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Administrative Assistant Jobs in Maple Ridge, BC

IME Clinic Inc

Medical Administrative Assistant

Surrey, BC · On-site

CA$23/hr

  • Medical

  • Dental

  • Vision

ASAP IME Clinic is currently seeking a full-time Medical Administrative Assistant (MAA) to join our team on a permanent basis. As the largest IME provider in the Lower Mainland, BC, we perform ...

KPMG

Team Administrative Assistant

Langley, BC · On-site

KPMG Langley is looking for a Team Administrative Assistant who can provide support on a range of activities to ensure a high-quality product. What you will do * Coordinate meetings including booking ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Maple Ridge, BC

Administrative Assistant information

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What skills do you need to have to be an administrative assistant?

An administrative assistant needs strong organizational, communication, and time management skills to handle scheduling, correspondence, and office tasks efficiently. Proficiency in office software such as Microsoft Office or Google Workspace and attention to detail are also essential for success in this role.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the jobs of an administrative assistant?

An administrative assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may coordinate meetings, answer phones, and assist with administrative tasks to ensure smooth office operations.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Maple Ridge, BC?

The most popular types of Administrative jobs in Maple Ridge, BC are:

What job categories do people searching Administrative Assistant jobs in Maple Ridge, BC look for?

The top searched job categories for Administrative Assistant jobs in Maple Ridge, BC are:

What cities near Maple Ridge, BC are hiring for Administrative Assistant jobs?

Cities near Maple Ridge, BC with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Maple Ridge, BC as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Medical Administrative Assistant

IME Clinic Inc

Surrey, BC • On-site

CA$23/hr

Full-time

Medical, Dental, Vision

Re-posted 12 days ago

Job description

*URGENT HIRING*

Start Date: ASAP

IME Clinic is currently seeking a full-time Medical Administrative Assistant (MAA) to join our team on a permanent basis. As the largest IME provider in the Lower Mainland, BC, we perform immigration medical exams with IRCC-registered panel physicians across multiple clinics in Vancouver, Surrey, Burnaby, New Westminster, North Vancouver, Coquitlam, and Langley.

The MAA will support our panel physicians by performing various clerical and administrative tasks such as scheduling appointments, data entry, creating eMedical cases, replying to email queries, and answering phone calls. The successful candidate must have excellent communication skills, be thoughtful and discreet, have great organizational skills, and be able to manage large amounts of detailed information. Additionally, the candidate must be comfortable working independently and in a team setting and have welcoming customer service skills.

Preference will be provided to candidates with prior work experience in a similar job and those who can speak Punjabi or Hindi. However, we will also consider candidates who can speak a second language.

Responsibilities:

  • Answer phones, reply to email queries, and direct calls as necessary
  • Create eMedical cases and enter data into patient records
  • Prepare charts and patient documents
  • Greet patients and check them in for appointments
  • Manage patient flow within the clinic
  • Communicate with panel physicians and other clinic staff as necessary
  • Perform other duties as assigned

Qualifications:

  • Medical Administrative Assistant experience (preferred, not mandatory)
  • Excellent communication skills
  • Ability to be thoughtful and discreet
  • Great organizational skills
  • Ability to manage large amounts of detailed information
  • Capable of working both independently and in a team setting
  • Comfortable working under pressure
  • Welcoming customer service skills
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Ability to speak Punjabi (preferred)
  • Ability to speak a second language (acceptable)

This is a full-time position from our clinics in Surrey. If you are interested in joining our team, please submit your resume.

Regular Commute is Mandatory. Please only apply if you can reliably commute to Surrey.

We thank all applicants for their interest, but only those selected for an interview will be contacted.