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Assistant Event Coordinator Project Manager Jobs

Opensity Solutions

Event Coordinator

East Brunswick, NJ · On-site

$70K/yr

... effectively. * Assist our Corporate Events Team in managing vendor relationships, securing ... (PMO) if needed. * Coordinate with the Facilities team to arrange for additional cleaning services ...

Main Event Entertainment

Event Coordinator

Thornton, CO · On-site

$17.42 - $20/hr

At Main Event, our Event Coordinators help our Guest's plan memorable birthday and event ... Partnering with the Sales Manager to exceed budgeted birthday, group and event sales targets, and ...

Life Time

Event Coordinator

Houston, TX · On-site

Position Summary The Events Coordinator is responsible for providing logistical and tactical ... Provides project management support for club event marketing campaigns * Engages with members and ...

Life Time

Event Coordinator

Fort Worth, TX

Position Summary The Events Coordinator is responsible for providing logistical and tactical ... Provides project management support for club event marketing campaigns * Engages with members and ...

Sparkbit 360

Event Coordinator

Washington, DC · On-site

$16 - $28/hr

This role requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple projects simultaneously in a fast-paced environment. The Event Coordinator will ...

SkillBridge Academy

Event Coordinator

Cincinnati, OH

... * Assist with planning and coordinating company events, programs, and special activities. * Manage ... Exposure to a variety of events, projects, and professional responsibilities * Opportunities to ...

Main Event Entertainment

Event Coordinator

Gilbert, AZ · On-site

$17.35 - $20/hr

At Main Event, our Event Coordinators help our Guest's plan memorable birthday and event ... Partnering with the Sales Manager to exceed budgeted birthday, group and event sales targets, and ...

Esperanza Health Center

Event Coordinator

Philadelphia, PA · On-site

$16.99 - $19.54/hr

... Assistant Director of Community Health and Wellness (CHW), the Event Coordinator manages all ... Other duties and projects, as assigned by supervisor EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

Main Event Entertainment

Event Coordinator

Waco, TX · On-site

$10.25 - $16.25/hr

At Main Event, our Event Coordinators help our Guest's plan memorable birthday and event ... Partnering with the Sales Manager to exceed budgeted birthday, group and event sales targets, and ...

Main Event Entertainment

Event Coordinator

Katy, TX · On-site

At Main Event, our Event Coordinators help our Guest's plan memorable birthday and event ... Partnering with the Sales Manager to exceed budgeted birthday, group and event sales targets, and ...

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Event Coordinator

East Brunswick, NJ • On-site

Opensity Solutions
See more jobs at Opensity Solutionsexternal

$70K/yr

Full-time

Re-posted 17 days ago

Job description

About Us:
Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission:
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
We are seeking a highly motivated and experienced Event Coordinator to join our team. This person will play a critical role in coordinating and executing high-quality events and meetings within our office. This position requires exceptional organizational skills, a keen eye for detail, and the ability to collaborate with various internal teams and external vendors to ensure seamless event execution.
Compensation: $70,000 annually
Hours: 8am - 5pm, M-F (Flexibility needed)
Key Responsibilities:
Event Coordination and Planning:
  • Serve as a point of contact for key groups within the Firm hosting large meetings and events.
  • Consult with internal clients to understand their event requirements, goals, and budget constraints after it's been entered into EMS.
  • Provide expert guidance on event planning, including menu selection, room setup, and logistics.
  • Develop and maintain a comprehensive event planning checklist and timeline to ensure all aspects of events are covered.

Collaboration with Catering Team:
  • Work closely with our on-site Catering Manager, Chef and extended Catering Team to plan and execute events.
  • Ensure that the Catering Team understands the specific needs of each event, including dietary restrictions, special requests, and presentation preferences.
  • Work with Catering Manager to oversee the setup and breakdown of catering services, ensuring that all food and beverage arrangements are executed flawlessly.

Corporate Events Team Collaboration:
  • Partner with our Corporate Events Team to determine which events should be executed internally.
  • Collaborate with our Corporate Events Team to transition events that start with them, ensuring that a high level of client communication standards are kept and all event details are communicated and executed effectively.
  • Assist our Corporate Events Team in managing vendor relationships, securing necessary permits, and coordinating logistics.

Office Service Team Collaboration:
  • Work closely with our Office Services Team to understand the layout and capabilities of each Multi-Purpose Room (MPR).
  • Guide internal clients on suitable room layouts and configurations for their events ensuring optimal use of the space and resources.
  • Ensure that all layout requirements are communicated clearly to the Office Services Team and executed according to plan.
  • Lead daily huddle meeting with the Office Services team to review all events/large meetings for the following day.

Facilities Team Coordination:
  • Coordinate with the Facilities team to ensure Certificates of Insurance (COIs) are approved for all outside vendors at least one week before the event date.
  • Coordinate with the Facilities team to schedule after-hour HVAC services with the Property Management Office (PMO) if needed.
  • Coordinate with the Facilities team to arrange for additional cleaning services post-event to ensure the space is reset and ready for the next morning.
  • Coordinate with the Facilities team to ensure all facilities-related needs are addressed, including lighting adjustments, and any necessary repairs or maintenance.

Quality Control and Customer Service:
  • Maintain the highest standards of quality and service for all events.
  • Conduct post-event evaluations to gather feedback and identify areas for improvement.
  • Address any issues or concerns promptly and professionally, ensuring client satisfaction.

Budget Management:
  • Partner with the Catering manager and Chef to develop and manage budgets for recuring events, finding cost-effective solutions without compromising on quality.
  • Track expenses and provide detailed financial reports for each event to Manager.

Vendor Management:
  • Build and maintain strong relationships with external vendors and suppliers.
  • Negotiate contracts and secure competitive pricing for goods and services.

Compliance and Safety:
  • Ensure all events comply with safety regulations as per room headcount and layout.
  • Partner with Catering Manager to Implement food safety protocols and hygiene standards.

Key Competencies:
  • Leadership: Demonstrates the ability to lead and inspire, fostering a positive and productive work environment.
  • Problem-Solving: Exhibits strong problem-solving skills and the ability to think on their feet during high-pressure situations.
  • Customer Focus: Dedicated to meeting the expectations and requirements of internal clients, ensuring a positive experience.
  • Collaboration: Works effectively with others, both within and outside the organization, to achieve common goals.
  • Attention to Detail: Ensures accuracy and thoroughness in all aspects of event planning and execution.

Qualifications:
  • Bachelor's degree in Hospitality Management, Event Planning, or a related field.
  • Minimum of 5 years of experience in catering management or event planning, preferably within a corporate environment.
  • Proven track record of successfully planning and executing large-scale events.
  • Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
  • Excellent interpersonal and communication skills, with the ability to work effectively with diverse teams and clients.
  • Proficient in event management software and Microsoft Office Suite.
  • Detail-oriented, with a focus on delivering high-quality service.
  • Ability to work flexible hours, including evenings and weekends, as needed.

#LI-KB1
#INDHP
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

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