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Advancement Assistant Jobs (NOW HIRING)

HVAF

Advancement Assistant

Indianapolis, IN

$40K - $46K/yr

Job Summary The Advancement Assistant provides administrative assistance to the Advancement department to help meet annual fundraising goals including managing the donor/volunteer database. This ...

Sinai Akiba Academy

Advancement Assistant

Los Angeles, CA · On-site

$24.50 - $27.50/hr

The Assistant ensures the smooth day-to-day operation of the Advancement Office, overseeing administrative workflows, providing day-to-day support to the Parent Association (PA), and supporting all ...

Sinai Akiba Academy

Advancement Assistant

Los Angeles, CA · On-site

$24.50 - $27.50/hr

The Assistant ensures the smooth day-to-day operation of the Advancement Office, overseeing administrative workflows, providing day-to-day support to the Parent Association (PA), and supporting all ...

HVAF

Advancement Assistant

Indianapolis, IN · On-site

$40K - $46K/yr

Job Summary The Advancement Assistant provides administrative assistance to the Advancement department to help meet annual fundraising goals including managing the donor/volunteer database. This ...

Historic New England

Advancement Assistant

Haverhill, MA · On-site

$18.25 - $24.75/hr

Historic New England (HNE) seeks a detail-oriented professional for the role of Advancement Assistant. Through a combination of administrative support, donor communications, and gift administration ...

326 Harleys Llc

Assistant Manager

Huntington, NY · On-site

$70K/yr

Opportunity for advancement Assistant Manager (3-5 years management or supervisory experience) Responsibilities: * Support General Manager in overseeing operations * Supervise and motivate front-of ...

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Advancement Assistant information

What is an advancement assistant?

Advancement Assistants are administrative professionals who support the fundraising, alumni relations, and development activities of educational institutions or nonprofit organizations. They help manage donor databases, coordinate events, prepare correspondence, and assist with communication efforts to engage supporters. Their work ensures that advancement offices run efficiently and that relationships with donors and alumni are maintained and strengthened.

What are some common challenges advancement assistants face when supporting fundraising campaigns?

Advancement Assistants often juggle multiple priorities during fundraising campaigns, such as coordinating donor communications, managing event logistics, and maintaining accurate records in donor databases. Balancing attention to detail with tight deadlines can be challenging, especially when preparing materials or tracking pledges. Success in the role requires adaptability, strong organizational skills, and proactive communication with both internal teams and external stakeholders.

What are the key skills and qualifications needed to thrive as an advancement assistant, and why are they important?

To thrive as an Advancement Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a bachelor's degree or relevant office experience. Familiarity with donor management databases, CRM systems, and Microsoft Office Suite is typically required. Excellent interpersonal communication, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient support for fundraising and alumni relations efforts, ultimately driving the success of advancement initiatives.

What is the difference between Advancement Assistant vs Development Coordinator?

AspectAdvancement AssistantDevelopment Coordinator
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentNonprofit organizations, educational institutionsNonprofits, educational institutions, fundraising teams
Employer & Industry UsageFundraising, alumni relations, donor managementFundraising, grant writing, donor engagement
Common Search & ComparisonYesYes

The Advancement Assistant typically supports fundraising and alumni relations with an associate's degree or relevant experience, working mainly in nonprofit or educational settings. The Development Coordinator often has a bachelor's degree and handles broader fundraising activities, including grant writing and donor engagement. Both roles are essential in nonprofit development teams but differ in scope and educational requirements.

What cities are hiring for Advancement Assistant jobs?

Cities with the most Advancement Assistant job openings:

What are the most commonly searched types of Advancement jobs?

The most popular types of Advancement jobs are:

What states have the most Advancement Assistant jobs?

States with the most job openings for Advancement Assistant jobs include:

Advancement Assistant jobs near you
Infographic showing various Advancement Assistant job openings in the United States as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 77% Physical, 1% Hybrid, and 22% Remote job distribution.

Advancement Assistant

HVAF

Indianapolis, IN

$40K - $46K/yr

Full-time

Re-posted 13 days ago

Job description

Company Description

HVAF of Indiana, Inc. provides housing, employment, and basic needs assistance to veterans and families facing homelessness in Central Indiana.  Located in Indianapolis, HVAF serves approximately 1300 families annually and maintains 15 properties.

Job Description

Job Summary
The Advancement Assistant provides administrative assistance to the Advancement department to help meet annual fundraising goals including managing the donor/volunteer database. This position will work closely with the Vice President of Advancement and Finance Team to ensure donations are processed and tracked, and that donors are quickly acknowledged. The ideal candidate will be detail oriented, possess excellent communication skills, have an interest in philanthropy, and be an enthusiastic team-player.
Principal Duties and Responsibilities
Responsible for managing HVAF's donor database (such as Bloomerang)
Promptly and accurately enter monetary donations, in-kind donations, and volunteer hours into donor database and prepare weekly bank deposits
Follow and manage the Advancement Team's stewardship plan ensuring donors and volunteers promptly receive acknowledgements and ongoing communications from the organization
Work with Finance Team to accurately complete accounting reconciliation while maintaining accurate records per compliance and auditing requirements
Provide weekly, monthly and as needed reports to Vice President of Advancement
Assist with the scheduling and managing of volunteers
Provide event logistics assistance to the Vice President of Advancement for annual event - Operation Alpha - and any other special events throughout the year
Manage event planning software for special events (such as OneCause)
Oversee monthly giving club ensuring monthly donors receive their benefits throughout the year
Prepare mailing lists and materials for fundraising campaigns

Qualifications

Education/Experience/Skills Required
Bachelor's degree in relevant field
Must have a valid Indiana driver's license and be eligible for HVAF's auto insurance at all times during employment
Must be able to complete a background screening with an acceptable outcome
Ability to lift, move, and organize items up to 45 pounds
Experience with donor management databases (such as Bloomerang or DonorPerfect) required
Demonstrated strong computer skills, including proficiency in Microsoft Outlook, Word and Excel and have the ability to learn new software quickly
Highly organized with strong attention to detail
Demonstrated strong time management skills and ability to multi-task and prioritize according to urgency and deadlines and goals.
Ability to effectively collaborate and communicate with donors, volunteers, team members, other departments within the organization including members of HVAF's board of directors, and senior level staff
Demonstrated experience in telephonic customer service transactions and problem-solving skills

Additional Information

The above statements are intended to describe the general nature and level of work required of this position.  This is not an all-inclusive list of all responsibilities, duties and skills required.  Other duties may be assigned as necessary to complete the overall objectives of the HVAF of Indiana, Inc.'s mission.

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