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Assistant Operations Coordinator Jobs in Indiana

MaidPro

Operations Coordinator

Merrillville, IN · On-site

$18 - $20/hr

Responsibilities Include: * Assist with daily office operations and scheduling coordination * Handle incoming customer inquiries and provide excellent customer service * Provide phone estimates to ...

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Assistant Operations Coordinator information

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an Assistant Operations Coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an Assistant Operations Coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by Assistant Operations Coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are popular job titles related to Assistant Operations Coordinator jobs in Indiana? For Assistant Operations Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Indiana look for? The top searched job categories for Assistant Operations Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Assistant Operations Coordinator jobs? Cities in Indiana with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Operations Coordinator

MaidPro Crown Point

Merrillville, IN • On-site

$18 - $20/hr

Full-time

Retirement, PTO

Posted 13 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Employee discounts
  • Free food & snacks
  • Paid time off
  • Training & development

MaidPro is seeking an organized, dependable, and customer-focused Operations Coordinator to support our growing team. This role is responsible for assisting with daily office operations, customer communication, scheduling coordination, staffing support, and sales follow-up in a fast-paced environment.
The ideal candidate is professional, detail-oriented, comfortable multitasking, and confident communicating with both employees and clients. This position plays an important role in helping maintain efficient operations while supporting excellent customer service and company growth.
Responsibilities Include:

  • Assist with daily office operations and scheduling coordination
  • Handle incoming customer inquiries and provide excellent customer service
  • Provide phone estimates to prospective clients and follow up with leads regarding cleaning services
  • Assist with converting prospective clients into recurring customers through professional communication and follow-up
  • Support client retention and service issue resolution
  • Coordinate schedule changes and communicate updates to employees and clients
  • Assist with applicant communication, onboarding coordination, and staffing support
  • Maintain employee and client records accurately
  • Assist with inventory tracking and ordering office and cleaning supplies
  • Monitor office communication including calls, emails, and messages
  • Help support a positive team culture by building strong employee relationships and helping promote employee engagement and retention
  • Assist with planning employee appreciation activities, holiday events, team celebrations, and other morale-building initiatives
Qualifications:

  • Strong communication and customer service skills
  • Comfortable speaking with prospective clients by phone
  • Excellent organizational and multitasking abilities
  • Professional, dependable, and solution-oriented mindset
  • Ability to remain calm and solution-focused in a fast-paced environment
  • Comfortable handling confidential information
  • Computer proficiency including email, scheduling systems, and basic office software
  • Previous office, operations, staffing, customer service, or administrative experience preferred
What We Offer:

  • Stable full-time daytime schedule
  • Supportive team environment
  • Opportunity for growth and increased responsibilities
  • Fast-paced and engaging work environment
  • Locally owned and operated business
This position is ideal for someone who enjoys organization, customer interaction, problem-solving, and being part of a growing team-oriented company.