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Administrative Operations Manager Jobs in Vermont

XPO

Supervisor, Freight Operations

Westminster, VT · On-site

$56K - $70K/yr

Ensure production goals are met by managing tonnage, payroll and other administrative functions * Plan hourly employee schedules to meet daily operations goals and lower costs * Enforce all company ...

XPO

Supervisor, Freight Operations

Westminster, VT · On-site

$56K - $70K/yr

Ensure production goals are met by managing tonnage, payroll and other administrative functions * Plan hourly employee schedules to meet daily operations goals and lower costs * Enforce all company ...

Weekender Hotels

Operations Supervisor

Manchester, VT · On-site

$60 - $80/hr

Monitor daily operations across all hotel departments to ensure smooth service delivery and ... the General Manager with administrative tasks and projects as needed * Perform other duties as ...

Weekender Hotels

Operations Supervisor

Manchester, VT · On-site

$22 - $28/hr

Our Operations Supervisor is responsible for supporting the General Manager in overseeing all ... the General Manager with administrative tasks and projects as needed * Perform other duties as ...

Commonwealth Sciences

RN - Infusion

Saint Johnsbury, VT · On-site

$2.7K/wk

Coordinate clinical and administrative operations * Manage scheduling, prior authorizations, and clinical order reviews, while maintaining effective communication with providers, payers, and care ...

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Showing results 21-40

All JobsAdministrative Operations JobsAdministrative Operations Manager JobsAdministrative Operations Manager Jobs in Vermont

Administrative Operations Manager information

See Vermont salary details

$32.4K

$85.5K

$146.2K

How much do administrative operations manager jobs pay per year?

As of Sep 7, 2026, the average yearly pay for administrative operations manager in Vermont is $85,525.00, according to ZipRecruiter salary data. Most workers in this role earn between $59,500.00 and $104,200.00 per year, depending on experience, location, and employer.

What is an administrative operations manager?

Administrative Operations Managers are professionals responsible for overseeing and coordinating the administrative functions of an organization. They ensure that office operations run smoothly by managing staff, developing policies, and optimizing processes. Their duties often include budgeting, resource allocation, workflow management, and ensuring compliance with company policies. Administrative Operations Managers play a key role in supporting organizational efficiency and achieving business goals.

How does an administrative operations manager typically collaborate with other departments to optimize organizational efficiency?

Administrative Operations Managers often serve as a central point of coordination between departments such as HR, finance, and IT. They facilitate communication by organizing interdepartmental meetings, streamlining processes, and ensuring that resources are allocated efficiently. This role requires strong interpersonal skills to understand each department's unique needs and to implement solutions that support overall organizational goals. Successful collaboration helps reduce bottlenecks and enhances workflow across the company.

What are the key skills and qualifications needed to thrive as an administrative operations manager, and why are they important?

To thrive as an Administrative Operations Manager, you need strong organizational, leadership, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software, project management tools, and enterprise resource planning (ERP) systems is typically required. Excellent communication, adaptability, and attention to detail are standout soft skills for this position. These skills ensure efficient workflow, effective team coordination, and the smooth execution of daily operations within an organization.

What is the difference between Administrative Operations Manager vs Office Manager?

AspectAdministrative Operations ManagerOffice Manager
ResponsibilitiesOversees administrative functions, streamlines operations, manages policiesManages daily office activities, supervises administrative staff, handles logistics
Required CredentialsBachelor's degree, experience in administration, strong organizational skillsBachelor's degree or equivalent, administrative experience, communication skills
Work EnvironmentCorporate offices, multiple departments, strategic focusOffice settings, direct staff supervision, operational support

The Administrative Operations Manager focuses on optimizing administrative processes and strategic oversight, while the Office Manager handles daily office operations and staff management. Both roles require similar credentials but differ in scope and strategic involvement.

Is an administrative operations manager a high paying job?

Administrative Operations Managers typically earn salaries that are above average for administrative roles, with compensation varying based on industry, experience, and location. They often require strong organizational, leadership, and technical skills, and may include benefits such as bonuses or performance incentives, contributing to higher overall pay.

What job categories do people searching Administrative Operations Manager jobs in Vermont look for?

