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Assistant Operations Coordinator Jobs in Indiana

Evolv

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Sales Operations Coordinator

Evansville, IN · On-site

$55K - $60K/yr

Sales Operations Coordinator (In-Office) -- Newburgh, IN The Opportunity Evolv is hiring a Sales ... * Assist with set up for new employees (computers, phones, workstation setup) * The Sales ...

Everon LLC

Operations Coordinator

Indianapolis, IN · On-site

... Assist in coordinating activities such as scheduling, customer notification and equipment procurement. • Conduct physical inventory. • Act as a liaison between Sales, Project Managers and ...

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Sales Operations & CRM Coordinator

Evansville, IN · On-site

$55K - $60K/yr

Sales Operations Coordinator (In-Office) -- Newburgh, IN The Opportunity Evolv is hiring a Sales ... * Assist with set up for new employees (computers, phones, workstation setup) * The Sales ...

Trimedx

Service Operations Coordinator

Indianapolis, IN · On-site

The Service Operations Coordinator assists with analysis processes for potential customers. Ensures ... Prepare documentation for projects and meetings as needed. * Assist in the planning and preparation ...

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Assistant Operations Coordinator information

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an Assistant Operations Coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an Assistant Operations Coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by Assistant Operations Coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are popular job titles related to Assistant Operations Coordinator jobs in Indiana? For Assistant Operations Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Indiana look for? The top searched job categories for Assistant Operations Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Assistant Operations Coordinator jobs? Cities in Indiana with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Operations Coordinator

GuideStar Eldercare

Crown Point, IN • On-site

Full-time

Re-posted 17 days ago

Job description

The Operations Coordinator (Ops Coordinator) plays a vital role in supporting operational excellence across the clinical enterprise. The Ops Coordinator will troubleshoot a range of IT issues, assist in asset tracking for onboarding/offboarding staff, and collaborate with department vendors. 

This position is also responsible for coordinating the facility onboarding/offboarding process, including distributing all related communications. In addition, the Ops Coordinator will provide EMR support and reporting, and other duties as assigned.  

Essential Job Functions & Responsibilities

    • Assist in troubleshooting a range of IT issues (MS Office suite, EMR systems, Apple products, etc.) with offsite & onsite employees, and aid in managing the workflow of support tickets to the IT helpdesk. 

    • Collaborate and communicate effectively with all onsite and offsite employees, vendors, and client facilities, including providing guidance on operational processes to offsite clinical staff. 

    • Track and manage vendor invoices to ensure accuracy in billing.

    • Coordinate and manage the completion of weekly and monthly collaborative agreement QA reviews.

    • Assist in designing and maintaining clear operational processes and guides to ensure consistency of operations.

    • Coordinate project activities and track progress to ensure timely completion. 

    • Analyze operational data and provide insights for decision-making.  

    • Assist with clinician licensing as needed.

    • Collaborate with President & COO and entire Ops team on special projects. 

    • Perform other duties as required.  

    • The Ops Coordinator agrees to work as reasonably scheduled by Company

    • Services provided by the Ops Coordinator shall be performed at the Company's corporate office. 

  • High School diploma required; Bachelor's Degree preferred 

  • 2+ years of corporate experience 

  • Minimum 1 year healthcare industry experience required 

  • Experience working within a medical, behavioral health, or customer support a plus 

  • Strong Excel skills required 

  • Ability to troubleshoot issues with Outlook, Adobe, Apple Products, SharePoint, Excel, and Teams is preferred. 

  • Very strong written and verbal communication skills 

  • Ability to deal with ambiguity; resilient and adaptable 

  • Ability to multi-task and meet deadlines 

  • Able to identify and resolve problems in a timely manner; gather and analyze information skillfully 

  • Strong customer service skills; cooperative and willing to assist others 

  • High level of attention to detail 

  • Maintain confidentiality regarding business and personnel matters; demonstrate discretion in interactions with company personnel. 

  • Independent thinking and ownership of assigned projects 

  • Able to pass background testing, including motor vehicle record review and drug screening. 

WHAT MAKES US GREAT
 
GuideStar Eldercare is the national leader in neurobehavioral long-term care services, providing expert neuropsychiatric and dementia care services to nursing homes and memory care facilities. GuideStar Eldercare's mission is to enhance the quality of life for patients by easing their suffering while actively promoting their safety, functionality, and dignity.

We believe in bringing the highest level of clinical care to the long-term care population. GuideStar is led by CEO and Founder Dr. Steven L. Posar, alongside our clinical team of expert physicians, psychiatrists, gerontologists, neurologists, and psychologists, who work with our clinical staff to find the best possible outcomes for our shared patients. Our neurologically based model ensures proper diagnosis and treatment, which improves care outcomes for patients with dementia, neurocognitive impairments, and/or psychiatric conditions.

GuideStar is dedicated to rigorous clinical care protocols and exceptional documentation and communication, based on the most up-to-date research and practice. Our dedication is underscored by our own research and desire to educate the greater long-term care industry. Most recently, our research on antipsychotic reduction through neurologic protocols was published in JAMDA in September of 2023. Associations and publications our research has been featured in include: PALTC, McKnight's, AAGP, OHCA, and AAIC.

GuideStar Eldercare provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

GuideStar is committed to the full inclusion of all qualified individuals. As part of this commitment, GuideStar will ensure that persons with disabilities are provided reasonable accommodations. If you need accommodation please contact us at [email protected]


We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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