Administrative Assistant Front Desk Jobs in Rochester, MN

About McNeilus, an Oshkosh Company

McNeilus Truck and Manufacturing Inc. is committed to serving everyday heroes and is an industry leading designer and manufacturer of refuse truck bodies. McNeilus produces a complete line of high-performance rear load, front load, and automated side load refuse bodies to augment any refuse collection fleet. Our team members are critical in our mission of supporting waste warriors and keeping communities safe and clean.

The Spanish Bilingual HR Coordinator provides administrative and operational support to the Human Resources team and serves as a key point of contact for team members, leaders, candidates, and visitors. This role is responsible for coordinating a wide range of HR activities including payroll support, onboarding, recruiting administration, HR systems, records management, front desk support, and general office coordination. The HR Coordinator helps ensure a positive team member experience by delivering timely, accurate, and customer focused HR support while maintaining confidentiality and supporting compliance with company policies and applicable regulations.

YOUR IMPACT:

These duties are not meant to be all inclusive and other duties may be assigned.

• Serve as the first point of contact for the Human Resources office by greeting visitors, answering questions, directing inquiries, and providing exceptional customer service.

• Support front desk operations including answering and routing phone calls, managing HR voicemail inquiries, and assisting visitors, candidates, and team members.

• Coordinate onboarding activities for new team members including I-9 verification, badge photo coordination, new hire documentation, and orientation logistics.

• Coordinate new hire welcome activities including ordering meals, preparing onboarding materials, and ensuring a positive first day experience.

• Provide administrative support for recruiting activities including interview coordination, candidate communications, and pre-employment processes.

• Support payroll administration by processing personnel action forms, entering paid time off transactions, and assisting with payroll audits and reporting.

• Assist with attendance administration including generating attendance documentation and maintaining attendance records within HR systems.

• Provide professional English-to-Spanish and Spanish-to-English interpretation for employees, supervisors, and HR team members on employee-related matters.

• Translate HR documents, policies, procedures, forms, announcements, training materials, and other employee communications between English and Spanish.

• Process HR transactions and maintain accurate team member records within UKG and other HR information systems.

• Support leave administration by assisting with documentation, tracking, and payroll related transactions as directed.

• Administer boot reimbursement and other HR reimbursement programs in accordance with company policies.

• Coordinate office and administrative activities including office supply requests, incoming and outgoing mail, and campus communications.

• Schedule meetings, maintain calendars, prepare reports, and assist with HR event coordination.

• Ensure confidential handling of sensitive team member information while maintaining compliance with company policies and applicable employment laws.

• Associate degree in Human Resources, Business Administration, or related field or equivalent combination of education and experience.

• One or more years of administrative, human resources, payroll, or customer service experience.

• Experience working with Microsoft Office including Outlook, Excel, Word, and PowerPoint.

• Bachelor's degree in Human Resources, Business Administration, or related field.

• Strong organizational skills with the ability to manage multiple priorities in a fast paced environment.

• Excellent verbal and written communication skills.

• Demonstrated ability to handle confidential information with discretion.

• Strong customer service mindset and attention to detail.

• Experience supporting Human Resources within a manufacturing environment.

• Experience with UKG or other Human Capital Management systems.

• Experience supporting payroll administration and onboarding processes.

• Knowledge of employment laws and Human Resources best practices.

• Experience coordinating recruiting or talent acquisition activities.

• Experience supporting front desk or office administration functions.

• Professional-level fluency in both English and Spanish, with the ability to communicate effectively in workplace and employee-related situations.

Pay Range:

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at corporatetalentacquisition@oshkoshcorp.com.

Oshkosh Corporation is a merit-based Equal Opportunity Employer.Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.