The top searched job categories for Administrative Operations Manager jobs in Vermont are:

What cities in Vermont are hiring for Administrative Operations Manager jobs?

Cities in Vermont with the most Administrative Operations Manager job openings:

Administrative Operations Manager jobs near you
Infographic showing various Administrative Operations Manager job openings in Vermont as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $85,525 per year, or $41.1 per hour.

Executive Operations Coordinator

Vermont State Colleges System

Winooski, VT • On-site

$27.25 - $37/hr

Full-time

Posted 14 days ago

Job description

EXECUTIVE OPERATIONS COORDINATOR
GRADE: 13
BARGAINING UNIT: NBU
FLSA: EXEMPT
BASIC FUNCTION
Provides executive-level operational, analytical, and administrative support to the Chief Financial and Operating Officer (CFOO) for the Vermont State Colleges System. Serves as the operational hub for the Office of the CFOO by coordinating executive operations, governance activities, financial administration, business processes, research, communications, and strategic initiatives.
The Executive Operations Coordinator represents the Office of the CFOO in interactions with senior leaders, institutional staff, Board members, external partners, and vendors while exercising sound judgment, professionalism, discretion, and exceptional customer service.
ESSENTIAL DUTIES & RESPONSIBILITIES
Executive Operations
  • Coordinates and prioritizes incoming requests to the Office of the CFOO and ensures timely, professional, and responsive follow-up.
  • Anticipates the needs of the CFOO by proactively identifying priorities, preparing materials, tracking action items, and ensuring efficient office operations.
  • Manages the CFOO's calendar, meeting scheduling, travel arrangements, and related logistics.
  • Serves as a primary point of contact for internal and external constituents.
  • Develops and maintains executive dashboards, project trackers, calendars, and other management tools that improve visibility into organizational priorities and deadlines.

Financial & Administrative Operations
  • Coordinates procurement activities, including requisitions, purchase orders, purchasing card reconciliation, vendor communications, invoice processing, and payment follow-up.
  • Assists in monitoring budgets, preparing budget reports, expenditure analyses, financial summaries, and tracking expenditures for compliance with approved budgets and policies.
  • Maintains office records related to contracts, subscriptions, memberships, and recurring expenditures.

Governance & Executive Support
  • Coordinates agenda development, meeting logistics, and preparation and distribution of materials for the Finance & Facilities Committee, Audit Committee, Business Affairs Council, Executive Budget Committee, and other committees assigned to the Office of the CFOO.
  • Tracks committee action items and follow-up activities; prepares meeting summaries, action item logs, and documentation to support timely execution of committee decisions.
  • Assists with preparation of Board presentations and maintains official committee records, meeting archives, and historical documentation.
  • Maintains committee calendars, annual work plans, governance calendars, and recurring Board business schedules.

Business Process Coordination
  • Coordinates recurring annual, quarterly, monthly, and weekly business processes across Finance and Administrative Services.
  • Develops and maintains the Office of the CFOO's master operating calendar, including key institutional reporting, compliance, governance, budgeting, insurance renewals, external audits, legislative budget development, policy reviews, vendor contract renewals, and regulatory deadlines.
  • Coordinates annual operating budget development and the biennial capital budget request process, including legislative submission timelines.
  • Tracks milestones, monitors progress, proactively reminds responsible parties of upcoming deliverables, and coordinates cross-functional efforts to ensure timely completion of recurring institutional processes.

Policy & Process Management
  • Coordinates the development, review, approval, publication, and periodic revision of Finance and Administrative Services policies and procedures.
  • Maintains official policy and procedure documentation, version control, and review schedules while facilitating cross-functional review.
  • Assists in documenting and improving business processes across Finance and Administrative Services.
  • Identifies opportunities to improve administrative and business processes through standardization, automation, technology, and continuous improvement initiatives.

