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Admissions Operations Manager Jobs in California

NewSchool

Admission Operation Specialist

San Diego, CA · On-site

$25/hr

Experience in higher education administration, registrar services, admissions operations, records management, compliance, customer service, or administrative support. * Experience using Student ...

NewSchool

Admission Operation Specialist

San Diego, CA · On-site

$25/hr

Experience in higher education administration, registrar services, admissions operations, records management, compliance, customer service, or administrative support. * Experience using Student ...

Caltech

Undergraduate Admissions Specialist

Pasadena, CA · On-site

$20.50 - $28/hr

Work with Operations Team to ensure data integrity across Slate databases, admissions systems, and university databases. * Contribute to the growth and modification of the Slate CRM platform by ...

Notre Dame de Namur University

Be Seen First

Executive Director, Admissions & Financial Aid

Belmont, CA · On-site

$150K - $170K/yr

The Executive Director for Admissions and Financial Aid provides strategic leadership and operational oversight for the university's enrollment management functions, including student recruitment ...

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Admissions Operations Manager information

What does an admissions operations manager do?

An Admissions Operations Manager oversees the administrative processes and systems that support student admissions at educational institutions. They manage application workflows, ensure data accuracy, streamline communication between departments, and implement best practices to improve efficiency. Their role often includes supervising admissions staff, analyzing application trends, and ensuring compliance with institutional and regulatory policies. This position is essential for maintaining a smooth and effective admissions process.

How does an admissions operations manager typically collaborate with other departments within an educational institution?

An Admissions Operations Manager frequently works closely with departments such as IT, marketing, student services, and academic programs. Their role involves coordinating application workflows, ensuring accurate data management, and streamlining communication between teams to support prospective student enrollment. This collaboration helps maintain a seamless applicant experience, upholds compliance standards, and supports institution-wide goals. Strong cross-functional teamwork is essential for addressing operational challenges and implementing process improvements.

What are the key skills and qualifications needed to thrive as an admissions operations manager, and why are they important?

To thrive as an Admissions Operations Manager, you need strong organizational skills, attention to detail, and experience in admissions processes, typically supported by a bachelor’s degree in education, business, or a related field. Familiarity with CRM systems, student information systems, and data reporting tools is commonly required. Excellent communication, leadership, and problem-solving abilities help you collaborate with teams and manage multiple priorities. These competencies are vital for ensuring efficient admissions workflows, data accuracy, and a positive applicant experience.

What is the difference between Admissions Operations Manager vs Admissions Coordinator?

AspectAdmissions Operations ManagerAdmissions Coordinator
Required CredentialsBachelor's degree, experience in operations or administrationHigh school diploma or associate's degree, some experience in admissions
Work EnvironmentOversees admissions processes, manages teams, and implements policiesAssists with application processing, schedules interviews, and communicates with applicants
Employer & Industry UsageUsed in higher education institutions, private schools, and training programsCommonly found in colleges, universities, and educational organizations
Search & Comparison IntentUnderstanding managerial roles in admissionsLooking for entry-level or support roles in admissions

The Admissions Operations Manager focuses on overseeing the entire admissions process, managing staff, and implementing policies. In contrast, the Admissions Coordinator handles day-to-day applicant communication and application processing. Both roles are essential in educational institutions but differ in responsibilities and seniority.

Is admissions an admissions operations manager job?

An admissions operations manager is a role responsible for overseeing the processes and systems related to student admissions, including managing application workflows, coordinating with departments, and ensuring compliance. This position often requires strong organizational skills, familiarity with admissions software, and leadership abilities. It is a specialized management role within educational institutions or organizations involved in student recruitment.

What are the most commonly searched types of Admissions Operations jobs in California?

The most popular types of Admissions Operations jobs in California are:

What are popular job titles related to Admissions Operations Manager jobs in California?

For Admissions Operations Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Admissions Operations Manager jobs in California look for?

The top searched job categories for Admissions Operations Manager jobs in California are:

What cities in California are hiring for Admissions Operations Manager jobs?

Cities in California with the most Admissions Operations Manager job openings:

Admissions Operations Manager jobs near you
Infographic showing various Admissions Operations Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Admission Operation Specialist

NewSchool

San Diego, CA • On-site

$25/hr

Part-time

Re-posted 4 days ago

Job description

Position Title:  Admission Operation Specialist

Department:  Admissions

Report To:  Head of Admissions
Job Type:  Part-Time 

Location:  Onsite Downtown San Diego

Compensation:  $25 per hour


Position Overview

NewSchool of Architecture & Design is seeking a detail-oriented and analytical Admission Operation Specialist to support the administrative and operational functions of the Admissions Office. This role is ideal for individuals who enjoy working with data, records, academic documents, and cross-functional teams.


Rather than a recruitment or sales-focused position, this role focuses on application processing, transcript evaluation, transfer credit administration, admissions compliance, and student records management. The Admission Specialist works closely with faculty, department chairs, deans, and administrative staff to ensure accurate and timely admissions decisions.


Key Responsibilities

  • Review and process admission applications in accordance with institutional policies and requirements.
  • Evaluate academic transcripts and determine course and degree equivalencies.
  • Prepare and maintain Transfer of Credit (TOC) evaluations and records.
  • Enter, update, and audit student information within the Student Information System (Anthology Student) and CRM platforms.
  • Coordinate with faculty, department chairs, and deans regarding portfolio reviews, admissions decisions, advanced placement requests, GPA appeals, and returning student evaluations.
  • Participate in Admissions Review Committee meetings and maintain accurate documentation of decisions.
  • Generate enrollment and admissions reports to support institutional planning and compliance requirements.
  • Maintain electronic student records and ensure data accuracy across multiple systems.
  • Support SEVP compliance activities as a Designated School Official (DSO) and Alternate Responsible Officer (ARO).
  • Assist with process improvement initiatives and operational projects within the Admissions Office.


Qualifications

  • Bachelor's degree required.
  • Strong attention to detail and ability to work accurately with large volumes of records and data.
  • Excellent organizational and time management skills.
  • Ability to analyze academic records and apply institutional policies consistently.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office, databases, and administrative systems.


Preferred Qualifications

  • Experience in higher education administration, registrar services, admissions operations, records management, compliance, customer service, or administrative support.
  • Experience using Student Information Systems (SIS), CRM platforms, or database management tools.
  • Familiarity with transfer credit evaluation, transcript review, or academic records processing.
  • Knowledge of SEVP regulations and international student compliance is a plus.


Why Join Us?

  • Gain hands-on experience in higher education operations and administration.
  • Develop expertise in admissions processing, academic records management, compliance, and institutional systems.
  • Work collaboratively with faculty, academic leadership, and administrative teams.
  • Build highly transferable skills in data management, policy interpretation, operational processes, and higher education administration.


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