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Agency Assistant Jobs in Wisconsin (NOW HIRING)

Stoughton Trailers

Coord - HR

Stoughton, WI · On-site

$20.25 - $26.50/hr

Assis with HRIS updates as needed. * Assist with data scrubs. * Assist with MFG Bous Communication updates. * Assist with Perfect Attendance process. * Assist with sending Temp hours to agencies ...

Valid8 Financial, Inc.

WI · On-site

$65 - $100/hr

Review, verify and approve all vendor bills submitted by temporary staffing agency. * Assist leadership with scheduling customer site visits, executive travel, and daily administrative tasks.

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Greenfield Rehabilitation Agency, Inc.

WI · On-site

$55 - $75/hr

Greenfield Rehabilitation Agency is looking for an enthusiastic, driven Senior Community Coordinator/Physical Therapist Assistant (PTA) to join our team and take the lead in supporting senior ...

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Agency Assistant information

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Wisconsin?

The most popular types of Agency jobs in Wisconsin are:

What cities in Wisconsin are hiring for Agency Assistant jobs?

Cities in Wisconsin with the most Agency Assistant job openings:

Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 2% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Coord - HR

Stoughton Trailers

Stoughton, WI • On-site

$20.25 - $26.50/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Stoughton Trailers rating

5.3

Company rating: 5.3 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

478th of 495 rated machine equipment manufacturers

Job description

Essential Duties and Responsibilities

  • Assist recruiting teams in talent acquisition process.
  • Assist with New Hire Orientation process.
  • Assist with the day-to-day operations of the Human Resources department.
  • Assist with data entry for new hires and employee changes.
  • Assis with HRIS updates as needed.
  • Assist with data scrubs.
  • Assist with MFG Bous Communication updates.
  • Assist with Perfect Attendance process.
  • Assist with sending Temp hours to agencies.
  • Assist with I-9 documentation and process E-Verify.
  • Assist with unemployment questionnaires from state unemployment agency.
  • Assist with medical support orders.
  • Assist with collecting and tracking dependent verifications, spousal surcharge and life event documents.
  • Assist with monthly surveillance reporting.
  • Translate documents/Stoughton Insights.
  • Update rehired employee deductions.
  • Assist with biometrics and open enrollment.
  • Work and communicate in a team environment – coordinating, communications, scheduling, etc.
  • Other duties may be assigned as required by the Company.

Above is a list of the most important responsibilities and functions, which are essential to the position.  Employees must be able to perform these essential functions satisfactorily with or without a reasonable accommodation.  Accommodations will be evaluated and provided to eligible employees on a case by case basis, depending on the employee's medical restrictions, work availability, the nature of the position, the position's essential functions and other relevant factors.

Qualifications

  • Education: Bachelor’s degree in HR Management or related area or equivalent experience preferred.
  • Licenses/Certifications:
    • List any other Certifications
  • Knowledge, Skills, & Abilities:
    • Experience in or formal education in human resources law, including FMLA, EEOC, ADA, the legal aspects of interviewing/hiring and general HR law.
    • The ability to remember names and circumstances, answer questions accurately, represent the company professionally, compose and edit letters, communicate with employees and managers. Experience in the administration of company policies and procedures.
    • Ability to keep confidentiality.
    • Good decision-making skills
    • Analytical skills for analyzing reports, statistics, and information.
    • Experience and/or education on any computer system is required (specifically in Microsoft Word and Excel would be helpful).
    • Knowledge of office equipment, including, but not limited to, fax, copier.
    • The ability to work independently or in a group setting.
  • Core Competencies:
    • Interpersonal Skills
    • Ability to think quickly on your feet
    • Communication Skills, including but not limited to public speaking and listening skills

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