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Virtual Administrative Jobs in Oak Ridge, TN (NOW HIRING)

ORAU

Program Specialist Senior

Oak Ridge, TN · On-site +1

$23.44 - $32.60/hr

Provides on-site and/or virtual administrative and/or task lead assistance for reviews, workshops, and other scientific meetings. * Ensures information entered into PeerNet or other web-based review ...

ORAU

Program Specialist Senior

Oak Ridge, TN · On-site +1

$23.44 - $32.60/hr

Provides on-site and/or virtual administrative and/or task lead assistance for reviews, workshops, and other scientific meetings. * Ensures information entered into PeerNet or other web-based review ...

Zirtual

Remote Virtual Executive Assistant

Knoxville, TN · On-site

$1.5K - $3.8K/mo

... Administrative Support * Prepare documents, presentations, and reports * Handle data entry, file ... Coordinate virtual and in-person meetings or events Operations & Task Management * Support day-to ...

Talkiatry

Remote Therapist - Tennessee

Knoxville, TN · Remote

$70K - $90K/yr

Minimal administrative burden in a fully remote environment * Clear expectations around caseload, documentation, and pace * Our outpatient therapy model is intentionally built for virtual care, not ...

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Virtual Administrative information

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How much do virtual administrative jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for virtual administrative in Oak Ridge, TN is $20.38, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What is a virtual administrative assistant?

Virtual administrative jobs include a variety of clerical positions that allow you to assist an office through one or more online systems. In this role, you may schedule meetings and appointments, process emails, perform data entry, and decide which tasks to assign to other employees. Many aspects of this job vary based on the company employing you. For example, some positions at medical offices focus on scheduling appointments for patients, while administrators at multinational corporations may emphasize calendars and travel arrangements. Most virtual administrative jobs concentrate on supporting one or more employees—typically a manager or executive—and you may use a phone, email, texts, or other communication systems to stay in touch with them.

How do virtual administrative assistants typically communicate and collaborate with remote teams and clients?

Virtual Administrative professionals primarily use digital tools such as email, instant messaging platforms (like Slack or Microsoft Teams), and video conferencing software (such as Zoom or Google Meet) to communicate with teams and clients. They often coordinate schedules, manage tasks, and share documents via cloud-based project management systems and shared drives. Maintaining clear, proactive communication is essential to overcome challenges related to remote work, such as differing time zones and limited face-to-face interaction. Building strong digital communication skills helps virtual admins stay organized, establish trust, and ensure smooth workflow with all stakeholders.

What are the key skills and qualifications needed to thrive as a virtual administrative assistant, and why are they important?

To thrive as a Virtual Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by experience or a relevant administrative qualification. Familiarity with tools such as Microsoft Office Suite, Google Workspace, project management platforms, and virtual communication systems is typical. Excellent written and verbal communication, time management, and self-motivation are standout soft skills in this role. These competencies are vital for efficiently supporting remote teams, ensuring smooth operations, and maintaining productivity without direct supervision.

What is the difference between Virtual Administrative vs Virtual Executive Assistant?

AspectVirtual AdministrativeVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareAdvanced skills, often with experience supporting executives
Work EnvironmentRemote, supporting multiple clients or businessesRemote, supporting high-level executives or C-suite
Employer UsageSmall businesses, entrepreneurs, agenciesCorporations, startups, executive teams
Common Search IntentVirtual Administrative vs Virtual Executive Assistant

While both roles involve remote administrative support, Virtual Administrative professionals typically handle general tasks like data entry and scheduling for various clients. Virtual Executive Assistants focus on high-level support for executives, managing complex calendars and confidential communications. The main difference lies in the scope and level of responsibility, with Virtual Executive Assistants often requiring more experience and specialized skills.

More about Virtual Administrative jobs

What are the most commonly searched types of Administrative jobs in Oak Ridge, TN?

The most popular types of Administrative jobs in Oak Ridge, TN are:

What are popular job titles related to Virtual Administrative jobs in Oak Ridge, TN?

For Virtual Administrative jobs in Oak Ridge, TN, the most frequently searched job titles are:

What job categories do people searching Virtual Administrative jobs in Oak Ridge, TN look for?

The top searched job categories for Virtual Administrative jobs in Oak Ridge, TN are:

What cities near Oak Ridge, TN are hiring for Virtual Administrative jobs?

Cities near Oak Ridge, TN with the most Virtual Administrative job openings:

Virtual Administrative jobs near you
Infographic showing various Virtual Administrative job openings in Oak Ridge, TN as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $42,389 per year, or $20.4 per hour.

