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Administrative Operations Associate Jobs (NOW HIRING)

Visterra

Operations Associate & Receptionist

Waltham, MA · On-site

$30 - $36/hr

Operations Associate & Receptionist The Operations Associate & Receptionist is responsible for ... Provide administrative and executive assistant support to select senior leaders. * Assist with ...

Talarico for Texas

Operations Associate

Austin, TX · On-site

$5.0K/mo

The Operations Associate will provide general operational and administrative support across campaign headquarters, helping maintain office logistics, supplies, and systems while stepping in wherever ...

Talarico for Texas

Operations Associate

Austin, TX

$5.0K/mo

The Operations Associate will provide general operational and administrative support across campaign headquarters, helping maintain office logistics, supplies, and systems while stepping in wherever ...

Talarico for Texas

Operations Associate

Austin, TX · On-site

$5.0K/mo

The Operations Associate will provide general operational and administrative support across campaign headquarters, helping maintain office logistics, supplies, and systems while stepping in wherever ...

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How much do administrative operations associate jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for administrative operations associate in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

Is an administrative operations associate a good job?

An administrative operations associate role involves managing office functions, coordinating workflows, and supporting organizational efficiency. It typically requires strong organizational skills, proficiency with office software, and the ability to handle multiple tasks, making it a stable position with opportunities for career growth in administrative and operational fields.

What is the role of an administrative operations associate?

An administrative operations associate is responsible for supporting daily business functions, managing office procedures, coordinating communication, and ensuring efficient workflow. They often handle tasks such as data entry, scheduling, and process improvement, using tools like Microsoft Office or other management software.
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Manager, Administrative Operations (A)

The University of Miami

Coral Gables, FL • On-site

Full-time

Posted 13 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

260th of 617 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Administrative Operations Manager assists the Associate Vice President & Chief Investment Officer and Treasurer and the Deputy Chief Investment Officer & Assistant Treasurer in all aspects of departments' scope of work including tracking issues and deadlines, providing quality control over all correspondence and reports issued by the department, processing transactions and manage communication with banking partners. In addition, the Administrative Operations Manager is knowledgeable about all related policies and procedures and makes sure that appropriate reporting is maintained, and proper procedures are followed. Establish and maintain strong working relationships with all levels of constituents both internal and external to the University of Miami which requires a high level of diplomacy, discretions, and confidentiality
The Administrative Operations Manager assists in the preparation of new operating procedures as required, updates existing procedures, and trains departmental personnel in the required execution of university operational procedures.
In addition, the Administrative Operations Manager is responsible for the daily operations of Investments & Treasury which include:
  • Make travel arrangements, prepare itineraries, compile travel documents and maintain all travel records to reconcile Travel card and process reimbursements for the senior leadership and/or subordinates.
  • Lead the broad scope of executive support-related activities and/or special projects for top-level leadership and the functional area(s) to facilitate the efficient operations of the office and function.
  • Manage and maintain the senior leadership schedule including but not limited to calendaring large & complex meetings with external and internal stakeholders, tracking meeting requests and commitments, communicating efficiently with meeting participants and support staff
  • Serve as the main point of contact for the senior leadership's office, handle a wide variety of complex, sensitive, and highly visible issues, which are often confidential in nature
  • Serve as Workday liaison for various areas in Investments & Treasury
  • Reconciles and process monthly PCard statements through Workday.
  • Oversee and process, purchase orders balances, outstanding invoices, check requisitions, P-Card purchases and interdepartmental requisitions.
  • Deposits checks on a timely manner
  • Maintains electronic filing system of business documentation, records, and reports.
  • Manage and recommend actions to be taken on office expenditures such as equipment, office stationery, and office supplies.
  • Responsible for all event planning coordination, execution; planning, logistics, and coordinating content. Including providing technical assistance.
  • Responsible for "new employee orientation" at the department level and coordinates with HR on the onboarding of all Investments & Treasury employees.
  • Responsible for the Computer Lifecycle management Program for the department. The CLMP provides a service to replace the primary assets of eligible employees and those assets found in general-purpose labs that are older than 4 years of age.
  • Work on specific projects as assigned; some require attending training classes either in person or online.
  • Manages access control for Investments & Treasury staff.
  • Updates and maintains content on the Investments and Treasury website to ensure information remains accurate and current

CORE QUALIFICATIONS
Education:
High School Diploma or equivalent/relevant experience, certification or license
Certification and Licensing:
Refer to department description for applicable certification requirements
Experience:
Minimum 5 years of relevant experience required
Knowledge, Skills and Abilities:
- Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
- Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
- Financial Oversight: Knowledge of financial operations and management.
- Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
- Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.
The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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