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Archival Processing Assistant Jobs (NOW HIRING)

Middlesex County

Archives Specialist

New Brunswick, NJ · On-site

Index electronic documents and verify metadata accuracy. * Assist with archival processing, preservation, labeling, and organization of permanent records. * Assist with digital records management ...

State of Colorado

Research Archivist - Hybrid

Denver, CO · On-site

$46K - $46K/yr

... which assist other state agencies in fulfilling their missions. At DPA, there are countless ... archival processing and inventory. A summary of the duties and responsibilities will include, but ...

State of Colorado

Research Archivist - Hybrid

Denver, CO · On-site

$46K - $46K/yr

... which assist other state agencies in fulfilling their missions. At DPA, there are countless ... archival processing and inventory. A summary of the duties and responsibilities will include, but ...

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How much do archival processing assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for archival processing assistant in the United States is $66,561.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $81,000.00 per year, depending on experience, location, and employer.

What is an archival processing assistant?

Archival Processing Assistants are professionals who help organize, catalog, and preserve historical documents and records in archives, libraries, or museums. They work under the supervision of archivists to arrange collections, create finding aids, and ensure that materials are stored properly for long-term preservation. Their duties often include rehousing materials, entering data into databases, and assisting researchers in locating information. This role is essential for maintaining accessibility and organization of valuable archival collections.

What are the key skills and qualifications needed to thrive as an archival processing assistant?

To thrive as an Archival Processing Assistant, you need strong organizational skills, attention to detail, and a background in library science or archival studies, often supported by a bachelor's degree. Familiarity with archival management software, cataloging systems, and digital preservation tools is typically required. Excellent communication, teamwork, and problem-solving abilities help you collaborate effectively and ensure accurate documentation. These skills are essential for maintaining the integrity, accessibility, and usability of archival collections.

What are some common challenges faced by archival processing assistants when organizing collections?

Archival Processing Assistants often encounter challenges such as working with incomplete or poorly labeled collections, deciphering handwritten or outdated documents, and ensuring the preservation of fragile materials. They must balance the need for efficient processing with maintaining the integrity and context of archival items. Collaboration with archivists and subject specialists is essential to accurately describe and organize materials, making them accessible to researchers.

What is the difference between Archival Processing Assistant vs Archivist?

AspectArchival Processing AssistantArchivist
CredentialsHigh school diploma or associate degree; some roles may require a bachelor'sBachelor's or master's degree in library science, history, or related field
Work EnvironmentArchives, libraries, museums, government agenciesArchives, museums, libraries, research institutions
ResponsibilitiesAssisting with cataloging, organizing, and processing archival materialsAppraising, acquiring, preserving, and providing access to archival collections
Common Search IntentEntry-level archival support rolesProfessional archival management and decision-making

In summary, an Archival Processing Assistant typically performs support tasks like organizing and cataloging archival materials, often requiring less formal education. An Archivist, on the other hand, holds advanced degrees and manages entire collections, making strategic decisions about preservation and access.

What cities are hiring for Archival Processing Assistant jobs?

Cities with the most Archival Processing Assistant job openings:

What states have the most Archival Processing Assistant jobs?

States with the most job openings for Archival Processing Assistant jobs include:

What job categories do people searching Archival Processing Assistant jobs look for?

The top searched job categories for Archival Processing Assistant jobs are:

Archival Processing Assistant jobs near you

Public Affairs Historical Services Specialist - VA Based

History Factory

Springfield, VA • On-site

Contractor

Re-posted 11 days ago

Job description

About History Factory
Since 1979, History Factory has been driven by the pioneering idea of making an organization's history more useful for driving its business. Today, many of the world's best enterprises turn to History Factory for unparalleled expertise at the intersection of business and history. Our unmatched combination of research and insights, standard-setting archives management and technology, and award-winning creative transforms a company's inventory of experience-its history and heritage-into better performance and results.
Research Contractor Job Summary:
We are proactively building a team of highly qualified Public Affairs Historical Research Specialists to support a potential government contract. This opportunity is contingent upon the award of the contract.
If awarded, this contract will provide a unique opportunity to contribute to the preservation and dissemination of the history of this organization.
Key Responsibilities (Contingent Upon Contract Award):
  • Apply professional museum quality standards and provide advice on inventorying and accountability procedures for historical artifacts.
  • Assist with internal charge out and external loan procedures for artifacts.
  • Advise on artifact selection, storage, and curation requirements.
  • Collaborate with the in-house historian to create and compose displays, posters, and exhibits.
  • Support the planning and execution of internal information, community, and media relations activities related to historical and museum programs.
  • Work with media relations on articles and other historical publications, adhering to AP Style and public affairs standards.
  • Conduct archival processing, basic preservation procedures, inventorying, and records metadata entry.
  • Assist in collaborative efforts with records management and the National Archives, advising on documents for displays and exhibits.
  • Organize archival records and apply proper classification systems to facilitate access.
  • Research and record the origins and historical significance of archival materials.
  • Locate new materials and advise government customers on acquisition, preservation, and display possibilities.
  • Provide museum management support to museum locations in St. Louis and Washington, including annual tour guide updates.
  • Conduct guided tours of museums and exhibits at both locations, collaborating with internal/external engagements and protocol teams on tour content and scripts.

Required Qualifications
  • Master's degree in history, public history, museum studies, information science, or a related field.
  • Active Top Secret/Sensitive Compartmented Information (TS/SCI) clearance.
  • Demonstrated experience in historical research, museum studies, archival management, or a related field.
  • Knowledge of museum quality standards and artifact preservation techniques.
  • Experience with archival processing, preservation, and metadata entry.
  • Strong writing and communication skills, including proficiency in AP Style.
  • Ability to work collaboratively with government personnel and other stakeholders.
  • Excellent organizational and time management skills.
  • Located in or within a commutable distance of Springfield, VA

Preferred Qualifications
  • Experience working with government agencies or the intelligence community.
  • Experience giving guided tours.

Important Note: This is a contingent opportunity, and employment is dependent upon the award of the government contract. We are building a qualified talent pool in anticipation of this potential project.
EEO and accessibility Statement
History Factory is an equal opportunity employer and makes employment decisions based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, age, family medical history or genetic information, disability, past or present military service, or any other characteristics protected under the laws applicable in the locations where History Factory operates. History Factory will not tolerate discrimination or harassment based on any of these characteristics.
History Factory is committed to the full inclusion of all individuals. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@historyfactory.com.

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