Administrative Manager Jobs in Baton Rouge, LA (NOW HIRING)

About this Job Section 55 - Asst Sec Operation 55/13062/APM3/08.25.26-AS At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. About This Position: This position plays an important role in keeping the District's business operations running smoothly and efficiently

As a key administrative leader supporting Traffic Operations and the Central Repair Shop, you will oversee the financial, purchasing, inventory, and payroll functions that help keep day-to-day operations on track. You'll work closely with Section leadership and staff, use sound judgment to resolve issues, and ensure administrative processes are accurate, compliant, and well organized. This is a great opportunity for someone who enjoys working with people, managing details, and making sure the behind-the-scenes business functions are working as they should.

While in an official capacity, DOTD employees must comply with applicable Louisiana and Civil Services laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx Minimum Qualifications Six years of experience in administrative services; OR Six years of full-time work experience in any field plus three years of experience in administrative services; OR A bachelor's degree plus three years of experience in administrative services; OR An advanced degree plus two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field

The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties: Oversee fiscal and budget operations by monitoring expenditures, reconciling accounts, reviewing financial documents, analyzing budget trends, and assisting Section leadership with budget planning and requests.

Supervise procurement and inventory operations by overseeing purchasing activities, warehouse operations, material distribution, inventory controls, and annual physical inventories while ensuring compliance with DOTD policies and procedures. Manage payroll and administrative processes by supervising payroll activities, reviewing time and attendance records, coordinating corrections with Timekeepers and Managers, and ensuring accurate coding and timely processing of payroll actions. Lead and support administrative staff by providing supervision, training, guidance, and oversight to ensure accurate and compliant business operations while maintaining confidential personnel, training, and performance records.

Position Specific Details: Appointment Type: Probational, Promotional, Job Appointment, or Detail to Special Duty Compensation: This position is a AS-618 which ranges from $25.31 up to $49.66 per hour. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level. How To Apply: No Civil Service test score is required in order to be considered for this vacancy

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete

Contact Information: For further information about this vacancy contact: Kevin Reed Chief Maintenance Engineer 225-379-1916 The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.