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Trainee Event Coordinator Assistant Jobs (NOW HIRING)

HES Facilities

HES Event Coordinator

Cookeville, TN · On-site

This position will assist with event preparation, coordination, and day-of-event activities to help ensure events run smoothly and successfully. Must have a valid driver lisences and be able to back ...

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Microsoft C

Event Coordinator

Miami Beach, FL · On-site

$38K - $48K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

BrandWhizz

Event Coordinator

Miami, FL · On-site

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

BrandWhizz

Event Coordinator

Miami, FL

$45K - $55K/yr

An event coordinator assistant must be well-organized and competent in sales management. Communication skills and attention to detail will set apart the best among the candidates. Add a shot of ...

Orpheum Theater

Event Coordinator

New Orleans, LA · On-site

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

Orpheum

Event Coordinator

New Orleans, LA

Key Responsibilities Event Planning & Coordination * Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances. * Consult with clients ...

Liberty

Event Coordinator

Lynchburg, VA · On-site

The Event Coordinator is responsible for meeting with their customers to assist with logistical planning for events, including creating event layouts, events and adhering to facility safety standards.

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How much do trainee event coordinator assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for trainee event coordinator assistant in the United States is $20.60, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

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Trainee Event Coordinator Assistant jobs near you
Infographic showing various Trainee Event Coordinator Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,843 per year, or $20.6 per hour.

Event Coordinator's Assistant

Kennesaw, GA • On-site

Lambert and Associates
See more jobs at Lambert and Associatesexternal

Part-time

Posted 27 days ago

Job description

Job Title: Event Coordinator's Assistant
Position Summary
The Coordinator's Assistant provides administrative and operational support to the Event Coordinator to ensure events are planned, organized, and executed successfully. This role assists with client communication, event logistics, vendor coordination, setup and breakdown, and day-of event support while delivering exceptional customer service.
Key Responsibilities
Administrative Support
  • Assist with event planning and coordination from inquiry through completion.
  • Prepare proposals, contracts, invoices, and event paperwork.
  • Maintain event calendars and scheduling.
  • Respond to client emails and phone calls in a timely and professional manner.
  • Organize event files and maintain accurate records in CRM or event management software.

Event Planning
  • Assist with venue tours and client meetings.
  • Coordinate timelines, floor plans, and event details.
  • Confirm vendors, rentals, catering, entertainment, and staffing.
  • Ensure all event documents are complete and distributed to the appropriate departments.

Event Operations
  • Assist with event setup, décor placement, and room preparation.
  • Support the coordinator during events by managing timelines and resolving issues as they arise.
  • Welcome clients, vendors, and guests upon arrival.
  • Monitor event flow to ensure a positive guest experience.
  • Assist with event breakdown and inventory management.

Customer Service
  • Provide exceptional service to clients before, during, and after events.
  • Address client requests professionally and efficiently.
  • Follow up after events to ensure customer satisfaction.

General Duties
  • Maintain cleanliness and organization of event storage areas.
  • Assist with marketing events and member activities as needed.
  • Support other departments during busy periods.
  • Perform additional duties as assigned.

Qualifications
  • High school diploma required; associate or bachelor's degree preferred.
  • 1-2 years of experience in hospitality, events, customer service, or administrative support preferred.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office and Google Workspace.
  • Experience with Planning Pod is a plus
  • Ability to work evenings, weekends, and holidays as required.
  • Ability to lift up to 40 pounds and remain on your feet for extended periods.

Skills
  • Outstanding customer service
  • Strong attention to detail
  • Excellent time management
  • Problem-solving mindset
  • Team player with a positive attitude
  • Ability to thrive in a fast-paced environment

Physical Requirements
  • Frequent walking, standing, bending, and lifting.
  • Ability to assist with event setup and breakdown.
  • Comfortable working both indoors and outdoors.
  • Ability to lift or carry heavy items

What Success Looks Like
  • Events are organized, well-executed, and on schedule.
  • Clients receive exceptional service and communication.
  • Event materials and spaces are prepared accurately and efficiently.
  • Coordinators can focus on managing clients because logistical and administrative tasks are handled effectively.
  • The team works collaboratively to create memorable experiences for members and guests.

This position is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and wants to build a career in event planning and hospitality.

Apply