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Assistant Chief Pilot Jobs (NOW HIRING)

Chantilly Air Inc

Flight Ops Admin Asst

Manassas, VA · On-site

$52K - $62K/yr

Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site) Position Summary The Flight Operations Administrative Assistant (FOAA) reports to and supports both the ...

Driscoll's, Inc.

Corporate Pilot

Watsonville, CA

The Corporate pilot will communicate regularly with the Assistant chief pilots, to ensure that all operational issues related to our aircraft are addressed in a timely manner. We are looking ...

Columbia Helicopters, Inc.

BV 107 Command Pilot

Perform additional duties as assigned by the Director of Flight Operations, Vice President of Operations, Chief Pilot, or Assistant Chief Pilot. WHAT WE NEED FROM YOU * Commercial Pilot Certificate ...

Driscoll's, Inc.

Corporate Pilot

Watsonville, CA · On-site

The Corporate pilot will communicate regularly with the Assistant chief pilots, to ensure that all operational issues related to our aircraft are addressed in a timely manner. We are looking ...

DAVINCI JETS LLC

G600 Pilot

Charlotte, NC · On-site

Responsibilities: • The pilot will report directly to the Chief Pilot. • Perform Part 91 and Part 135 duties domestic and international as a flight crew member. • Assist the Chief Pilot in ...

Davinci Jets Services

General Pilot Application

The PIC pilot will report directly to the Chief Pilot. * Perform Part 91 and Part 135 duties as a flight crew member based on the assigned aircraft. * Assist the Chief Pilot in maintaining and ...

Everts Air Cargo

Chief Pilot (Part 121)

Fairbanks, AK · On-site

Keep the Director of Operations informed daily on matters of importance to them. * Assist with the ... The Chief Pilot will be qualified through training, experience, and expertise (14 CFR Part 119.65(d ...

Everts Air

Chief Pilot (Part 121)

Fairbanks, AK · On-site

Keep the Director of Operations informed daily on matters of importance to them. * Assist with the ... The Chief Pilot will be qualified through training, experience, and expertise (14 CFR Part 119.65(d ...

Bryce Corporation

PILOT

Memphis, TN

Responsible to the Chief Pilot to assist with delegated responsibilities and duties as assigned. * Review/communicate assigned flight. * Reviews aircraft papers to ascertain factors such as load ...

ONEOK, Inc

Captain

Tulsa, OK

JOB SUMMARY Job Profile Summary Collaborate with the Assistant Chief Pilot and Chief Pilot of the flight department in order to provide safe, efficient and timely air transportation for employees and ...

New

ONEOK

Captain

Tulsa, OK · On-site

JOB SUMMARY Job Profile Summary Collaborate with the Assistant Chief Pilot and Chief Pilot of the flight department in order to provide safe, efficient and timely air transportation for employees and ...

New

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Assistant Chief Pilot information

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How much do assistant chief pilot jobs pay per year?

As of Jul 22, 2026, the average yearly pay for assistant chief pilot in the United States is $123,645.00, according to ZipRecruiter salary data. Most workers in this role earn between $72,500.00 and $179,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by an Assistant Chief Pilot and how can they be effectively managed?

Assistant Chief Pilots often juggle multiple responsibilities, including overseeing flight operations, ensuring regulatory compliance, and supporting pilot training. Balancing administrative duties with flight schedules can be challenging, especially during periods of high operational demand or regulatory changes. Effective time management, clear communication with the pilot team, and staying updated on industry regulations are key strategies for success. Many Assistant Chief Pilots also find that fostering a collaborative culture with both pilots and management helps address operational challenges efficiently.

What is the difference between Assistant Chief Pilot vs Chief Pilot?

