Assistant File Clerk Jobs in Indiana (NOW HIRING)

Description

The Human Resources Clerk provides administrative and clerical support to the Human Resources department in a fast-paced automotive manufacturing environment. This position is responsible for maintaining employee records, assisting with onboarding and orientation, supporting recruitment efforts, processing HR documentation, and delivering exceptional customer service to employees while ensuring confidentiality and compliance with company policies and employment laws. 

Requirements

• Maintain accurate and confidential employee personnel files, both electronic and paper.
• Process employment-related documentation including new hire paperwork, status changes, promotions, transfers, and separations.
• Prepare employment verification requests and other HR correspondence.
• Assist with data entry and maintenance within the Human Resources Information System (HRIS).
• Ensure HR records are complete, organized, and compliant with company retention policies.

• Coordinate interview schedules between hiring managers and candidates.
• Assist with pre-employment activities, including background checks, drug screenings, and employment eligibility documentation.
• Prepare new hire packets and orientation materials.
• Facilitate new employee orientation and onboarding activities.
• Ensure all required employment documentation is completed accurately and timely.

• Serve as the first point of contact for employee questions regarding HR policies, benefits, attendance, and payroll inquiries.
• Direct employees to appropriate HR staff or departments when needed.
• Assist employees with forms, benefit enrollment materials, and general HR requests.
• Maintain a professional, approachable, and customer-focused presence.

• Assist with attendance documentation and tracking.
• Support HR with leave of absence documentation and administrative processing.
• Assist in maintaining  employee rosters and company telephone numbers.

• Maintain compliance with federal, state, and local employment laws.
• Protect confidential employee information in accordance with company policies.
• Assist with audits of personnel files, I-9 documentation, and other compliance requirements.
• Support HR initiatives related to safety, employee engagement, and training.

• Answer phones, greet visitors, and assist employees professionally.
• Schedule meetings and maintain HR calendars.
• Order office and HR supplies.
• Perform other duties as assigned.

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to prioritize multiple tasks in a fast-paced manufacturing environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with HRIS, payroll, or applicant tracking systems preferred.
• Ability to work independently while contributing as part of a collaborative HR team.

• Frequently sit, stand, and walk throughout an office and manufacturing environment.
• Occasionally lift and carry up to 25 pounds.
• Ability to move throughout a manufacturing facility.
• Frequent use of a computer, keyboard, telephone, and other office equipment.

• Combination of office and manufacturing floor environments.
• Exposure to varying noise levels and manufacturing conditions while on the production floor.
• Appropriate personal protective equipment (PPE) is required when entering production areas.

• Integrity and Confidentiality
• Customer Service Excellence
• Attention to Detail
• Teamwork and Collaboration
• Communication
• Adaptability
• Organization and Planning
• Accountability
• Problem Solving
• Professionalism

A successful HR Clerk consistently:

• Maintains accurate and compliant employee records.
• Provides timely, professional support to employees and leaders.
• Meets deadlines while managing multiple priorities.
• Demonstrates discretion when handling confidential information.
• Supports recruitment and onboarding processes efficiently.
• Contributes to a positive employee experience while supporting operational needs in a high-volume automotive manufacturing environment.