Administrative Homeland Security Jobs (NOW HIRING)

POSITION SUMMARY Research and provide data to support the jurisdiction's Homeland Security efforts through systematic planning, evaluation and analysis of program elements in the solution areas of equipment acquisition, training, exercising and planning as identified in the jurisdiction's Homeland Security Assessment and Strategy. Research and provide data through the systematic planning, evaluation and analysis of projects in bio-terrorism, weapons of mass destruction and CBRNE elements. The employee in this classification is required to consider all information, records, reports and data to be confidential and to maintain an impeccable standard of confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Develops procedures for planning, evaluation and analysis of solution area recommendations pertaining to utilization of local resources and related issues. Develop and implement homeland security programs as they align with and support local, state and federal initiatives. Establish, expand or maintain volunteer programs and recruitment effects that support disaster preparedness and/or response.

Develops and implements plans, policies, procedures, and systems for public information and notifying the public of emergency situations. Meets with elected officials and other agency staff to analyze the implications of solution area programs and proposals. Attends meetings and project conferences to discuss operations, proposals and techniques for the resolution of problems and to carry out coordinated programs to fulfill federal and state grant requirements.

Analyzes and evaluates data, prepares reports and makes specific recommendations concerning the development of solution area proposals. Researches and prepares HSGP Investments. Encourages the exchange of information with local, county, regional and metropolitan agencies and private organizations and universities engaged in programs related to homeland security strategy.

Utilizes local Homeland Security Assessment Strategy results and the State Homeland Security Strategy to substantiate recommendations for solution and initiatives. Participates in public meetings and hearings explaining the jurisdictions homeland security proposals. Maintain records and prepare mandatory reports and budget documents related to grant financial responsibilities.

Research CBRNE equipment purchases. Assist project lead to align and justify projects with regional, state and federal guidance Prepare required approval documentation in accordance to grant agreements, templates and guidance for submission to MSP EMHSD. Obtain quotes and/or bids according to SCC Purchasing Polices or Local municipalities purchasing policies.

Provide lifecycle management for all HSGP-funded projects, including: project research and development; development of bid specifications; approval paperwork; reviewing proposals; managing project budgets; placing equipment into inventory and ongoing tracking; project reimbursement paperwork; reporting requirements. Utilize current county-wide and/or department specific software to complete assignments. Ensure compliance of strategic homeland security grant programs with established federal, state and local guidance.

Prepares and monitors budgets for all Homeland Security Grant Program Acts as liaison with local, county departments, state and UASI board involved in the grant process (Fiscal Services and Purchasing) Provide reports as requested by St Clair County Homeland Security Advisory Council and Southeast Michigan UASI Board. Assist with county, state and/or federal audits. Other duties as assigned.

SUPERVISION RECEIVED: Work is performed under the direct supervision of the Director of Emergency Management and Homeland Security. SUPERVISORY RESPONSIBILITIES: N/A EXPERIENCE, SKILLS, EDUCATION: A Bachelor Degree in Business/Public Safety or an Associate Degree with four years of public safety work experience required. One or more years of experience in an emergency management, safety or related function preferred.

Three or more years of progressively responsible experience in an office setting offering a variety of clerical and technical activity. Knowledge of the operations, services and activities of a comprehensive Emergency Management Program Knowledge of emergency response systems operations. Knowledge of principles of community planning and exercising.

Knowledge of grant writing Knowledge of GIS. Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgement and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary. Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.

Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence. ESSENTIAL ABILITIES FOR ALL ST. CLAIR COUNTY JOB CLASSIFICATIONS: Ability to demonstrate predictable, reliable, and timely attendance.

Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking. Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule. Ability to learn from directions, observations, and mistakes; and apply procedures using good judgement.

Ability to use discretion and maintain sensitive and confidential information. Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public. Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.

Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events. Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Proficient skills using Microsoft Office programs including, but not limited to: Word, Excel, Access, and Outlook required. Proficiency may be tested.

CONDITIONS OF EMPLOYMENT: Prior to starting employment, the candidate must complete a satisfactory background check. The background check is understood to encompass all forms of pre-employment screening, including but not limited to: drug screen, physical, criminal background, driving record, sex offender registry, education, training and licensing verification, employment history, credit check, and professional and personal references. Must possess a valid State of Michigan operator license and maintain this license throughout employment in this position.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without accommodations. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: Speak to others to convey information effectively.

Read, interpret and understand procedures, rules, technical information, instructions and manuals. Hear and understand information presented through spoken words and sentences. Specific vision requirement includes close vision, distance vision, color and depth perception.

Use hands to operate a computer, handle materials and operate equipment. Push or pull carts, reach with hands and arms forward, above and below shoulder level. Lift, move or carry objects, equipment and supplies weighing up to 25 pounds.

Sit, bend, stoop, crouch, crawl and kneel in an ergonomically correct manner. Stand and walk, climb stairs. Normal office hours are from 8:00 a.m

through 4:30 p.m. Generally works in a normal office environment. The noise level in the work environment is moderate with many interruptions

Disclaimer: The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: It is the policy of St. Clair County not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, disability that does not prevent performing essential job functions or because he or she is a protected veteran.