Research, Analysis & Communications
  • Conducts research using institutional, governmental, and publicly available information sources; performs benchmarking, policy research, and other special projects.
  • Collects, analyzes, and summarizes quantitative and qualitative information to support information to support executive decision making.
  • Performs routine quantitative and qualitative analyses, develops executive summaries, dashboards, and decision-support materials using spreadsheets and other analytical tools.
  • Develops executive-quality presentations, briefing materials, reports, correspondence, and visual communications that effectively convey complex information to executive leadership, Board committees, and external audiences.
  • Maintains the Finance and Administrative Services website to ensure information remains accurate, current, and accessible.
  • Coordinates updates to forms, policies, committee information, organizational charts, and departmental resources.
  • Assists in developing communications for internal and external audiences.
  • Utilizes AI-enabled productivity tools appropriately to improve efficiency while maintaining appropriate review and quality standards.

Project Coordination
  • Coordinates strategic initiatives and special projects on behalf of the CFOO.
  • Tracks project milestones and deliverables.
  • Facilitates communication among participating departments.
  • Maintains project documentation and status reports.

Office Representation
  • Represents the Office of the CFOO in a professional, responsive, and service-oriented manner.
  • Builds positive working relationships across Vermont State Colleges System.
  • Exercises diplomacy, discretion, and sound judgment when interacting with employees, leadership, Board members, vendors, and external constituents.
  • Handles confidential and sensitive information with the highest level of professionalism.

SUPERVISION RECEIVED
Works under the general direction of the Chief Financial and Operating Officer with considerable independence in managing assigned responsibilities and determining priorities.
SUPERVISORY RESPONSIBILITY
May coordinate work activities of temporary employees, interns, or student workers assigned to projects.
MINIMUM QUALIFICATIONS
  • Bachelor's degree in business administration, public administration, higher education administration, communications, or a related field.
  • Five or more years of progressively responsible experience in executive support, business operations, project coordination, or administrative management, including experience supporting senior leadership.
  • Experience supporting senior leadership.
  • Demonstrated proficiency with Microsoft Office Suite.
PREFERRED QUALIFICATIONS
  • Experience in higher education.
  • Experience supporting finance, operations, or executive leadership.
  • Experience preparing Board materials.
  • Experience supporting governing boards, executive committees, or senior leadership teams.
  • Experience using Power BI, Excel, or similar analytical tools.
  • Experience with Workday or comparable enterprise systems.
  • Experience utilizing AI productivity tools.

KNOWLEDGE, SKILLS, & ABILITIES
Knowledge
  • Executive office operations
  • Project coordination and business process management
  • Governance and Board support
  • Principles of project management and continuous process improvement

Skills
  • Outstanding organizational and time management skills
  • Executive calendar and meeting management
  • PowerPoint presentation development
  • Excel and spreadsheet analysis
  • Professional writing
  • Internet research

Abilities
  • Work independently.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Prioritize competing demands.
  • Learn and utilize new technology quickly.
  • Produce accurate work under tight deadlines.
  • Interact effectively with individuals at all organizational levels.
  • Think proactively rather than reactively.
PHYSICAL REQUIREMENTS:
  • Ability to perform the essential functions of the position in a typical office environment.
  • Ability to remain stationary for extended periods while working at a computer and attending meetings.
  • Ability to communicate effectively in person, by telephone, and through virtual meeting platforms.
  • Ability to occasionally move or transport office materials weighing up to 20 pounds.
  • Ability to travel to Vermont State Colleges System campuses and other locations as required.
WORKING CONDITIONS:
  • Work is performed primarily in an office or remote office environment with frequent use of computers and standard office technology.
  • Position requires the ability to manage multiple priorities, meet deadlines, and respond to changing organizational needs.
  • Occasional evening or early morning meetings may be required to support Board, committee, executive leadership, or campus activities.
  • Position requires a high degree of professionalism, confidentiality, discretion, and independent judgment.

LOCATION:
This hybrid position may be based on any Vermont State Colleges System campus. Regular travel to System Office locations, campuses, Board meetings, committee meetings, and other Vermont State Colleges System facilities is required to support the responsibilities of the position.
Scheduled Hours Weekly:
40
Budgeted Wage for this Position:
The recruitment salary range for this position is $63,000-$70,000.
Exempt Status:
Exempt
Grade:
G13
Job Posting Responsibilities:
Unit Determination:
Non Bargaining - Administrators

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