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Full Time Administrative Jobs in Puerto Rico (NOW HIRING)

Insight Communications

PR · On-site

$14.50 - $19.75/hr

... Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for ...

STI

Administrative Support

San Juan, PR · On-site

Administrative Support (Hybrid) This is an exciting hybrid, full-time opportunity to join a fast-paced, engaging team environment with a global technology company. We take an innovative and ...

Biosimilar Sciences PR LLC

PR · On-site

  • Medical

  • Dental

  • Vision

This position is full-time and on-site. Job Overview The Executive Administrative Assistant is responsible for managing the CEO's administrative and organizational activities during a maternity leave ...

Para la Naturaleza

PR · On-site

Lares, Puerto Rico Employment Type: Full-Time | Regular Position Para la Naturaleza is a leading ... Process invoices, manage vendors, and oversee administrative and financial workflows of the Unit ...

Hibbett Sports

PR · On-site

$10.35/hr

Store Manager SUMMARY The Manager in Training is responsible for assisting the Store Manager regarding overall operations and administrative duties. The Manager in Training is knowledgeable in each ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$15.15/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$15.15/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.63/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$12.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

Hibbett Sports

PR · On-site

$16.65/hr

Store Manager SUMMARY The Assistant Manager is responsible for assisting and consulting the Store Manager and regarding overall operations and administrative duties, including determining the methods ...

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Full Time Administrative information

What is a full time administrative job?

Full time administrative jobs involve supporting the daily operations of an organization by performing tasks such as managing schedules, organizing files, handling correspondence, and assisting with office management. Individuals in these roles may be called administrative assistants, office administrators, or executive assistants, depending on the level of responsibility. These positions typically require strong organizational, communication, and computer skills. Full time administrative employees usually work standard business hours and are essential for keeping offices running smoothly.

What are the key skills and qualifications needed to thrive as a full time administrative assistant?

To excel as a Full Time Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office management, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and sometimes document management systems is typically required. Outstanding communication, multitasking, and problem-solving abilities help you stand out in this role. These competencies ensure efficient office operations, effective support for teams, and smooth handling of daily administrative tasks.

What are some common challenges faced by full time administrative professionals, and how can they be managed effectively?

Full-time administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling communications, which can lead to a fast-paced and sometimes stressful work environment. Effective time management and strong organizational skills are key to staying on top of competing priorities. Utilizing digital tools for scheduling, task management, and communication can help streamline workflows. Additionally, clear communication with team members and supervisors ensures that expectations are understood and support is available when needed.

What is the difference between Full Time Administrative vs Full Time Office Assistant?

AspectFull Time AdministrativeFull Time Office Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsOffice environments, support roles
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar industries, often entry-level
Common Search & ComparisonAdministrative tasks, clerical dutiesSupport tasks, clerical work

Full Time Administrative roles typically involve a broader range of administrative responsibilities, including managing schedules, correspondence, and office operations. Full Time Office Assistant positions often focus on supporting daily office functions, performing clerical tasks, and assisting staff. While both roles require similar credentials and work environments, Administrative roles usually entail more complex duties and decision-making responsibilities.

What are different types of full time administrative jobs?

Full-time administrative jobs include roles such as administrative assistants, executive assistants, office managers, receptionists, and data entry clerks. These positions typically require strong organizational skills, proficiency with office software, and may involve tasks like scheduling, correspondence, and record keeping.

What are the most commonly searched types of Administrative jobs in Puerto Rico?

The most popular types of Administrative jobs in Puerto Rico are:

Full Time Administrative jobs near you
Infographic showing various Full Time Administrative job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Administrative Assistant

Insight Communications

PR • On-site

$14.50 - $19.75/hr

Full-time

Re-posted yesterday

Job description

Job Description

Department

Administration

Location

342 San Luis St., Suite 304, San Juan, PR 00920

Position

Administrative Assistant

Reports to

María Miranda De Jesús

Title

HR & Finance Director

Position type:

Full time

Part time

Contract

In house

Shift hours: 40 weekly

Operating: Monday to Friday: 8:00 am to 5:00 pm

Extent

No extent

General purpose

The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes.

RESPONSIBILITIES AND COMPETENCES

- Collaborates with the coordination and planning of internal and external meetings

* Logistics to organize meeting place, food services, equipment, etc.

- Manage confidential files and documents

- Coordination and administration of trips, flight reservations and lodging

- Maintenance of company contacts database

- Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required

- Channel phone box, answer and transfer calls

- Manage conference availability and use

- Write and distribute emails, correspondence notes, letters, faxes and forms

- Distribute received correspondence

- Realization of virtual calendars of meetings and reminder events

- Coordinate the internal and external messaging of the company

- Attend visits

- Supervise Maintenance personnel and fulfillment of tasks

- Creation and drafting of documents

- Any other task designated by your supervisor or immediate manager, not limited to the aforementioned

WORK EXPERIENCE REQUIREMENTS

- Minimum of 1 to 2 years of experience in Reception or Administrative Assistant

- Knowledge of office management systems and procedures

- Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others

- Time management, punctuality, and sense of urgency

- Analytical, methodical, and numerical ability

- Highly attentive to detail, organized, honest, ethical and responsible

- Mastery of Microsoft Office programs

- Trained to work under pressure and able to respond to high volume of work

- Ability to work in a team

- Good verbal and written communication, interpersonal and problem solving

- Experience in planning, coordinating and managing activities

- Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines

- Ability to reserve confidentiality regarding business and company affairs

- Attention to detail and ability to solve problems

- Results oriented

- Possess high professionalism and ability to deal with clients and colleagues

Academic requirements

- University studies in Business Administration

DEMANDS

- I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions

- Number of people directly supervised 2 maintenance people

- Exposed to use of computerized equipment at all times to perform its functions

- Vision, speaking and listening are required to perform their functions and capable of being understood

- Be available to work overtime in cases of operational need that may be required

- Travel requirement if necessary, to the Dominican Republic facilities

APPROVED by

Maria Miranda De Jesús

Title

HR & Finance Director

Employee sing

Date


Affirmative Action Plan Statement / Equal Employment Opportunity

Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training.


Insight Communications, Corp.

342 San Luis St., Suite 304, San Juan, PR 00920

Tels. 787-625-1930, 787-625-1927, 787-625-1929 Fax. 787-625-1928


Monday to Friday from 8:00 am to 5:00 pm
40 hours weekly 80 hours biweekly