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Administrative Professional Jobs in Puerto Rico (NOW HIRING)

Lifelink Foundation

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

Performs administrative, secretarial and reception duties in support of all general staff, exercising professional discretion with sensitive confidential information. Key Responsibilities: SUMMARY:

LifeLink

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

Performs administrative, secretarial and reception duties in support of all general staff, exercising professional discretion with sensitive confidential information. Key Responsibilities: SUMMARY:

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15.75 - $21.25/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... Ability to handle highly sensitive and confidential information with discretion, professionalism ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15 - $20/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... Ability to handle highly sensitive and confidential information with discretion, professionalism ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15.75 - $21.25/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... Ability to handle highly sensitive and confidential information with discretion, professionalism ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15.75 - $21.25/hr

Admin Assistant - S4 (Admin Assistant IV) Responsible for performing administrative and clerical ... Ability to handle highly sensitive and confidential information with discretion, professionalism ...

JLL

Professional, Facilities Management

Anasco, PR · On-site

Develop and implement risk mitigation strategies including engineering controls, administrative controls, and PPE requirements * Conducts ergonomic assessments and recommends workplace modifications ...

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Administrative Professional information

What is an administrative professional?

Administrative professionals are individuals who provide essential support to organizations by handling a range of clerical and organizational tasks. Their responsibilities often include managing schedules, organizing files, coordinating meetings, handling correspondence, and supporting office operations. They play a crucial role in ensuring the smooth and efficient functioning of a workplace. Administrative professionals may work in various industries and often serve as the backbone of an office, facilitating communication and workflow between teams and management.

What are the duties of an administrative professional?

An administrative professional performs a range of clerical and administrative duties in an office. Your responsibilities are to answer phone calls, schedule meetings and appointments, coordinate travel arrangements, sort the mail, manage the office calendar, and assist with any additional support duties. Some administrative professionals may work for a specific person in the office, but you may be responsible for the administrative needs of the entire office. More senior administrative professionals often train and supervise new or junior administrative assistants.

What are some common challenges administrative professionals face when managing multiple priorities, and how can they effectively address them?

Administrative Professionals often juggle various tasks such as scheduling, correspondence, and document management, which can make prioritization challenging—especially during peak periods. To manage competing deadlines, it's helpful to use digital tools for tracking tasks and setting reminders, and to communicate proactively with supervisors about shifting priorities. Developing strong organizational habits and remaining adaptable will allow you to handle urgent requests without sacrificing accuracy or efficiency. Collaborating closely with colleagues and being clear about your workload can also help prevent misunderstandings and ensure tasks are completed on time.

What are the key skills and qualifications needed to thrive as an administrative professional, and why are they important?

To thrive as an Administrative Professional, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes document management platforms is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in managing daily operations and supporting teams. These skills ensure efficient workflow, effective communication, and smooth functioning of business environments.

What is the difference between Administrative Professional vs Administrative Assistant?

AspectAdministrative ProfessionalAdministrative Assistant
CredentialsTypically requires high school diploma or equivalent; some roles may prefer certifications like Microsoft Office SpecialistUsually requires high school diploma; basic computer skills often sufficient
Work EnvironmentOffice settings across various industries, handling multiple administrative tasksOffice environments, supporting specific departments or executives
Job ResponsibilitiesBroad administrative duties, including scheduling, correspondence, and office managementPrimarily clerical tasks, such as data entry, filing, and answering phones

Administrative Professionals and Administrative Assistants both work in office settings, but Administrative Professionals often have broader responsibilities and may require additional skills or certifications. Administrative Assistants typically focus on clerical support. The roles are closely related, with overlapping duties, but Administrative Professionals usually handle more complex tasks and organizational duties.

What jobs are considered administrative professionals?

Administrative professionals include roles such as administrative assistants, executive assistants, office managers, receptionists, and clerks. These jobs typically involve tasks like scheduling, correspondence, record-keeping, and using office software. They often require strong organizational skills and proficiency with tools like Microsoft Office or Google Workspace.
More about Administrative Professional jobs

What are the most commonly searched types of Administrative jobs in Puerto Rico?

The most popular types of Administrative jobs in Puerto Rico are:

What job categories do people searching Administrative Professional jobs in Puerto Rico look for?

The top searched job categories for Administrative Professional jobs in Puerto Rico are:

Administrative Professional jobs near you
Infographic showing various Administrative Professional job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 20% Part Time, 2% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Field Unit Local Hiring Authority (FUL) - Administrative Support Assistant (OA)

US Department of the Interior

San Juan, PR • On-site

$45K/yr

Full-time, Part-time

Posted 8 days ago

Key responsibilities

  • Provide administrative assistance related to financial, procurement, property, and human resources processes.

  • Assist with human resources tasks such as tracking personnel actions, maintaining files, and coordinating orientation for new employees.

  • Prepare reports, memoranda, and work schedules as part of administrative support duties.

U.S. Department Of The Interior rating

7.8

Company rating: 7.8 out of 10

Based on 14 frontline employees who took The Breakroom Quiz

416th of 855 rated public administrative organizations

Job description

You will serve as an Administrative Support Assistant (OA) at San Juan National Historic Site.

Qualifications:

All qualifications must be met by the closing date of this announcement, 09/09/2026, unless otherwise stated in this vacancy announcement. All candidates must also meet Time-in-Grade requirements.

To receive credit for experience, your resume MUST state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and/or part-time hours requirement as the service dates will be reflected.

Selective Factor: This position requires a special qualification that has been determined to be essential to perform the duties and will be used as a screen out element. If you do not provide evidence that you possess the following selective factor(s) will be rated not qualified: Type at least 40 words per minute.
You must indicate your ability by submitting documentation from a completed typing test or indicating the ability in your resume.

Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications:
To qualify for this position at the GS-06 grade level:

  • Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-05 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: Providing administrative assistance to complete financial, procurement, property, human resources, and/or other administrative forms; providing human resources assistance such as tracking personnel actions, maintaining files, and/or coordinating orientation for new employees; composing files such as reports, memoranda, and/or work schedules. You must include hours per week worked on your resume.

To qualify for this position at the GS-07 grade level:

  • Specialized Experience Requirement: you must possess at least one full year of specialized experience equivalent to the GS-06 level in the Federal service (obtained in either the public or private sectors). Specialized experience is defined as demonstrated experience: Providing administrative oversight of processes such as processing financial, procurement, property, human resources, and/or other administrative forms; providing human resources assistance such as preparing personnel actions, reviewing time and attendance reports for accuracy, maintaining files, and/or coordinating orientation for new employees; composing files such as reports, memoranda, and/or work schedules. You must include hours per week worked on your resume.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Education:

This position does not allow substituting education for experience.

Employment Type: OTHER

What U.S. Department Of The Interior employees say

Pay

Hours and flexibility

Workplace

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