AspectAssistant Chief PilotChief Pilot
CertificationsCommercial Pilot License (CPL), Airline Transport Pilot (ATP) often preferredSame as Assistant Chief Pilot, with additional leadership experience
Work EnvironmentSupports daily operations, assists in managing flight crewsOversees all flight operations, responsible for safety and compliance
ResponsibilitiesAssists in pilot training, operational planning, and safety proceduresManages flight operations, enforces policies, and makes high-level decisions

The Assistant Chief Pilot and Chief Pilot roles share similar certifications and work environments, but the Chief Pilot holds greater responsibility for overall flight safety and operational management. The Assistant Chief Pilot acts as a key support, often stepping into leadership roles when needed. Both positions are vital in airline operations, with the Chief Pilot serving as the ultimate authority in flight safety and compliance.

What are the key skills and qualifications needed to thrive as an Assistant Chief Pilot, and why are they important?

To thrive as an Assistant Chief Pilot, you need an Airline Transport Pilot License (ATPL), extensive flight experience, and a deep understanding of aviation regulations and safety protocols. Familiarity with flight management systems, scheduling software, and regulatory compliance tools is typically required. Strong leadership, problem-solving abilities, and clear communication skills are essential for managing crews and ensuring operational excellence. These skills and qualities are vital to maintain flight safety, regulatory compliance, and efficient airline operations.

What are Assistant Chief Pilots?

Assistant Chief Pilots are experienced aviators who support the Chief Pilot in managing flight operations within an airline or aviation department. Their responsibilities often include supervising pilots, ensuring regulatory compliance, assisting with training, and helping develop flight schedules and policies. They also act as a liaison between management and flight crews, addressing concerns and maintaining operational standards. Assistant Chief Pilots play a crucial role in maintaining safety, efficiency, and communication within the flight operations team.
More about Assistant Chief Pilot jobs
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Assistant Chief Pilot jobs near you
Infographic showing various Assistant Chief Pilot job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $123,645 per year, or $59.4 per hour.
Flight Ops Admin Asst

Flight Ops Admin Asst

Chantilly Air Inc

Manassas, VA • On-site

$52K - $62K/yr

Full-time

Re-posted 13 days ago

Job description

Job Type
Full-time
Description
CHANTILLY AIR Manassas Regional Airport (KHEF)
Flight Operations Administrative Assistant
Department: Flight Operations Reports to: Director of Managed Aircraft & Charter and Chief Pilot Location: Manassas, VA (on-site)
Position Summary
The Flight Operations Administrative Assistant (FOAA) reports to and supports both the Director of Managed Aircraft & Charter and the Chief Pilot. Working under their direction and ongoing oversight, the FOAA provides daily administrative support to the Flight Operations and Scheduling Departments, with primary emphasis on crew training administration, records management, and regulatory documentation.
All duties are performed at the direction of, and are subject to the review and approval of, the Chief Pilot and the Director of Managed Aircraft & Charter, who retain responsibility and accountability for the work performed in this position.
Requirements
Essential Duties & Responsibilities The following statements describe the general nature and level of work performed in this position. The FOAA carries out these responsibilities under the direction and oversight of the Chief Pilot and the Director of Managed Aircraft & Charter; records, revisions, and submissions are reviewed and approved by management before they are finalized. Other duties may be assigned. Records, Audits & Regulatory Documentation
  • Maintain and perform continuous and scheduled (monthly/bi-weekly) audits of flight operations records as directed, including aircraft binders, crew training records, check airman and contract check airman binders, flight duty time binders, the manual record revision binder, checklists, and PRIA/PRD binders - the latter in conjunction with HR and in accordance with company policy.
  • Maintain the Pilot Records Database (PRD) under the direction of the Chief Pilot, entering and updating all records pertaining to pilot employment, including hire and termination information, training events, and drug and alcohol records.
  • Conduct routine reviews of the EASA site as directed and update crewmember 8410s, aircraft documents, and safety documents (SPIs, manual references, and audit certificates); flag any discrepancies to management.
  • Review crewmember profiles and aircraft specifications in FOS for accuracy and report discrepancies for correction.
  • Track crew documents, including passports, medicals, driver's licenses, and address updates.
  • Assist with the collation and distribution of LOAs and Ops Specs, compiling individual documents into a single record and updating the COG, aircraft binders, and related files.

