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Assistant Event Management Jobs in Virginia (NOW HIRING)

Liberty

Event Support Specialist I

Lynchburg, VA

Knowledgeable of facilities, event spaces and equipment. * Assist with other special tasks as ... At least one-two years event management experience. Event Support Lead * At least two-three years ...

Liberty

Event Support Specialist I

Lynchburg, VA

Knowledgeable of facilities, event spaces and equipment. * Assist with other special tasks as ... At least one-two years event management experience. Event Support Lead * At least two-three years ...

NADA

Manager, Convention Operations

Mclean, VA · On-site

$90K - $110K/yr

Develop and manage RFPs, review contracts, assist with negotiations, track budgets, and reconcile ... Bachelor's degree in hospitality management, event management, business administration, or related ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

This role ensures all logistical components of events are managed efficiently and professionally to ... and agency functions. * Assist with the negotiation and execution of event-related contracts ...

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Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the most commonly searched types of Event Management jobs in Virginia? The most popular types of Event Management jobs in Virginia are:
What cities in Virginia are hiring for Assistant Event Management jobs? Cities in Virginia with the most Assistant Event Management job openings:
Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Event Coordinator

Blue Sky Hospitality Solutions

Front Royal, VA • On-site

$18 - $22/hr

Full-time

Posted 19 days ago

Job description

About the Event Coordinator Position

Our team is seeking an experienced and motivated worker to be our next Event Coordinator. As an Event Coordinator, you'll have a hand in every part of our event planning process from start to finish. You'll play a crucial role in maintaining customer relationships by providing excellent customer service, managing client accounts, and ensuring the smooth execution of events and bookings. Additionally, you may be responsible for maintaining sales databases, preparing reports, and conducting market research to identify new business opportunities and trends. Your efforts contribute to the overall success of the hotel by attracting new clients, retaining existing clients, and maximizing revenue potential.

The right person for the Event Coordinator position will be highly organized and able to easily multitask. Every little detail matters!

Event Coordinator Responsibilities
  • Handle inbound & onsite inquiries from potential clients about meeting spaces, accommodations, and event bookings, providing information to facilitate the sales process, in an effective and timely manner.
  • Assist in preparing sales proposals/agreements tailored to the specific needs of clients, outlining pricing, services, and terms to secure bookings
  • Assist with the booking process for meetings, events, and accommodations, liaising with clients, internal departments, and vendors
  • Ensure proper event management for successful event execution to include, but not limited to, BEO creation, posting payment/ensuring event payment (s) are collected, attending pre-conference meetings, work closely with banquet and F/B departments.
  • Assist in coordinating logistics for events with internal departments, including setup, catering, audiovisual equipment, and other arrangements to ensure client satisfaction
  • Work closely with the Front Desk department to ensure all Group, VIP, Top account requests are communicated and met in a timely manner.
  • Maintain client databases and records, tracking interactions, bookings, and preferences to enhance customer satisfaction and loyalty.
  • Utilize the PMS system and sales system on a daily basis to ensure all group/meeting details are accurately recorded throughout the sales/event process; updating as needed in a timely manner.
  • Conduct market research to identify potential clients, industry trends, and competitive offerings, providing insights to inform sales strategies and target new business opportunities
  • Provide administrative support to the sales team, including scheduling appointments, managing/updating event calendars, and preparing documents and presentations as needed
  • Collaborate with other hotel departments to coordinate sales efforts, leverage resources, and maximize revenue-generating opportunities for the hotel
  • Perform any other job-related duties as assigned


    Event Coordinator Requirements
    • [2+] years of combined experience in administrative and/or banquets
    • Portfolio of successful events preferred
    • Excellent organizational skills with a keen eye for detail
    • Strong multitasking skills
    • Superb communication skills, both verbal and written
    • Proficient in Microsoft
    • Must be a critical thinker willing to work with a team

    ** This position primarily works weekdays; however, occasional evenings and weekends are required based on hotel occupancy, group events, and operational needs.