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Assistant Event Management Jobs in Virginia (NOW HIRING)

Easton Porter Group

Assistant Event Manager

VA · On-site

$50K - $60K/yr

The Assistant Event Manager works closely with the Event Manager to oversee event operations ... Lead events as needed and provide management support during complex or high-volume events

SHAMIN HOTELS MASTER

Sales & Events Coordinator

Norfolk, VA · On-site

$18 - $22/hr

... * Assist Event Managers with preparation of Banquet Event Orders (BEOs), proposals, and event documentation * Support client communication throughout the planning process, ensuring timely updates and ...

Marriott

Director of Event Planning

Falls Church, VA · On-site

Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the ...

Marriott

Director of Event Planning

Falls Church, VA · On-site

Core area of responsibility is the event planning team, including the Senior Event Managers, Event Managers, Associate Event Managers and Administrative Assistants. Position oversees the ...

ROCS

Event Partnerships Coordinator

Alexandria, VA · Hybrid

$22 - $24/hr

Track exhibitor, sponsorship, and partnership information within membership, CRM, and event ... * Assist with additional event, sales, marketing, and membership initiatives as needed. * Travel ...

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Virginia?

The most popular types of Event Management jobs in Virginia are:

What cities in Virginia are hiring for Assistant Event Management jobs?

Cities in Virginia with the most Assistant Event Management job openings:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Assistant Event Manager

VA • On-site

Easton Porter Group
Traveler Accommodation • 51 - 200 employees
Learn more about Easton Porter Groupexternal

$50K - $60K/yr

Full-time

Posted 9 days ago

Job description

Join a team where exceptional events come to life.
Pippin Hill Farm & Vineyards is one of Virginia's premier event destinations, known for exceptional hospitality, breathtaking views, and thoughtfully executed weddings and private events. We are seeking an experienced and motivated Assistant Event Manager to support the leadership and day-to-day operation of our events department.
The Assistant Event Manager works closely with the Event Manager to oversee event operations, develop and support the events team, manage staffing and labor, and ensure each event is executed according to Pippin Hill's standards. This position combines hands-on event leadership with the administrative and operational responsibilities necessary to maintain a successful events program.
What You'll Do
Event Operations & Leadership
  • Partner with the Event Manager to oversee the successful execution of weddings, private events, and other property events
  • Review Banquet Event Orders (BEOs), staffing plans, timelines, and event details to ensure the operations team is prepared for each event
  • Provide leadership and direction to Event Supervisors and event staff before, during, and after events
  • Lead events as needed and provide management support during complex or high-volume events
  • Coordinate with culinary, sales, bar, and other departments to ensure event details are communicated and executed consistently
  • Troubleshoot operational challenges and make real-time decisions while maintaining a professional and guest-focused environment

Team Management & Development
  • Assist with recruiting, interviewing, hiring, onboarding, and training event staff
  • Support the continued training and development of Event Supervisors and event team members
  • Provide coaching and feedback to maintain service, professionalism, and performance standards
  • Assist with creating staff schedules based on event needs, guest counts, employee availability, and established labor targets
  • Review staffing levels and make adjustments based on changes in event requirements
  • Help foster a collaborative, accountable, and professional team environment

Guest, Client & Vendor Experience
  • Serve as a management-level point of contact for clients, guests, and vendors during events
  • Support Event Supervisors with escalated guest, client, or vendor concerns
  • Build strong working relationships with vendors and internal departments
  • Ensure specialty service requirements, dietary accommodations, and other important guest details are communicated and executed appropriately

Service & Venue Standards
  • Maintain Pippin Hill's standards for event spaces, bridal and groom suites, service stations, bars, and other guest-facing areas
  • Ensure proper setup, organization, cleanliness, and breakdown standards are consistently followed
  • Monitor event supplies, equipment, and inventory and coordinate replenishment or maintenance as needed
  • Oversee bar setup and liquor and beverage inventory procedures
  • Assist with periodic inventory counts and maintenance of appropriate par levels

Administrative & Financial Support
  • Monitor event labor hours and staffing costs to support established labor targets
  • Assist with reconciling event labor and operational costs for financial reporting
  • Review event recaps, incident reports, and operational feedback and follow up on issues as necessary
  • Identify opportunities to improve event procedures, service standards, training, and operational efficiency
  • Maintain accurate event operations records and assist with other administrative responsibilities of the department
Qualifications
  • 2+ years of event, hospitality, restaurant, or related operational leadership experience preferred
  • Previous experience supervising and developing employees
  • Strong leadership, communication, and organizational skills
  • Ability to manage multiple priorities and make sound decisions in a fast-paced environment
  • Strong attention to detail and working knowledge of event service and operations
  • Professional, calm, and solutions-oriented when handling guest or operational concerns
  • Comfortable working collaboratively across multiple departments
  • Able to lift up to 40 lbs and stand for extended periods of 8-12 hours
  • Available to work evenings, weekends, and holidays according to the event schedule
Why Join Us?
At Pippin Hill and across Easton Porter Group, we believe great hospitality starts with great people. We foster leadership, professional growth, collaboration, and high standards while creating memorable experiences for our guests.
The Assistant Event Manager plays an important role in both the immediate success of our events and the continued development of our events team, with opportunities to expand leadership and operational experience within Pippin Hill and Easton Porter Group.
Salary Description
$50,000 - $60,000

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