Assistant Chief Clerk Jobs (NOW HIRING)

The Uinta County Circuit Court, located in Evanston, Wyoming, seeks to hire a Clerk to prepare and process court documents, perform judicial procedures, and work with the court case management system. This position assists with the accounting and financial records of the court. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills. 

Please note, while we are actively reviewing applications and interviewing now, this position has an anticipated start date of mid-October.

Information about the Court and the Community

The Uinta County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is located in Evanston, a vibrant little city in the Southwest corner of Wyoming. Evanston is home to Bear River State Park and is close to exceptional outdoor activities. With a vibrant downtown and many local events, Evanston has something for everyone. 

Information about the Benefits Package

In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick, and holiday leave; and much more. 

This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following: 

Customer Service

• Provide customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone. 
• Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email. 
• Address and resolve issues and concerns raised by customers in a timely and effective manner. 

Case Management

• Use the case management system to track cases as follows: 
  • 1) Open cases - determine case type, cause of action, and assess and receipt filing fee if required.
  • 2) Docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images
  • 3) Case dispositions - determine and enter closing events, disposition type, and judgement details
• Process, maintain, and distribute documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals. 
• Prepare, proofread, edit, and mail out documents such as notices and final orders. 
• Schedule and track deadlines to move cases forward and meet procedural requirements. 

Bookkeeping

• Collect fees, fines, bond money, garnishments, and restitution. Apply credits to appropriate case and issues receipts. 
• Balance cash drawers by payment type and ensure accuracy in the case management system. 
• May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist with end-of-month procedures as requested. 

Courtroom Support

• Calendar court dates and confirm court arrangements; notify interested and concerned individuals regarding court proceedings. 
• Take understandable and legible notes of all court proceedings; operate automated court recording system and ensure proceedings are recorded with minimal defects. 
• Perform follow-up work after court sessions; distribute judicial orders; post information generated during court sessions to case files; prepare and route copies, certified, if necessary, and maintain payment schedules. 
• May issue jury summons; maintain list and process payments to jurors; and send copies or questionnaires to appropriate counsel. 

Recordkeeping

• Assist in the preparation of files for storage, drug court procedures, and any other duty assigned. 
• Verify legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file. 
• Prepare record checks by searching indexes and/or documents to obtain and verify information. 
• Efficiently collect, open, sort, distribute, and/or send postal mail, email, or other information. May be responsible for court correspondence. 

Perform other related duties as assigned by the Circuit Court Chief Clerk or Judge. 

PHYSICAL WORKING CONDITIONS
This position requires mobility to work in a typical office setting. 

• Use standard office equipment.
• Stand and/or walk for a period of time.
• Read printed materials an computer screens. 
• Communicate in person or over the phone. 
• Ability to lift up to 25 pounds. 
• Occasional travel.

MINIMUM QUALIFICATIONS

Education and Experience:

Requires a high school diploma or GED equivalent with at least one year of clerical experience. 

KNOWLEDGE, SKILLS, & ABILITIES:
This position requires an ability to:

• Professionally and courteously deal with people, including coworkers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress. 
• Consistently demonstrate analytical ability, administrative skills, ingenuity, and independent judgment.
• Attend work on a regular basis, including arriving at work on time. 

This position requires skills in:

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands. 
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with coworkers and others having any interactions with the Circuit Court. 
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications. 
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports. 

The position involves knowledge of:

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures; proper grammar, spelling, and punctuation. Proficient skill in typing, word processing, proofreading, and general filing. 
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology. 
• Principles and protocols for managing official documents and records. 
• Principles of file and records management.

NOTES:

• Employment is an at-will position subject to a background check. 
• FLSA: Non-Exempt