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Agency Assistant Jobs in Madison, WI (NOW HIRING)

State of Wisconsin

Administrative Assistant

Madison, WI · On-site

$21 - $28/hr

Introduction The Wisconsin Legislative Council is a nonpartisan service agency in the Wisconsin ... Position Summary The Administrative Assistant is an integral part of the Legislative Council and ...

Stoughton Trailers

HR Assistant

Stoughton, WI · On-site

$36K - $46K/yr

Verify employment for outside agencies through fax or phone calls. * Respond to unemployment ... * Assist with company functions or celebrations. (ie: employee appreciation, holiday parties ...

Brewinc Events

Event Assistant

Madison, WI · On-site

$45K - $49K/yr

About Us Brewinc Events is a dynamic agency specializing in creative event planning and impactful ... The Event Assistant supports the planning, coordination, and execution of events from start to ...

Stoughton Trailers

HR Assistant

Stoughton, WI · On-site

$36K - $46K/yr

Verify employment for outside agencies through fax or phone calls. * Respond to unemployment ... * Assist with company functions or celebrations. (ie: employee appreciation, holiday parties ...

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All JobsAgency JobsAgency Assistant JobsAgency Assistant Jobs in Madison, WI

Agency Assistant information

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Madison, WI?

The most popular types of Agency jobs in Madison, WI are:

What cities near Madison, WI are hiring for Agency Assistant jobs?

Cities near Madison, WI with the most Agency Assistant job openings:

Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Physical Therapist Assistant (54619)

Greenfield Rehabilitation Agency

Janesville, WI • On-site

$25.75 - $34/hr

Other

Medical, Retirement, PTO

Re-posted 16 days ago

Job description

Physical Therapist Assistant

Janesville - Janesville, WI 53548

Overview

Position Type Full Time and PRN Available

Description

Full-Time Opportunity: Physical Therapist Assistant (PTA)

Join Our Growing Team at Greenfield Rehabilitation Agency – Janesville, WI

Greenfield Rehabilitation Agency is excited to expand our team at our newly acquired partnership within an outstanding senior community in Janesville, Wisconsin. We are seeking a compassionate and motivated Physical Therapist Assistant (PTA) to join our therapy team full-time. PRN Opportunities available as well.

If you are passionate about helping seniors improve mobility, independence, and quality of life, we would love to connect with you.

Why Choose Greenfield Rehabilitation Agency?

Therapist-Owned & Operated As a therapist-owned company, we prioritize patient-centered care and empower our clinicians to make meaningful decisions that positively impact outcomes.

Our Core Values: Agility, Integrity, Community These values guide our work and foster a collaborative, supportive environment.

Recognized Top Workplace Named a Top Workplace for four consecutive years, we are committed to professional growth, work-life balance, and employee satisfaction.

We offer a competitive compensation and benefits package, including:

  • Health insurance options
  • PTO and sick time
  • 401(k) with company match
  • Flexible scheduling
  • Continuing education support
  • Paid state licensure
  • Opportunities for career advancement
  • And more

Physical Therapist Assistant (PTA) Responsibilities

  • Provide physical therapy treatments under the direction and supervision of a licensed Physical Therapist
  • Implement individualized treatment plans to improve mobility, strength, balance, and functional independence
  • Monitor residents' responses to therapy and report progress to the supervising PT
  • Accurately document treatments and resident progress in compliance with regulations
  • Collaborate with the interdisciplinary team to support optimal resident outcomes
  • Educate residents and caregivers on exercises and safety techniques
  • Maintain a positive, professional presence within the senior community

Qualifications & Attributes

  • Licensed Physical Therapist Assistant (PTA) in the state of Wisconsin
  • Experience in skilled nursing, assisted living, or senior rehabilitation preferred
  • Strong communication and interpersonal skills
  • Compassionate, patient-centered approach to care
  • Excellent organizational and time-management skills
  • Commitment to clinical excellence and professional growth

If you are ready to join a team dedicated to making a meaningful difference in the lives of seniors, we would love to hear from you.

Apply