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Administrative Associate Jobs in Oak Ridge, TN (NOW HIRING)

Brackfield & Assoc.

Be Seen First

Commercial Real Estate Broker and Admin

Concord Farragut, TN · On-site

$25 - $30/hr

... administrative duties We are looking for someone who is more than an administrative assistant . This person will be an integral part of the day-to-day operation of the company and should be ...

New

Brackfield & Assoc.

Be Seen First

Commercial Real Estate Broker and Admin

Concord Farragut, TN · On-site

$25 - $30/hr

... administrative duties We are looking for someone who is more than an administrative assistant . This person will be an integral part of the day-to-day operation of the company and should be ...

New

Brackfield & Assoc.

Be Seen First

Commercial Real Estate Broker and Admin

Concord Farragut, TN · On-site

$25 - $30/hr

... administrative duties We are looking for someone who is more than an administrative assistant . This person will be an integral part of the day-to-day operation of the company and should be ...

New

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Oak Ridge, TN

Administrative Associate information

See Oak Ridge, TN salary details

$12

$19

$29

How much do administrative associate jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administrative associate in Oak Ridge, TN is $19.40, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.00 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Oak Ridge, TN?

The most popular types of Administrative jobs in Oak Ridge, TN are:

What cities near Oak Ridge, TN are hiring for Administrative Associate jobs?

Cities near Oak Ridge, TN with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 29% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $36,626 per year, or $17.6 per hour.

Administrative Assistant for Graduate School Leadership - Graduate School - UTK

The University of Tennessee

Knoxville, TN • On-site

$40/hr

Full-time

Posted 9 days ago

Job description


The Administrative Specialist provides advanced administrative support to senior leadership, including the Senior Associate Dean of the Graduate School. This position is responsible for managing a complex executive calendar, coordinating meetings, and preparing agendas and meeting documentation as appropriate. The role requires excellent attention to detail, strong customer service skills, and the ability to exercise discretion and sound judgment in a fast-paced academic environment.
Responsibilities
Administrative Support
  • Manage and maintain complex, high-volume calendar for the Senior Associate Dean, ensuring efficient scheduling and prioritization of commitments.
  • Coordinate meetings with internal and external stakeholders, including faculty, staff, students, and campus partners.
  • Resolve scheduling conflicts, anticipate upcoming needs, and proactively adjust calendars in response to shifting priorities.
  • Coordinate logistics for in-person and virtual meetings, including meeting locations, technology, and materials.
  • Prepare, organize, and distribute meeting agendas and supporting materials as appropriate.
  • Attend meetings when requested to record accurate notes, action items, and decisions.
  • Prepare and distribute timely meeting summaries and follow-up documentation.
  • Track action items and support follow-up communication with relevant stakeholders.
  • In consultation with the Manager of the Administrative Operations, support graduate school initiatives by creating reports, spreadsheets, correspondence, and presentations.

Front Office and Customer Service Support
  • Serve as a primary point of contact for individuals and offices interacting with Graduate School leadership.
  • Provide professional, courteous, and responsive customer service consistent with UT values.
  • Handle confidential and sensitive information with discretion and in compliance with university policies.
  • Support general administrative functions and special projects as assigned.

Other duties as assigned
Qualifications
Required Qualifications
  • Education: High school diploma or GED
  • Experience: 2 years of demonstrated experience providing administrative or office support in a professional environment.
  • Knowledge, Skills, Abilities:
    • Excellent attention to detail and strong organizational skills.
    • Strong written and verbal communication skills.
    • Proven customer service skills and ability to work effectively with diverse populations.
    • Proficiency with standard office software and systems, including Microsoft Outlook (calendar management), Word, Excel, and collaboration tools.
    • Ability to manage multiple priorities with accuracy and professionalism.
    • Strong interpersonal skills and a service-oriented approach.
    • Ability to maintain confidentiality and exercise sound judgment.
    • Ability to work collaboratively in a team environment while supporting independent responsibilities.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.
Preferred Qualifications
  • Education: Associate's or bachelor's degree preferred.
  • Experience: Experience supporting senior administrators or executives in a higher education setting.
  • Experience managing complex calendars and coordinating meetings with multiple stakeholders.
  • Knowledge, Skills, Abilities:
    • Ability to prioritize tasks, work independently, and adapt to changing needs.
    • Familiarity with UT systems, policies, or academic administrative processes.

Work Location
  • Location: Knoxville, TN
  • Onsite, Hybrid, or Remote - Onsite

Compensation and Benefits
  • UT market range: 05
  • Anticipated hiring range: $40-43K
  • Find more information on the UT Market Range structure here
  • Find more information on UT Benefits here

Application Instructions
To express interest, please submit an application with the noted below attachments:
  • Resume
  • Cover Letter
  • 3 Professional References

About The College/Department/Division:
The Graduate School at the University of Tennessee Knoxville is a dynamic office that provides a wide range of services to students and academic units from recruitment to graduation. While prospective students are exploring graduate education, we are here to provide insight into the programs available and the process for applying. Once a student has decided to submit an application, we manage the admissions process in coordination with the academic units. During the time a student is enrolled at UTK, the Graduate School monitors student progress and provides support for student success. As students approach graduation, we evaluate records and verify the awarding of all degrees.
Graduate education is one of the components that makes UT a great university. The Graduate School is a full partner in supporting the university's mission, vision, and the values embodied in the Volunteer Spirit.
About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.
Apply today and join the Tennessee Volunteer community!

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