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Administrative Assistant To Superintendent information

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How much do administrative assistant to superintendent jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for administrative assistant to superintendent in the United States is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

What are Administrative Assistants to Superintendents?

Administrative Assistants to Superintendents provide high-level clerical and administrative support to the superintendent of a school district or organization. They manage schedules, prepare reports, handle correspondence, organize meetings, and often serve as a liaison between the superintendent and staff, parents, or community members. Their role is essential for ensuring smooth daily operations and effective communication within the superintendent's office.

What are the key skills and qualifications needed to thrive as an Administrative Assistant to Superintendent, and why are they important?

Success as an Administrative Assistant to Superintendent requires strong organizational, time management, and communication skills, often along with a high school diploma or equivalent and relevant administrative experience. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes school district management platforms is typically expected. Professionalism, discretion, attention to detail, and the ability to multitask are essential soft skills that set top candidates apart. These abilities ensure efficient office operations, effective communication, and support for the superintendent in a dynamic educational environment.

What is the difference between Administrative Assistant To Superintendent vs Administrative Assistant To Principal?

AspectAdministrative Assistant To SuperintendentAdministrative Assistant To Principal
Required CredentialsHigh school diploma; some roles prefer associate's degreeHigh school diploma; some roles prefer associate's degree
Work EnvironmentSchool district offices, administrative departmentsSchool campus, principal's office
Employer & Industry UsageSchool districts, education administrationIndividual schools, educational institutions
Common Search & ComparisonOften compared for administrative support roles in educationSimilar support roles but at school level

The Administrative Assistant To Superintendent and Administrative Assistant To Principal roles both involve providing administrative support within educational settings. The main difference lies in their work environment and scope: the superintendent's assistant works at the district level, handling broader administrative tasks, while the principal's assistant supports a specific school. Both roles require similar credentials and are essential for smooth school operations.

What are the primary challenges faced by an Administrative Assistant to a Superintendent in a school district setting?

One of the main challenges for an Administrative Assistant to a Superintendent is managing a high volume of sensitive information and requests from various stakeholders, such as school board members, principals, parents, and community leaders. This role often requires balancing multiple priorities, handling confidential documents, and coordinating complex schedules. Additionally, the assistant must be adept at anticipating the Superintendent’s needs and responding quickly to unexpected changes or urgent issues, all while maintaining professionalism and discretion. Building effective communication and strong organizational skills are essential for success in this fast-paced environment.
More about Administrative Assistant To Superintendent jobs
What cities are hiring for Administrative Assistant To Superintendent jobs? Cities with the most Administrative Assistant To Superintendent job openings:
What states have the most Administrative Assistant To Superintendent jobs? States with the most job openings for Administrative Assistant To Superintendent jobs include:
What job categories do people searching Administrative Assistant To Superintendent jobs look for? The top searched job categories for Administrative Assistant To Superintendent jobs are:
Administrative Assistant To Superintendent jobs near you
Infographic showing various Administrative Assistant To Superintendent job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $41,474 per year, or $19.9 per hour.

