, the most frequently searched job titles are:

What job categories do people searching Reporting Coordinator jobs in Quebec look for?

The top searched job categories for Reporting Coordinator jobs in Quebec are:

Reporting Coordinator jobs near you
Infographic showing various Reporting Coordinator job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

COORDONNATEUR(RICE) DES RAPPORTS - SOUTIEN AU CONTROLE DE PROJET / REPORTING COORDINATOR (PROJECT...

Gold Fields Windfall

Montreal, QC

Full-time

Re-posted 22 days ago

Job description

The Windfall Project, owned by Gold Fields, is located in northern Quebec. By joining our passionate team, committed to creating lasting value beyond mining, you will have the opportunity to contribute to the construction and startup of a world-class mining project, one of the most ambitious in recent decades. 

Gold Fields is a globally diversified gold producer with operations in Australia, South Africa, Ghana, Peru, Canada and Chile. At Gold Fields, we are committed to achieving an inclusive workforce and recognise that the diverse talent of our people will ultimately determine our growth, performance and success.

This is a role that offers you the opportunity to lead high-impact initiatives, collaborate with experts, and contribute to our growth in Quebec. You will thrive in a dynamic environment where challenges and an exceptional workplace will support your professional growth.

Join the Windfall builder team!

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Reporting to the Deputy Project Controls Director and supporting the Project Controls Director, you will be the focal point for the coordination, consolidation and quality assurance of all project reports issued across the Windfall Project. Working from the Montreal project office, you will integrate inputs from the Owner's Project Controls Leads (by Area), the ePCM (Engineering Integration, Procurement and Construction Management) and the Engineering Services Providers (ESPs) covering the four project Areas: Process Plant, Underground Mining, Tailings & Stockpile Facilities, and Non-Process Infrastructure (NPI). Will work at the Montreal office on a 5-2 schedule.


Tasks and responsibilities             
                          
Act as the focal point and integrator for all project reporting (daily, weekly and monthly) produced by the Owner's Project Controls Team, the ePCM and the ESPs across the four project Areas (Process Plant, Underground Mining, Tailings & Stockpile, NPI).
Own, maintain and publish the Project Reporting Calendar, including cut-off dates, internal review windows, issuance dates and review-meeting cadence (daily KPIs, Weekly Construction Progress Report, Weekly Status Flash Report, Weekly PPSR, Monthly Cost Report, Monthly Progress Report, Exco and Steerco reports).
Coordinate, schedule and run the recurring report review meetings (weekly progress reviews, monthly project review, Exco and Steerco preparation sessions); record action items and comments, and rigorously track them to close-out with the ePCM, ESPs and Owner's Area Leads.
Independently review and challenge ePCM and ESPs reporting deliverables (cost, schedule, progress, change, risk, HSE, procurement, engineering and construction performance) to ensure accuracy, completeness, internal consistency, traceability to source systems and alignment with approved templates, KPIs and contractual requirements.
Consolidate inputs from all Areas and from all source systems - SAP, Contruent, Primavera P6, Safran Risk Manager, Oracle Aconex, and PPSR/PPR - into the integrated project reports and the project-wide dashboard hosted on the Microsoft Fabric / Power BI single-source-of-truth platform.
Collect and consolidate comments from the Project Controls Director, the Deputy Project Controls Director, the Owner's Project Controls Leads, the Cost Lead, Planning Lead, Risk Lead and other functional stakeholders; ensure that all comments are addressed and incorporated into the next report issuance and confirm implementation by the originating reporter.
Ensure reconciliation between source-system data (SAP, Contruent, P6, Safran) and the published reports; identify, document and escalate discrepancies, and drive corrective action with data owners.
Develop, maintain and continuously improve project reporting templates, instructions, work procedures and style guides; standardize narratives, KPI definitions and dashboard layouts across Areas and contractors.
Support the production of executive-level dashboards, briefing packs and ad-hoc reports requested by the Project Director, the Project Controls Director and Gold Fields corporate stakeholders.
Coordinate inputs from cross-functional stakeholders (Health & Safety, Environment, Procurement, Quality, Construction, Engineering, Risk, Cost, Schedule, Change Management, Operations Readiness, Commissioning) to ensure full content coverage of the MPR and other integrated reports.
Maintain version control, traceability and audit trail of all reports and supporting data within the Owner's information management system (Aconex), in compliance with Gold Fields governance and Project Execution Plan (PEP) requirements.
Monitor reporting performance metrics - on-time issuance, completeness of submissions, quality of data, comment closure rate - and report on adherence by the ePCM and ESPs to the Deputy Project Controls Director.
Support change management and continuous improvement of the reporting framework; capture lessons learned and contribute to benchmarking with Gold Fields global project network.
Respect at all times the project's Health, Safety and Environment (HSE) policies and Gold Fields' core values (Safety, Responsibility, Innovation, Respect, Integrity, Delivery).


Qualifications

Bachelor's degree in engineering, Project Management, Construction Management, Business Administration or a related discipline; a college diploma (DEC) with strong relevant experience will also be considered.
5+ years of progressive experience in project controls, project services, reporting or PMO functions on large EPC/EPCM capital projects in the mining, oil & gas, energy or major infrastructure sectors; prior experience on a mega project ($1B+) and within an Owner's team is highly preferred.
Demonstrated track record coordinating multi-discipline reporting (cost, schedule, risk, change, HSE, procurement, engineering and construction performance) across Owner / ePCM / ESP / contractor interfaces.
Solid understanding of project controls fundamentals: Work Breakdown Structure (WBS), Cost Breakdown Structure (CBS), Earned Value Management (EVM), progress measurement, forecasting (EAC/ETC), variance and trend analysis, and change management.
Hands-on experience with one or more enterprise project controls systems: Oracle Primavera P6, Contruent (or equivalent cost management platforms such as EcoSys, Prism G2, Cobra, ARES Prism), Safran Risk Manager, SAP, Oracle Aconex.
Advanced proficiency in Microsoft Excel (pivot tables, advanced formulas, Power Query, data modelling) and PowerPoint; working knowledge of Power BI and exposure to Microsoft Fabric / OneLake architectures is a strong asset.
Proven ability to drive disciplined reporting calendars, enforce cut-off dates, chair review meetings and close-out comments across multiple senior stakeholders without direct line authority.
Outstanding attention to detail, data-integrity mindset and analytical rigor - including the ability to identify and challenge inconsistencies in source data.
Excellent organizational, communication, interpersonal and stakeholder-management skills; able to thrive under pressure and consistently deliver to tight reporting deadlines.
Working knowledge of PMI / AACE International best practices (PMP, PSP, EVP, CCP certifications are an asset).
Bilingualism (French and English) - written and spoken - is required, as the role interacts daily with francophone and anglophone stakeholders within Gold Fields, the ePCM and the ESPs.

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Please note that the masculine form used in this document refers to both men and women. The masculine gender is used without discrimination and for the sole purpose of lightening the text.

In accordance with the terms of the Act to modernize legislative provisions respecting the protection of personal information (commonly referred to as "Law 25"), Gold Fields Windfall undertakes to use your contact information (telephone numbers, e-mail and mailing addresses) solely for the purpose of informing you of the status of your application and notifying you of the next steps in the process.

If necessary, Gold Fields Windfall may communicate your personal information to a third party, in order to pursue your recruitment file, within the limits permitted by law and subject to a confidentiality undertaking by the third party.


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