Program Specialist Senior

ORAU

Oak Ridge, TN • On-site, Remote

$23.44 - $32.60/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Overview
Appointment Type: Full-Time Regular (FTR)
Location: Oak Ridge, TN
*Salary Range: $23.44 - $32.60
PURPOSE:
The Program Specialist Senior monitors and supports peer review and other scientific meeting activities to ensure project tasks are completed on time, within budget parameters, and meets quality expectations and requirements.
Responsibilities
  • Plans and schedules workflow for each assigned activity. Adapts project management plan (PMP) template for activities establishing sequence and lead time for tasks. Assigns tasks to team members where appropriate. Coordinates and monitors team assignments and activities.
  • Ensures that deadlines and project milestones are met. Monitors project costs and expenditures. Assists with resolving administrative issues. Communicates activity status and needs for support to management.
  • Establishes meeting requirements and other meeting arrangements to ensure completeness and appropriateness. Consults with technology team, event planners and research services, where necessary.
  • Works collaboratively with ORAU support organizations on purchasing and processing travel and honoraria payments. When onsite, ensures hotel meeting and equipment arrangements are within contract specifications.
  • Provides on-site and/or virtual administrative and/or task lead assistance for reviews, workshops, and other scientific meetings.
  • Ensures information entered into PeerNet or other web-based review system is accurate and complete.
  • Maintains knowledge and experience with virtual technologies/tools to include facilitation support as needed.
  • Prepares and reviews correspondence, to include travel letters and letters for manager's signature, to reviewers, sponsors, and others required by the peer and merit review process as directed by project and group managers.
  • Provides virtual event support requiring familiarity with virtual tools (Zoom, Cvent, Novi, etc.). Communicates information, expectations, and schedules for virtual events to customers and attendees, co-hosts, and at times for smaller events.
  • Hosts virtual events including breakouts, managing timers, the use of virtual backgrounds, sharing screen, muting/unmuting attendees, sharing video, and use of waiting room.
  • Prepares project status reports for the project manager, sponsor, and others.
  • Reviews expense reports (ERs) for accuracy and completeness prior to submission to Project Manager for approval.
  • Provides input into performance evaluations for team members as requested.
  • Recommends and implement changes in administrative processes and procedures. Knowledgeable of business/processes; comfortable engaging and providing direct customer support.
  • Contributes to building relationships with customers.
  • Engages with reviewers on a regular basis. Provides proactive customer service and consultation. Assists with resolving issues as needed.

Qualifications
High school diploma and 4-6 years of job-related experience. An equivalent combination of education and experience requiring similar knowledge, skills, abilities, and performing duties as described may be substituted for the minimum requirements.
  • The Program Specialist Senior (PSS) must interact frequently with scientists and engineers across the national scientific community as well as have some contact with program sponsors. The PSS must fully understand applicable Oak Ridge Associated Universities (ORAU) and Oak Ridge Institute for Science Education (ORISE) policies and procedures including procurement, travel, and financial accounting. The PSS must be able to speak and write in a clear, concise fashion and translate procedural and administrative documents into day-to-day operations. The PSS must be able to work with world class research reviewers in a courteous and informative manner.
  • Strong virtual event tool skills are preferred such as the ability to create breakouts and navigate breakouts; ability to manage on screen timers with virtual backgrounds; ability to assist attendees with mute/unmute, screen sharing, camera sharing; ability to bring attendees to and from waiting rooms; and the ability to manage audience by muting, turning off camera, and removing users. The PSS must have general familiarity with Zoom, Cvent, Novi, and PeerNet tools.
  • Must have strong communication skills as virtual events rely highly on auditory only and require staff assigned to be comfortable and confident to speak up, speak clearly, and share information.
  • Must have strong time management skills as virtual meetings require clear management of time to ensure breaks are taken and time zones respected.
  • Must be proficient with using evolving Microsoft Office and program-specific technology tools to perform current and emerging work processes.
  • Must have advanced Microsoft Word skills. Must have strong proofing skills and have light editing skills.
  • Must have knowledge of state, DOE, and federal research communities to communicate with world class researchers about reviews on complex, technical proposals. Must also understand and be able to administer intraweb systems that will be used as part of the review process.
  • Must be able to arrange and coordinate travel logistics and payment of honoraria. Must have virtual conferencing tool experience to include facilitation and support of large virtual events. Experience in meeting deadlines, both long-term and (more frequently) short-term.

*The candidate's starting salary will be determined upon hire and ORAU will use salary survey data, internal comparators, and the candidate's qualifications to determine salary.
TOTAL REWARDS:
ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to
achieve ORAU's business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:
  • Legally required benefits
  • Group Health insurance including: Medical, Prescription, Dental, and Vision
  • Retirement plan contribution matching
  • Disability insurance
  • Group life insurance
  • Travel Accident Insurance
  • Section 125 reimbursement accounts
  • Other voluntary employee paid benefit and insurance offerings

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:
  • Telework
  • Paid Time Off (PTO)
  • Paid Holidays
  • Flexible work schedules or compressed work weeks
  • Occupational Health and Wellness Programs
  • Employee Assistance Program
ORAU logo

About ORAU

Sourced by ZipRecruiter

Industry

Public administration

Company size

501 - 1,000 Employees

Headquarters location

Oak Ridge, TN, US

Year founded

1946

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