Assistant Office Admin Jobs in Renton, WA (NOW HIRING)

Salary: $93,840.00 Annually
Location : Shoreline College, WA
Job Type: Administrative Exempt
Job Number: EAYEHAW-PIE26
Department: Office of yehaw/DEIA
Opening Date: 07/21/2026
Position Summary
Date of First Consideration: 08/06/2026
Applications received by the date of consideration will have priority in the review process, noting the position will remain open until a final hire is made in the event a return for review of late applications is needed.
Salary Range: $93,840 yearly, depending on qualifications and experience
Welcome! Learn More AND
The Office of yehaw provides leadership and support for equity, diversity, and inclusion education and implementation for Shoreline College. Through our yehaw Center for Student Empowerment & our Benefits Hub, the Office of yehaw provides direct student support and services that intentionally address student retention and institutional transformation. As a division we develop strategies and address systematic barriers that prevent students from achieving their educational goals while creating a campus that is open and supportive to all staff, faculty, and students through care, compassion, and advocacy.
In addition, this position supports The Office of Planning & Institutional Effectiveness (PIE) which furthers the College's mission and commitment to student success by providing accurate, timely, and actionable information to facilitate evidence-based planning and decision-making to improve institutional effectiveness and support continuous improvement. PIE does compliance reporting (federal and state government, accrediting agencies, etc.), business intelligence reporting, and institutional research.
The Executive Assistant will support both Vice President of Diversity, Equity, and Inclusion & the Associate Vice President of Planning and Institutional Effectiveness.
Primary responsibilities include the following:

• Provide confidential and executive-level administrative support to VP-DEI and AVP-PIE.
• Coordinate daily administrative support operations of assigned areas, including but not limited to purchasing, print services, travel arrangements, budget reconciliation, etc.
• Determine appropriate action steps on projects; monitor project status and document flow; draft and prepare correspondence and other written materials as assigned.
• Relay messages/instructions; and inform VP-DEI and ED-PIE on matters as appropriate.
• Manage/maintain the VP-DEI and AVP-PIE's calendar, plan and schedule meetings
• Receive DEI Office visitors, phone calls, emails, mail and determine appropriate next action.
• Draft and prepare correspondence and other written material as assigned.
• Independently write, proofread and/or edit all forms of written communication including but not limited to emails, letters, memorandums, reports, faxes, agendas, and minutes.
• Provide support to assigned councils, committees or events including the distribution of meeting agendas/notices, taking/developing meeting notes/ minutes; maintaining committee files and rosters; reserving meeting space, equipment and/or catering services; running audio equipment to allow for hybrid meetings, and other resources as required.
• Monitor, reconcile, and initiate corrections as needed for the Office of yehawand PIE budgets.
• Maintain The Office of yehawand PIE Office web/intranet presence ensuring accurate and timely information. Manages the research, curation, organization and determination of posted content relative to assigned projects and areas of responsibilities with compliance and other legal requirements.
• Manage the coordination of employee/student attendance at various Office of yehawconferences (FSOCC, NCORE, etc) annually. Manage campus communication regarding application procedures/timelines, review processes, selection notices, and the coordination of pre/post-conference work.
• Coordinate projects/ongoing functions with a variety of partners within competing deadlines.
• Support policy/procedure updates, including communication to the campus as needed.
• Keep current with laws, regulations, and technology that affect area of responsibility.
• Exercise discretion and maintain confidentiality in carrying out responsibilities; take initiative in problem-solving; independently handle sensitive situations using tact and diplomacy; and work effectively in stressful situations meeting expected deadlines.
• Promote an environment supportive of the College mission, vision and strategic direction.
• Collaborate with the offices of other senior administrators; work as a team player, appropriately exhibiting a positive attitude and sense of humor.
• Coordinate all major division events including but not limited to workshops, keynotes, and all community-based events sponsored by the Office of yehaw
• Represent the College in a professional and proficient manner.
• Perform other duties as assigned (of a similar nature or level).

Qualifications
Required Education & Experience:

• Bachelor's degree from an accredited institution OR equivalent education/experience.
• Four (4) years of progressive administrative support experience

Knowledge Of:

• Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, and Adobe Acrobat
• Equal Employment Opportunity (EEO) law, the Americans with Disabilities Act (ADA) and other related state or federal regulations.
• Omni Update or similar website maintenance application
• Effective budgeting principles/practices, including fund reconciliation.
• ctclink (PeopleSoft) or similar enterprise resource planning software
• Diversity, equity, and inclusion activities/resources within a higher educational environment.

