Assistant Administrator Jobs in Boca Raton, FL (NOW HIRING)

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Contracts Administrator supports the contracts management function by assisting in the administration of purchase orders, subcontract agreements, and engineering agreements. This role serves as a key point of coordination between internal departments and external parties to ensure that contract documents are accurate, properly executed, and maintained in accordance with company standards and procedures.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Assist in the preparation, review, and administration of purchase orders, subcontract agreements, and engineering agreements from award through closeout

• Manage and maintain standard contract agreement forms, ensuring templates are current, accurate, and consistent with company policies and applicable legal requirements

• Identify, prepare, attach, and revise contract exhibits, including but not limited to scopes of work, schedules, insurance requirements, bonding requirements, and fee schedules, ensuring all exhibits are properly incorporated into the contract documents

• Track contract status, key milestones, and expiration dates, and provide timely updates to relevant stakeholders

• Assist in the review of contract terms and conditions and escalate issues or non-standard provisions to senior contracts personnel or legal counsel as appropriate

• Coordinate and manage the contract execution process, including routing agreements for review, approval, and signature in accordance with the company's delegation of authority

• Maintain organized and complete contract files, both electronic and physical, ensuring all executed agreements, amendments, exhibits, correspondence, and supporting documentation are properly filed and readily accessible

• Ensure executed contracts are distributed to all relevant parties and departments upon completion

• Support contract closeout activities, including confirmation of final deliverables, release of retainage, and archiving of contract files

• Serve as a liaison between the contracts department and internal teams, including Accounting, Preconstruction, Procurement, and Project Management, to facilitate the timely preparation, execution, and administration of contracts

• Coordinate with the Accounting department on matters related to contract values, payment terms, invoicing, and change order pricing

• Work with the Preconstruction and Procurement teams to ensure that contract documents accurately reflect awarded scopes, pricing, and vendor or subcontractor information

• Collaborate with Project Management teams to address contract-related questions, change order requests, and other issues arising during project execution

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Bachelor's degree in Business Administration, Construction Management, Engineering, or a related field preferred; equivalent work experience will be considered

• Minimum of 2 years of experience in contract administration, procurement, or a related role, preferably within the engineering, procurement, and construction (EPC) industry

• Prior experience with subcontract agreements, purchase orders, and/or engineering agreements strongly preferred

• Strong organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously

• Effective written and verbal communication skills, with the ability to interact professionally with internal teams, subcontractors, vendors, and engineering firms

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with contract management software or document management systems a plus

• Ability to work collaboratively in a team environment while also managing individual responsibilities independently

• Familiarity with standard construction contract forms (e.g., AIA, ConsensusDocs) preferred

• Office-based with occasional visits to project sites as needed

• May require extended hours during peak project periods

JOB TITLE: CONTRACTS ADMINISTRATOR

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME - EXEMPT - SALARIED

REPORTS TO: ASSOCIATE GENERAL COUNSEL

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.