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Assistant Admin Jobs in Quebec (NOW HIRING)

University of Ottawa Faculty of Medicine

Physician Assistant (Gastroenterology)Position titlePhysician Assistant (Gastroenterology ... The administrators of DOM are the core of our workplace; enabling the education of our residents ...

Amrize

Freight Administrator

Laval, QC · On-site

The administrator must maintain a strong working relationship and open communication with carriers, sales t eams, logistics/distribution team and plant operations personnel to assist and support the ...

WACO FAMILY MEDICINE

PRIMARY DUTIES: * Assist provider with initial patient assessments, vital signs, medical procedures ... In conjunction with provider orders, administer medication to patients, including oral, IM, IV, sub ...

Résidence Jazz Ste-Foy

Nursing assistant

Quebec, QC · On-site

The team of nursing assistants administers the medication and ensures that residents' files are ... Administer medication according to safety principles and the code of ethics Record notes in the ...

Jardins Logidor

Nursing assistant

Quebec, QC · On-site

Every other weekend The nursing assistant team * administers medication * keeps residents' files up ... Administer medication according to safety principles and the code of ethics Notify the nurse and ...

Jardins du Couvent (Les)

Care assistant

Marieville, QC · On-site

Currently, we are looking for a Care Assistant. The Les Jardins du Couvent residence, located very ... Administer medication according to safety principles and the code of ethics Help and support ...

NOVIPRO

Administrateur systemes z/OS

Montreal, QC · On-site

WatsonX Assistant for Z, incluant les flux de travail IA agentiques, Agent Builder et l'integration ... System Administrator Level Mainframe Specialist - TSO and ISPF Mainframe Specialist - SMP/E ...

HollisWealth

Contracting Administrator

Quebec, QC · Hybrid

Contracting Administrator The role of the Contracting Administrator is to ensure the maintenance of ... Work with the APEXA system to facilitate advisor's contracting and transfers. * Assist advisor with ...

Aecon Group Inc.

Reporting to the Project Director or designate, the Project Administrator plays an essential role ... Track project expenses and maintain logs for review * Assist with invoice tracking and filing ...

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Assistant Admin information

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Quebec?

The most popular types of Admin jobs in Quebec are:

What cities in Quebec are hiring for Assistant Admin jobs?

Cities in Quebec with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Assistant Office Administrator

Saint-prime, QC • On-site

Canada Post Corp
See more jobs at Canada Post Corpexternal

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Business Function: Retail
Temporary
Language Requirement: French Essential
Employee Class and Level: RVSGD11 - Level 1
All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.
 
 
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to customers.
 
Note: The ideal candidate should reside in the community. Applicants outside the community in which the Post Office is located may be considered as needed.
Sell postal products and service to the business community and public
Provide customers with information and forms
Address delivery and service difficulties to resolve problems thoroughly and quickly
High school or provincial equivalency and/or experience in business administration
Training and/or experience interacting with the public in a retail and/or service environment, including sales and cash transactions
Understanding of general or post office accounting systems.
Flexibility to be available for temporary, on-call work
Note: The ideal candidate should reside in the community. Applicants within a 50 km radius of the Post Office may be considered as needed.
This position may be considered a Safety Sensitive position and has additional requirements under the Canada Post's Substance Use Policy. 
 
Employment Equity
Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.  
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination – We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches.
Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride – We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority. 
I understand respect is the foundation of a successful workplace.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
We are a network of people, united by what we accomplish and deliver together.

Apply