Skill In:

• Contributing to equity, diversity, and inclusion work by fostering a climate of multicultural appreciation and awareness.
• Effectively working within diverse environments at all levels inside and outside the College.
• Effective written communication, including conducting research; producing and editing content; proofreading; and presenting data in an accurate, clear, and concise manner.
• Ability to maintain accuracy and consistency within established processes/procedures
• Attention to detail, time management, multi-tasking, and handling competing deadlines while working with multiple partners.
• Remaining calm and adapting to changing needs due to emergent situations.
• Handling sensitive situations, using independent judgment within legal guidelines.
• Exhibiting professionalism, tact, diplomacy, discretion and integrity with diverse internal and/or external groups or constituencies

You can't check off every listed "Knowledge of" and "Skill in?" Please apply anyway! Studies have shown that some candidates are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!
Conditions of Employment
Physical Work Environment:
The College provides services both online and in person. Administrators are assigned to work on campus, noting there may be some opportunities to work remotely based on program or area needs. If authorized for limited remote work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs. When working on campus, this position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus, using the ability to communicate in person or through appropriate means. This position also works weekends and evenings when appropriate or needed is required.
Terms Of Employment/Salary:

• This is a full-time administrative/exempt position
• Initial salary placement determined by the College dependent upon education/experience.
• Hiring of this position is contingent upon available funding as determined by the College President.

Required Materials
To be considered for this position, please submit the following:

• NEOGOV online application and supplemental question
• Cover letter describing relevant knowledge, skills, and characteristics that align with the needs of the position
• Current resume
• Official transcript required upon hire

Please Note:

• Once application materials have been submitted, you may not modify the application

If you are chosen to move forward in this recruitment, you will be notified via email to the address listed in your application (make sure to check spam/junk folders)
Other Conditions:
Shoreline College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit:
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at .
In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.
In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire.
Shoreline College does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment.
Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability for the position.
Faculty positions are represented by the American Federation of Teachers Local #1950.
Classified positions are represented by the Washington Federation of State Employees.
ADMINISTRATIVE EXEMPT, CLASSIFIED, AND FULL-TIME FACULTY POSITIONS
*See bottom for Part-Time Faculty Benefits Information
Comprehensive Benefits Packages

• Health, Dental, and Vision Insurance
• Life Insurance
• Long-term Disability Insurance
• Retirement Plan
• Employee Assistance Program
• Optional Flexible Medical Spending Account (FSA)
• Optional Dependent Care Assistance Program (DCAP)
• Optional SRA Tax Annuities
• Optional Deferred Compensation Plan
• Optional Home/Auto Insurance with Liberty Mutual
• Optional Credit Union participation
• Optional GET (Guaranteed Education Tuition) Program
• Tuition Waiver
• Various Professional Development & Wellness Programs

Health Insurance
Employee premiums for health insurance range depending on the plan and dependents covered.

• Two options for standard managed-care plans
• One value managed-care plan
• Three preferred provider options
• Two CDHP options

Dental Insurance
Employees have three dental plans to choose from.

• Two managed-care dental plan
• One preferred provider dental plan

Life Insurance
Life Insurance overview:

• $35,000 basic coverage and $5,000 accidental death and dismemberment coverage at no cost to the employee
• Optional coverage for spouse, children, supplemental, optional, and additional accidental death and dismemberment coverage - all at additional cost to the employee

Long-term Disability Insurance
Long-term Disability Insurance overview:

• Basic Coverage: 90 day waiting period, $240 per month maximum
• Optional Coverage: 90+ day waiting period, 60% of gross pay - tax free (retirement plan still continues)

Retirement Plans

• Public Employees Retirement System Plan 2 or Plan 3. Classified and civil service positions eligible to participate.
• Teacher's Retirement System (TRS) - Plan 3. Available for those who have been enrolled and vested in the past
• State Board Retirement Plan administered through TIAA-CREF - full time faculty and administrative/exempt positions eligible to participate.

The Public Employees Benefits Board (PEBB) manages health, dental, life, and long term disability insurance. The Washington State Department of Enterprise Services administers Shoreline's Employee Assistance Program (EAP).
PART-TIME FACULTY POSITIONS
A part time faculty member becomes eligible for benefits at the beginning of the second consecutive quarter of half time or more employment at one or more Washington state institutions of higher education. Spring and fall quarters are considered consecutive quarters for benefits eligibility. Half time is determined based on each institution's definition of full time.
A part time faculty member must qualify each quarter they teach to maintain eligibility. Once eligible, part time faculty will be notified of their benefit and retirement options.
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