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Administrative Associate Healthcare Jobs (NOW HIRING)

Catalant

Associate, Healthcare

Boston, MA · On-site

$90K - $120K/yr

Role Overview As an Associate within our Healthcare Client Community, you will play a pivotal role in supporting clients, experts, and the broader Catalant team throughout the entire go-to-market ...

Tekberry

Administrative Associate 2

Stanford, CA · On-site

$35 - $42/hr

Prior experience in higher-education, healthcare, or research administration. * Familiarity with Oracle Financials, SmartSheets, and university compliance systems. * Proven ability to coordinate ...

Santa Clara University

Administrative Associate

$28.03 - $33.65/hr

Maintain referral information regarding Student Health Insurance Program, Student Support Services ... Care Team, as requested. * Support student access to JST-SCU systems and tools by providing ...

Right To Be

Administrative Associate

New York, NY · On-site

$24.04/hr

The Administrative Associate will perform diverse administrative duties for Right To Be's Team ... A Monthly Health Care Stipend to cover health insurance costs. * A work laptop & other necessary ...

B Capital

Associate, Healthcare

San Francisco, CA · On-site

$110K - $130K/yr

B Capital is looking for a pre-MBA Associate for the Healthcare AI Team who has an incredible drive to assist in the investment process from end-to-end on investments from Series A to Growth Equity.

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Administrative Associate Healthcare information

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How much do administrative associate healthcare jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for administrative associate healthcare in the United States is $20.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $20.91 per hour, depending on experience, location, and employer.

What are some common challenges faced by administrative associates healthcare, and how can they be managed?

Administrative Associates in healthcare often manage a fast-paced environment where priorities shift quickly, such as handling patient records, coordinating schedules, and supporting clinical staff. One common challenge is balancing multiple urgent tasks while maintaining accuracy and confidentiality. Building strong organizational systems and clear communication with both medical and administrative teams can help manage workload efficiently. Regular training on electronic health records and time management strategies also supports success in this role.

What is an administrative associate healthcare?

Administrative Associates in healthcare are professionals who support the daily operations of medical offices, clinics, or hospitals by handling a variety of administrative and clerical tasks. Their responsibilities typically include scheduling appointments, managing patient records, processing billing and insurance paperwork, and assisting both patients and medical staff with inquiries. They play a crucial role in ensuring that healthcare facilities run smoothly and efficiently, allowing medical professionals to focus on patient care. Strong organizational, communication, and computer skills are important for this role. Administrative Associates may also help implement office policies and maintain compliance with healthcare regulations.

What are the key skills and qualifications needed to thrive as an administrative associate healthcare?

To thrive as an Administrative Associate in Healthcare, you need strong organizational skills, attention to detail, and a basic understanding of medical terminology, often supported by a diploma or associate degree. Familiarity with healthcare management software, electronic health records (EHR), and office productivity tools is typically required. Excellent communication, professionalism, and problem-solving abilities distinguish top performers in this role. These skills are vital for efficiently supporting clinical teams, maintaining accurate records, and ensuring a smooth workflow in healthcare environments.

What is the difference between Administrative Associate Healthcare vs Medical Secretary?

AspectAdministrative Associate HealthcareMedical Secretary
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification optional
Work EnvironmentHospitals, clinics, healthcare officesDoctors' offices, clinics, hospitals
Job ResponsibilitiesAdministrative tasks, scheduling, patient recordsScheduling, billing, patient communication
Industry UsageCommon in healthcare administrationCommon in medical offices and clinics

Both roles support healthcare operations but differ slightly in scope. Administrative Associates Healthcare often handle broader administrative duties across healthcare settings, while Medical Secretaries focus more on clerical tasks specific to medical practices. Understanding these differences can help job seekers find the right fit based on their skills and career goals.

More about Administrative Associate Healthcare jobs
What cities are hiring for Administrative Associate Healthcare jobs? Cities with the most Administrative Associate Healthcare job openings:
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What job categories do people searching Administrative Associate Healthcare jobs look for? The top searched job categories for Administrative Associate Healthcare jobs are:
Administrative Associate Healthcare jobs near you
Infographic showing various Administrative Associate Healthcare job openings in the United States as of June 2026, with employment types broken down into 92% Full Time, 7% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,215 per year, or $20.3 per hour.

Administrative Associate

Potomac Healthcare Solutions

Denton, TX • On-site

$16.50 - $20.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 27 days ago

Job description

Administrative Associate

Denton, TX

Position Duties and Responsibilities

  • Actively assists with the administrative support related to patient care.
  • Schedule clinic appointments. Specific responsibilities relative to scheduling, PCMM assignments; outpatient clinic appointment recall additions and edits and making entries into the Electronic Wait List.
  • Check patients in and/or out of the clinic, including verification or editing of patient information and insurance. Completes means test and enters results. Maintains patient confidentiality.
  • Prints, prepares, and organizes patient check-in list with medication list for the following day.
  • Inputs all patients’ information into VISTA/CPRS.
  • Verifies any and all clinical reminders “due” at the time of each patient visit are completed prior to check out.
  • Answers phones and timely relays messages.
  • Complies with all VA and company training requirements.
  • Must provide excellent customer service to each veteran, both in person and over the phone, as well as to fellow colleagues and clinic visitors.

Minimum Qualifications

  • Minimum of one (1) year of experience as a Healthcare Admin or other clerical role.
  • High School Dipolma/GED.
  • Must be credentialed and remain in good standing through the Veterans Health Administration (VA).
  • Current certification in Basic Life Support (must be renewed periodically as specified by the certifying agency – AHA valid for two years, e.g.) and in ACLS as specified by individual VAMC contract.
  • Proficiency in written and spoken English.
  • Strong computer skills, EMR experience.
  • Demonstrated high quality customer service and organization skills.
  • Must be a US Citizen.

Potomac Healthcare Solutions offers the following benefits:

  • Medical Insurance with PPO and HSA Options (United Healthcare)
  • Dental Insurance (Humana)*
  • Vision Insurance (Humana)*
  • 401(k) with Employer Match
  • Health Savings Account with Employer Match
  • Prescription Drug Program
  • Employer Paid Life Insurance and Short-Term Disability (Mutual of Omaha)*
  • Voluntary Life Insurance and Long-Term Disability (Mutual of Omaha)*
  • Relocation Assistance
  • 10 Days Paid Time Off
  • 11 Federal Holidays
  • Continuing Education Assistance/License Reimbursement
  • Employee Assistance Program
  • Wellness Incentives and More

NOTE: *Effective the 1st day of the month following start date

About Potomac Healthcare Solutions:
Potomac Healthcare Solutions is an award-winning, dynamic, and rapidly growing healthcare services company with a proven background in providing world-class health services for both government and commercial organizations. We are actively recruiting skilled, caring practitioners to support our rapidly growing program base and supported healthcare facilities. If you would like to be a part of a quality-driven organization and make a difference, we would like to talk to you!

If you do not find interest in this opportunity but know of someone who may, we kindly ask that you refer the individual to Potomac Healthcare Solutions by forwarding this job posting.

Potomac Healthcare Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.