Crew Training Administration
  • Support administration of the Aircrew Academy program: track INDOC initial and recurrent training, assign curriculum as directed, monitor crewmember progress, and process completion documentation - module and curriculum certificates, training summaries, 30-250 forms, certificate updates, PRD entries, and 8410s - for distribution, signature, and tracking.
  • Audit the training calendar and schedule recurrent and initial training slots in line with company procedures and base months; prepare Training and Checking Authorization forms for management submission.
  • Book training-related travel, including airline, rental car, and hotel accommodations.
  • Process post-training documentation as directed: update client activity schedules and records in FOS, update the PRD with training and check results, print flight training records, and annotate training summaries (autocoupled approaches, missed approaches, engine-outs, PIC/SIC hours, approaches, and takeoffs/landings) for management review.
  • Coordinate, schedule, and document in-house training, including emergency drills (pool), emergency exit training, First Aid/CPR, TOCP, and EOD; coordinate with crew, scheduling, maintenance, and designated staff, and complete certificate forms for distribution and signature.
  • Schedule additional and specialized training as directed, such as EVAS, differences training, and special operations (e.g., mountainous airports).

Crew Scheduling & Availability Support
  • Coordinate crewmember days off and availability; compile requests for management approval, enter approved days off into the crew side of FOS, and forward to the Scheduling Department for entry on the aircraft side.
  • Manage ongoing changes to crew days off throughout the month to accommodate trips and training events.
  • Coordinate with the Scheduling Department to establish and verify crew availability, currency, and proficiency.

Manuals & Document Control Support
  • Assist with updates and revisions to flight operations manuals and materials, including the GOM, SOPM, checklists, SAFA, and international operations documentation; all revisions are reviewed and approved by the Chief Pilot.
  • Create and maintain aircraft binders for the entire Chantilly Air fleet, including acceptance checklists, signature cards, applicable company forms, IS-BAO and EASA certificates, insurance documentation (fleet, worldwide, Canadian, and Mexican commercial/Part 91), customs and bond paperwork, OST forms, permits, overflight exemptions, and charter certificates.

Crew Onboarding & Meetings Support
  • Coordinate with management to schedule interviews for prospective new hires.
  • Coordinate with other departments to facilitate the onboarding of new pilots.
  • Schedule pilot meetings and record meeting minutes.

Duty Logs & Reporting
  • Print and review crew duty logs; identify and correct discrepancies, verify corrections with management, reprint as needed, and distribute for signature and tracking. Update crew training records and transfer completed logs to the annual duty log binder at year end.
  • Prepare monthly expense reports.

General Administrative Support
  • Order crew uniforms for current crewmembers and new hires.
  • Serve as secondary for general stock.
  • Perform additional duties as assigned by the Chief Pilot, Assistant Chief Pilot, or Director of Managed Aircraft & Charter, and assist crewmembers with miscellaneous tasks.

Education, Skills & Experience
  • Extraordinary customer service skills a must.
  • Strong attention to detail.
  • Excellent communication skills.
  • Ability to handle confidential information with discretion.
  • Extremely organized, technical, punctual, and professional.
  • Ability to carry out responsibilities accurately and reliably under direction, exercising good judgment within established procedures.
  • Excellent computer skills in Microsoft Office - Word, Excel, Outlook, and PowerPoint.
  • Experience with Portside Horizon and FOS software a plus.
  • Familiarity with Part 135 operations and crew recordkeeping a plus.
  • Background, drug, and driving record checks will be required prior to becoming eligible for employment.

Chantilly Air offers a very comprehensive compensation package. Salary will be commensurate with the selected candidate's qualifications.Please complete the application and attach your cover letter and résumé.No Phone Calls Please
Salary Description
$52,000-$62,000/year

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