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Administrators Assistant Jobs in Quebec (NOW HIRING)

Buspas, Inc.

AP Admin Assistant

Montreal, QC · On-site

Accounts Payable Administrative Assistant We are a growing tech company in the heart of Montreal ... Serves as an internal resource to administrators or staff on departmental and company procedures.

Wing Assistant

GTM Associate

Montreal, QC · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

Mcgill

Human Resources Administrator

Montreal, QC · Hybrid

Primary Responsibilities: Assist managers for all operational activities related to HR, from ... Leave Management * Administer all medical leaves for the MNI. * Maintains data to provide to ...

Mcgill

Human Resources Administrator

Montreal, QC · Hybrid

Primary Responsibilities: Assist managers for all operational activities related to HR, from ... Leave Management * Administer all medical leaves for the MNI. * Maintains data to provide to ...

dcbel

Azure Ops Administrator

Montreal, QC · On-site

... assistant to the InfoSec group on their transformation requests. The position will also be ... Azure Administrator (AZ-104) * Microsoft Certified:Endpoint Administrator (MD-102) * Microsoft ...

Amrize

Freight Administrator

Laval, QC

The administrator must maintain a strong working relationship and open communication with carriers, sales t eams, logistics/distribution team and plant operations personnel to assist and support the ...

Nakisa

System Administrator

Montreal, QC · On-site

Administer and maintain Windows and Linux server environments supporting internal services and ... Monitor system performance, availability, and security, and assist in resolving issues proactively.

NOVIPRO

Administrateur z/OS senior

Montreal, QC · On-site

WatsonX Assistant for Z, incluant les flux de travail IA agentiques, Agent Builder et l'integration ... Certificat d'administrateur de securite RACF IBM Certificat professionnel IBM z/OS Mainframe ...

Résidence Jazz Ste-Foy

Nursing assistant

Quebec, QC · On-site

The team of nursing assistants administers the medication and ensures that residents' files are ... Administer medication according to safety principles and the code of ethics Record notes in the ...

Jardins Logidor

Nursing assistant

Quebec, QC · On-site

Every other weekend The nursing assistant team * administers medication * keeps residents' files up ... Administer medication according to safety principles and the code of ethics Notify the nurse and ...

Jardins du Couvent (Les)

Care assistant

Marieville, QC · On-site

Currently, we are looking for a Care Assistant. The Les Jardins du Couvent residence, located very ... Administer medication according to safety principles and the code of ethics Help and support ...

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All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Quebec

Administrators Assistant information

What does an administration assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth office operations.

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

What is the role of an administration assistant?

An administrative assistant provides support to an organization by handling tasks such as managing correspondence, scheduling appointments, organizing files, and preparing reports. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are some common challenges faced by an Administrator's Assistant and how can they be addressed?

Administrator's Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can make prioritizing work a challenge. Staying organized and using digital tools like calendars and task management apps can help manage competing deadlines. Additionally, clear communication with supervisors and team members is key to addressing shifting priorities and ensuring expectations are met. Being proactive in seeking clarification and support when needed can also help reduce stress and improve workflow.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is important. Excellent communication, multitasking abilities, and a proactive attitude help you stand out in this role. These skills ensure smooth office operations, effective support for team members, and efficient handling of administrative tasks.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What do assistant administrators do?

Assistant administrators support the main administrator by handling tasks such as managing schedules, organizing files, preparing reports, and communicating with staff or clients. They often use office software like Microsoft Office and need strong organizational and communication skills to ensure smooth operations.

What does an Administrator's Assistant do?

An Administrator's Assistant supports office operations by performing a variety of administrative and clerical tasks. These responsibilities often include managing schedules, handling correspondence, organizing files, and assisting with data entry or reports. They may also be tasked with answering phones, greeting visitors, and coordinating meetings. Their role is essential for ensuring the office runs smoothly and efficiently.
What are popular job titles related to Administrators Assistant jobs in Quebec? For Administrators Assistant jobs in Quebec, the most frequently searched job titles are:
What job categories do people searching Administrators Assistant jobs in Quebec look for? The top searched job categories for Administrators Assistant jobs in Quebec are:
What cities in Quebec are hiring for Administrators Assistant jobs? Cities in Quebec with the most Administrators Assistant job openings:
Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Quebec as of July 2026, with employment types broken down into 1% Locum Tenens, 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

AP Admin Assistant

Buspas, Inc.

Montreal, QC • On-site

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Title: Accounts Payable Administrative Assistant


We are a growing tech company in the heart of Montreal. You will become part of our dynamic team with room for growth.


Job Summary

  • Compiles and maintains accounts payable records and preforms administrative duties for administrative department.



General Accountabilities

  • Checks all vouchers for payment.
  • Answers vendor inquiries.
  • Analyzes vendor accounts and negotiates extended terms with vendors.
  • Prepares accounts payable entries into accounting system.
  • Maintains all accounts payable files.
  • Assists in monthly closings.
  • Assists with accounts receivable and special projects, as necessary.
  • Serves as an internal resource to administrators or staff on departmental and company procedures.
  • Answers telephones, routes call and takes messages
  • Schedules meetings and appointments for supervisor or department staff.
  • Makes travel arrangements.
  • Orders office supplies as necessary.



Job Qualifications

  • Education: University Degree, preferably in Accounting
  • Experience: 1-2 years of related experience


Skills

  • Excellent written and verbal communication
  • Attention to detail
  • English and French

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