Administrative Associate Iv Jobs (NOW HIRING)

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post.

Clearance Level - Must Be Able to Obtain
None
U.S. Person Required
Yes
Travel Percentage
<10%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
Yes
Is Relocation Available
No
Job Description
Are you a seasoned administrative rockstar looking for a new challenge? Do you thrive in fast-paced environments and love being part of a collaborative team? We're on the hunt for an exceptional Administrative Associate IV to join our dynamic Finance Administrative team!
As a key member of our team, you'll have the opportunity to work closely with several Finance Directors, supporting their strategic initiatives and driving success. This is a fantastic chance to join a supportive and dynamic team, where your skills and experience will be valued and utilized to their fullest potential.
As an Administrative Associate IV, you'll be part of a team that's passionate about delivering exceptional results and making a meaningful impact. If you're a self-motivated, organized, and structured administrative professional looking for a new challenge, we want to hear from you! Apply now and take the first step towards an exciting new chapter in your career!
The Finance Strategic Capabilities Unit delivers the expertise and business acumen to increase value across the enterprise by providing actionable information with recommendations and opportunities to drive sustainable business growth.
What You'll Do:
Provide dynamic onsite administrative support to several Finance Directors and their teams, driving seamless day-to-day operations and ensuring nothing falls through the cracks.
Take charge of calendar management, scheduling meetings, maintaining calendars, and making conference room reservations with ease using Outlook and Microsoft Teams.
Be the go-to meeting support expert, maintaining calendars and providing support during meetings for designated team members to ensure they can focus on high-priority tasks.
Create a warm and welcoming experience for vendors and customers, coordinating security access for visitors and making them feel at home.
Collaborate with teams and projects, injecting energy and enthusiasm into every initiative and contributing to their success.
Bring training sessions to life, facilitating engaging and effective learning experiences that leave a lasting impact.
Dive into data management, preparing statistical reports, gathering and interpreting data, and maintaining databases with precision and accuracy.
Craft compelling written documents, communications, and presentation materials that captivate audiences and drive results.
Help plan and execute milestone celebrations, all-hands meetings, and networking events that bring people together and foster connection.
Champion the adoption of collaboration tools, empowering teams to work more efficiently and effectively.
Keep the office running smoothly, coordinating office supplies, office moves, new hire onboarding, and termination closeouts with ease.
Be the IT and facilities expert, troubleshooting issues and reporting needs to ensure a seamless work environment.
Manage travel, expense reports, and catering with precision, making sure every detail is taken care of.
Oversee financial management, coordinating payment of invoices and other expenditures with accuracy and attention to detail.
Lend a hand on projects in various functional/program areas, providing support and expertise where needed.
Handle sensitive and confidential information with discretion and professionalism, maintaining confidentiality at all times.
Share knowledge and expertise with junior-level employees, providing training and mentorship to help them grow and thrive.
Maintain a regular and predictable work schedule.
Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
Perform other duties as necessary.
On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.
Working Conditions:
Work is performed in an office environment, laboratory, cleanroom, or production floor.