ZipRecruiter

Log In

1

Administrative Operations Associate Jobs in Illinois

Brave Space Alliance

Operations Associate

Chicago, IL · On-site

$55K - $62K/yr

This can include managing inventory, administrative tasks, and other operational tasks across different departments. The Operations Associate under the supervision of the Chief Executive Officer ...

New

Intersect Illinois

Operations Associate

Chicago, IL · On-site

OPERATIONS ASSOCIATE Intersect Illinois is the only statewide economic development organization ... Operations and Administrative Department Intersect Illinois' Operations Team is responsible for ...

University of Chicago Library

$65K - $72K/yr

Job Summary The Operations Associate is an integral member of the Rockefeller Chapel administrative staff, responsible for the operations and physical facilities of Rockefeller and Bond Chapels, and ...

next page

Showing results 1-20

All JobsAdministrative Operations Associate JobsAdministrative Operations Associate Jobs in Illinois

Administrative Operations Associate information

Is an administrative operations associate a good job?

An administrative operations associate role involves managing office functions, coordinating workflows, and supporting organizational efficiency. It typically requires strong organizational skills, proficiency with office software, and the ability to handle multiple tasks, making it a stable position with opportunities for career growth in administrative and operational fields.

What is the role of an administrative operations associate?

An administrative operations associate is responsible for supporting daily business functions, managing office procedures, coordinating communication, and ensuring efficient workflow. They often handle tasks such as data entry, scheduling, and process improvement, using tools like Microsoft Office or other management software.

What are the most commonly searched types of Administrative Operations jobs in Illinois?

The most popular types of Administrative Operations jobs in Illinois are:

What cities in Illinois are hiring for Administrative Operations Associate jobs?

Cities in Illinois with the most Administrative Operations Associate job openings:

Administrative Operations Associate jobs near you

Operations Associate

Northwestern Mutual - Greater Chicago

Vernon Hills, IL

Full-time

Re-posted 17 days ago

Job description

Job Title: Operations Associate – Wealth Management

Company: Integrative Wealth Advisors, Northwestern Mutual

Location: Vernon Hills, IL

Employment Type: Full Time

Position Overview: The Operations Associate plays a critical role in supporting the day-to-day administrative and operational functions of a fast-paced wealth management team. This individual ensures a seamless client experience by managing account paperwork, processing transactions, and maintaining accurate records. The ideal candidate is detail-oriented, organized, and thrives in a structured, process-driven environment.

Key Responsibilities:

  • Prepare, review, and submit new account paperwork, ensuring accuracy and completeness
  • Facilitate account openings across investment and insurance platforms  
  • Process client transactions including transfers, rollovers, distributions, and beneficiary updates  
  • Monitor and track the status of account applications and transfers, following up as needed  
  • Maintain organized and compliant client records and documentation  
  • Coordinate with custodians, internal departments, and external partners to resolve operational issues  
  • Ensure all activities comply with firm policies, regulatory requirements, and industry standards  
  • Assist advisors and team members with administrative and operational tasks  
  • Identify opportunities to improve processes and enhance efficiency

Qualifications:  

  • Bachelor’s degree preferred (Finance, Business, or related field a plus) 
  • 1–3 years of experience in financial services, operations, or administrative support preferred 
  • Strong attention to detail and accuracy  
  • Excellent organizational and time-management skills  
  • Ability to handle multiple tasks and prioritize effectively in a deadline-driven environment  
  • Strong communication and problem-solving skills  
  • Proficiency in Microsoft O