Administrative Assistant to the Superintendent

Schulenburg Independent School District

Schulenburg, TX • On-site

$17.25 - $23.25/hr

Full-time

Posted 5 days ago

Job description

Position Type:
Central Office Staff/Administrative Assistant
Date Posted:
7/21/2026
Location:
Central Office
(High-Needs School)
Date Available:
08/01/2026
Closing Date:
as filled
Administrative Assistant to the Superintendent
  • Exemption Status/Test: Nonexempt
  • Reports to: Superintendent
  • Department: Superintendent's Office
  • Date Revised: July 2026
  • Primary Purpose
  • Provide executive administrative support to the Superintendent while coordinating payroll processing and assisting with Human Resources operations. Serve as the primary point of contact for the Superintendent's Office by providing exceptional customer service to employees, applicants, parents, vendors, Board members, and the public. Assist with recruitment, onboarding, personnel records, payroll processing, benefits administration, Board support, and confidential administrative functions while ensuring compliance with District policies and applicable federal, state, and local regulations.
  • Qualifications
  • Education/Certification
  • High school diploma or GED required
  • Associate degree in Business Administration, Human Resources, Accounting, or related field preferred
  • Special Knowledge/Skills
  • Knowledge of payroll processing and payroll regulations
  • Working knowledge of Human Resources administration
  • Knowledge of Texas public school personnel practices preferred
  • Proficiency with ASCENDER, Frontline, and Microsoft Office Suite
  • Ability to operate a multi-line telephone system
  • Excellent customer service, communication, and interpersonal skills
  • Strong organizational and time management skills
  • Ability to maintain confidentiality and exercise discretion
  • Strong keyboarding, filing, and data entry skills
  • Ability to manage multiple priorities and meet deadlines
  • Experience
  • Two years of administrative, payroll, Human Resources, or executive office experience preferred
  • Texas public school experience preferred
  • Major Responsibilities and Duties
  • Executive Administrative Support
  • Serve as the Executive Administrative Assistant to the Superintendent.
  • Manage the Superintendent's calendar, appointments, meetings, and daily schedule.
  • Prepare correspondence, reports, presentations, agendas, and confidential documents.
  • Screen telephone calls, visitors, and correspondence for the Superintendent.
  • Coordinate meetings, workshops, travel arrangements, and district events.
  • Prepare and distribute Board meeting notices, agendas, supporting documentation, and meeting materials as assigned.
  • Maintain Superintendent correspondence, official files, and administrative records.
  • Receive and distribute incoming mail, packages, and deliveries.
  • Serve as the primary receptionist for the Administration Office by greeting visitors and directing them appropriately.
  • Maintain visitor management procedures in accordance with District security protocols.
  • Human Resources Administration
  • Provide daily administrative support for Human Resources operations.
  • Process employment applications and maintain applicant records.
  • Coordinate criminal history background checks, employment references, and certification verification.
  • Assist with employee recruitment, hiring, onboarding, and orientation.
  • Prepare employment contracts, letters of reasonable assurance, assignment letters, and personnel documents.
  • Maintain employee personnel files and Human Resources databases.
  • Assist with position control and job description maintenance.
  • Coordinate employee benefits enrollment, qualifying life events, and annual open enrollment.
  • Assist with leave administration, including state leave, local leave, FMLA, workers' compensation, and temporary disability leave.
  • Track teacher and professional certification renewals.
  • Coordinate substitute employee records and onboarding as assigned.
  • Prepare personnel reports, Board agenda items, and employment recommendations.
  • Payroll Administration
  • Prepare and process payroll accurately and timely.
  • Process payroll changes including new hires, salary adjustments, supplemental pay, deductions, direct deposit changes, resignations, retirements, and terminations.
  • Audit payroll information for accuracy.
  • Maintain payroll records and supporting documentation.
  • Process payroll corrections and supplemental payrolls.
  • Prepare payroll reports required by:
  • Texas Retirement System (TRS)
  • Internal Revenue Service (IRS)
  • Texas Workforce Commission (TWC)
  • Affordable Care Act (ACA)
  • Workers' Compensation
  • Assist with payroll reconciliations, W-2 processing, and year-end payroll reporting.
  • Respond to employee payroll questions and resolve payroll-related issues.
  • General Administrative Responsibilities
  • Maintain confidential personnel, payroll, and Superintendent records.
  • Prepare correspondence, reports, forms, and presentations.
  • Maintain electronic and paper filing systems in accordance with records retention requirements.
  • Coordinate district communications and administrative mailings as assigned.
  • Assist with Board elections, annual employee recognition programs, and special district events as assigned.
  • Provide exceptional customer service to employees, applicants, parents, vendors, Board members, and the public.
  • Coordinate with campus administrators and department directors regarding personnel and payroll matters.
  • Attend required professional development and maintain current knowledge of applicable employment and payroll laws.
  • Follow District safety procedures and emergency protocols.
  • Perform other duties as assigned by the Superintendent or Assistant Superintendent.
  • Supervisory Responsibilities
  • None.
  • Mental Demands/Physical Demands/Environmental Factors
  • Tools/Equipment Used
  • Personal computer and peripherals
  • ASCENDER Human Resources and Payroll System
  • Frontline Human Resources System
  • Multi-line telephone system
  • Microsoft Office Suite
  • Copier, scanner, calculator, and other standard office equipment
  • Posture
  • Prolonged sitting with occasional standing, walking, bending, reaching, and filing.
  • Motion
  • Frequent keyboarding, telephone operation, repetitive hand motions, and use of standard office equipment.
  • Lifting
  • Occasional lifting and carrying of materials weighing up to 25 pounds.
  • Environment
  • Executive office environment with frequent interruptions, confidential information, multiple priorities, public interaction, and recurring payroll deadlines.
  • Mental Demands
  • Maintain confidentiality and professional judgment.
  • Work accurately while meeting multiple deadlines.
  • Maintain emotional control under pressure.
  • Effectively communicate with employees, administrators, Board members, and the public.
  • Exercise sound judgment in handling confidential personnel and payroll matters.
  • This job description describes the general purpose and responsibilities assigned to this position and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be assigned additional duties as required to meet the operational needs of the District.

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