ZipRecruiter

Log In

1

Administrators Assistant Jobs in Quebec (NOW HIRING)

Aecon Group Inc.

Project Administrator

Montreal, QC · On-site

Reporting to the Project Director or designate, the Project Administrator plays an essential role ... Track project expenses and maintain logs for review * Assist with invoice tracking and filing ...

next page

Showing results 1-20

All JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Quebec

Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What does an assistant administrator do?

An assistant administrator supports the administrative functions of an organization by handling tasks such as managing schedules, preparing reports, coordinating communication, and maintaining records. They often use office software like Microsoft Office and may assist with project management or customer service tasks to ensure smooth operations.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

What is the role of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.

What job makes $10,000 a month without a degree?

An administrative assistant typically does not earn $10,000 a month without significant experience or specialized skills. High-paying roles in sales, real estate, or entrepreneurship can reach that level without a degree, but they often require strong networking, sales ability, or business acumen rather than formal education. Most jobs with such high income potential usually demand advanced skills, certifications, or entrepreneurial effort.
What are popular job titles related to Administrators Assistant jobs in Quebec? For Administrators Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Quebec look for? The top searched job categories for Administrators Assistant jobs in Quebec are:
What cities in Quebec are hiring for Administrators Assistant jobs? Cities in Quebec with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Legal Assistant - Fixed Term Contract (3 Months)

Legal Assistant - Fixed Term Contract (3 Months)

Squarepoint Capital

Montreal, QC

Other

Posted 22 days ago

Job description

Position Overview:  

The Legal Assistant is responsible for supporting the legal department in the review, coordination,  administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include:

  • Managing the legal invoice system, including onboarding law firms, creating matter IDs, and
    preparing reports.
  • Receive, log, and track invoices from external counsel and legal service providers. Review invoices for completeness, accuracy, and compliance with agreed billing terms, and
    engagement letters.
  • Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting
    information.
  • Route invoices to the appropriate legal and business stakeholders for review and approval.
  • Submit approved invoices to finance/accounts payable in line with internal procedures and
    payment deadlines.
  • Monitor invoice status and follow up on outstanding approvals, rejected invoices, and payment
    queries
  • Act as a point of contact between the legal department, finance/accounts payable, and external
    counsel on billing and invoice matters.
  • Other ad hoc admin tasks to support the Legal team members.

Required Qualifications:

  • Bachelor's degree in law, commerce, data analytics or a related subject.
  • Previous experience as a legal assistant, paralegal, or equivalent.
  • Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
  • Ability to work well with colleagues across multiple regions.
  • Highly organised with the ability to prioritise and manage multiple tasks.
  • Excellent attention to detail.
  • Outstanding communication in English (both written and verbal).

Apply