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Administration Office Assistant Jobs (NOW HIRING)

City of New York

Office Assistant

Manhattan, NY

$18.25 - $24/hr

The New York City Public Advocate's Office is seeking a highly organized and detail-oriented part-time Office Assistant to join our Administration team. Under the supervision of the Office Manager ...

City of New York

Office Assistant

Manhattan, NY · On-site

$18.25 - $24/hr

The New York City Public Advocate's Office is seeking a highly organized and detail-oriented part-time Office Assistant to join our Administration team. Under the supervision of the Office Manager ...

Talkishco

Office Assistant

Jersey City, NJ

Office Assistant Job Summary: We are seeking a reliable and efficient Office Assistant to support ... High school diploma or equivalent required; additional qualifications in office administration or ...

City of New York

Office Assistant

Manhattan, NY · On-site

$18.25 - $24/hr

The New York City Public Advocate's Office is seeking a highly organized and detail-oriented part-time Office Assistant to join our Administration team. Under the supervision of the Office Manager ...

Aston Carter

Office Administration Assistant

Wooster, OH · On-site

$18 - $20/hr

Office Administration Assistant The Office Administration Assistant supports daily office operations by performing a variety of hands-on administrative and clerical tasks. This role helps keep the ...

Kinghorn Law

Office Assistant

Tucson, AZ · On-site

Salary: $18-$20 Office Assistant Classification ... Non-exempt Primary Dept: Office Administration Hours: Full-time (40 hours per week) Schedule:

IMAGE RECOVERY SERVICE INC

Office Assistant

Bridgeton, MO · On-site

$16 - $18/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative ... Previous experience in office administration or other related fields * Ability to prioritize and ...

IMAGE RECOVERY SERVICE INC

Office Assistant

Bridgeton, MO · On-site

$16 - $18/hr

We are seeking an Office Assistant to join our team! You will perform clerical and administrative ... Previous experience in office administration or other related fields * Ability to prioritize and ...

Manufacturing Inc

Office Assistant

Charlton, MA

$19/hr

Office Assistant - $19/hr | 8:30 AM - 4:30 PM What's in it for you? Looking to get your foot in the ... Apply now and start your career in administration! No experience needed, just a great attitude and ...

Alphabe Insight Inc

Office Assistant

Atlanta, GA · On-site

$16 - $21.25/hr

High school diploma or equivalent; additional qualifications in Office Administration is a plus. * Proven experience as an office assistant or in a similar administrative role. * Strong ...

Duke Ele Services LLC

Office Assistant

Brooklyn, NY · On-site

$17 - $22/hr

We are seeking an Office Assistant to join our Elevator team! You will perform clerical and ... Previous experience in office administration or other related fields * Ability to prioritize and ...

Limitless East Marketing

Office Assistant

Atlanta, GA · On-site

$16 - $21.25/hr

High school diploma or equivalent; additional qualifications in Office Administration is a plus. * Proven experience as an office assistant or in a similar administrative role. * Strong ...

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Administration Office Assistant information

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How much do administration office assistant jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for administration office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Administration Office Assistant vs Receptionist?

AspectAdministration Office AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, schedules, and office operationsGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, basic office software knowledge, communicationCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative departmentsFront desk, reception area
Common CertificationsAdministrative assistant certifications, MS Office proficiencyCustomer service certifications, communication skills training

While both roles support office functions, an Administration Office Assistant handles broader administrative tasks and supports various departments, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both roles require strong communication skills and office software knowledge, but the Assistant typically has a wider scope of responsibilities.

What are some common challenges faced by Administration Office Assistants, and how can they be managed effectively?

Administration Office Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can lead to time management challenges. To handle these demands effectively, it's important to prioritize tasks, maintain organized digital and physical filing systems, and communicate proactively with team members about shifting priorities. Learning to use productivity tools and seeking clarification when workflows are unclear can also help manage workload efficiently. Regular check-ins with supervisors can ensure alignment on expectations and provide support in high-pressure periods.

What are the key skills and qualifications needed to thrive as an Administration Office Assistant, and why are they important?

To excel as an Administration Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic office tasks, often supported by a high school diploma or administrative certification. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Effective communication, time management, and a proactive attitude are standout soft skills. These competencies ensure smooth office operations, efficient workflow, and effective support for colleagues and management.

What does an Administration Office Assistant do?

An Administration Office Assistant provides essential support to ensure the smooth operation of an office. Their responsibilities typically include managing correspondence, scheduling appointments, organizing files, and assisting with data entry or basic bookkeeping tasks. They may also greet visitors, answer phone calls, and facilitate communication between staff members. This role requires strong organizational, communication, and multitasking skills to effectively handle a variety of clerical and administrative duties.
What cities are hiring for Administration Office Assistant jobs? Cities with the most Administration Office Assistant job openings:
What states have the most Administration Office Assistant jobs? States with the most job openings for Administration Office Assistant jobs include:
Administration Office Assistant jobs near you
Infographic showing various Administration Office Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Office Assistant

Office Assistant

City of New York

Manhattan, NY

$18.25 - $24/hr

Full-time

Posted 17 days ago

City Of New York rating

7.1

Company rating: 7.1 out of 10

Based on 77 frontline employees who took The Breakroom Quiz

487th of 649 rated public administrative organizations

Job description

Job Description

The Public Advocate, an independently elected public official, serves as a direct link between city government and residents, acting as a "watchdog" for New Yorkers. The Public Advocate is a non-voting member of the New York City Council, an ex officio member of all Council committees and introduces and co-sponsors legislation. The Public Advocate serves on various City committees and appoints members to several boards and commissions.
The Office of the New York City Public Advocate reviews and investigates residents' complaints about City services and administrative actions, assists people having difficulty receiving City services, assesses whether City agencies are responsive to the public, and recommends legislative or policy proposals to address identified service deficiencies.
The New York City Public Advocate's Office is seeking a highly organized and detail-oriented part-time Office Assistant to join our Administration team. Under the supervision of the Office Manager, the Office Assistant will provide critical support to our office staff, ensuring the smooth operation of our front office and facilities management, and serve as the receiving clerk.
Key Responsibilities
-Provide reception desk coverage with a punctual arrival. Permanent work schedule is (8:30 AM - 4:30 PM), three days per week.
-Serve as receiving clerk to process all delivery packing slips and provide them to the office staff for processing.
-Complete office supply requests and work with the facilities associate to complete the annual inventory report.
-Assist with general office common space upkeep.
-Prepare, schedule, and track office communications.
-Provide general administrative support to the Administration Department.
-Support onsite office-sponsored special events as assigned.
Preferred Skills:
-Excellent time management.
-Excellent written &verbal communication skills.
-Ability to multitask.
-Ability to work independently and in a team, consistently maintaining a professional demeanor.
-Strong attention to detail.
-Punctuality is required.
OFFICE ASSISTANT (PUBLIC ADVOC - 94507

Qualifications

1. High school graduation or equivalent and three years of experience in customer service or administrative responsibilities in an area related to duties described above.
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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