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Administration Office Assistant Jobs (NOW HIRING)

SOUTHMINSTER INC

Medical Office Assistant

Charlotte, NC · On-site

$33K - $41K/yr

Our Medical Office Assistant Benefits Include: * Up to 6% matching on our 403B retirement plan ... Administration Office, fax, phone, office supplies. * Medical supply charge reconciliation ...

SOUTHMINSTER

Medical Office Assistant

Charlotte, NC · On-site

$33K - $41K/yr

Our Medical Office Assistant Benefits Include: * Up to 6% matching on our 403B retirement plan ... Administration Office, fax, phone, office supplies. * Medical supply charge reconciliation ...

CALIFORNIA AUTISM CENTER

Office Assistant

Atwater, CA · On-site

$16.75 - $22.25/hr

The Role As the Office Assistant, you'll play an integral role in supporting our administrative team at our administration office. The Office Assistant is expected to be flexible and adaptable while ...

Favorite Brands LLC

Administration Office Staff

Dallas, TX · On-site

$16.75 - $21.50/hr

Description Administration - Office Staff Job Summary The Office Staff member supports various ... Set up New Accounts * Assist with any other clerical request made by Manager Work Authorization ...

Favorite Brands

Administration Office Staff

Dallas, TX · On-site

$16.75 - $21.50/hr

Administration - Office Staff Job Summary The Office Staff member supports various clerical and ... Set up New Accounts * Assist with any other clerical request made by Manager Work Authorization ...

Favorite Brands LLC

Administration Office Staff

Dallas, TX · On-site

$16.75 - $21.50/hr

Administration - Office Staff Job Summary The Office Staff member supports various clerical and ... Set up New Accounts * Assist with any other clerical request made by Manager Work Authorization ...

SeaWorld

Office Assistant

Newberry Springs, CA

$17 - $22.50/hr

... Assistant - Water Country USA Whatyou get to do ... Maintain accurate files and records for Administration office while upholding confidentiality ...

gnc

Administration - Office Administrator

Fontana, CA

$26.50 - $28/hr

We are currently looking for a full-time Office Administrator at our Fontana, CA facility area ... Greet and assist visitors, vendors, and walk-in customers, ensuring we have proper documentation ...

The 24th Judicial District Public Defender Office

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Office Assistant

Gretna, LA · On-site

$25K - $30K/mo

The 24th Judicial District Public Defender Office is looking for a highly capable Office Assistant ... Previous experience in office administration or other related fields * Ability to prioritize and ...

F&S Engraving

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Office Assistant

Schaumburg, IL · On-site

$18 - $25/hr

The Office Assistant will be responsible for providing administrative support, handling phone ... Previous experience in office administration or other related fields * Ability to prioritize and ...

F&S Engraving

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Office Assistant

Elk Grove Village, IL · On-site

$18 - $25/hr

The Office Assistant will be responsible for providing administrative support, handling phone ... Previous experience in office administration or other related fields * Ability to prioritize and ...

F&S Engraving

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Office Assistant

Chicago, IL · On-site

$18 - $25/hr

The Office Assistant will be responsible for providing administrative support, handling phone ... Previous experience in office administration or other related fields * Ability to prioritize and ...

Alphabe Insight Inc

Office Assistant

Charlotte, NC · On-site

$16.25 - $21.50/hr

High school diploma or equivalent; additional qualifications in office administration are a plus. * Proven experience as an office assistant, administrative assistant, or in a related role.

Limitless East Marketing

Office Assistant

Charlotte, NC · On-site

$16.25 - $21.50/hr

High school diploma or equivalent; additional qualifications in office administration are a plus. * Proven experience as an office assistant, administrative assistant, or in a related role.

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Administration Office Assistant information

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How much do administration office assistant jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for administration office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Administration Office Assistant vs Receptionist?

AspectAdministration Office AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, schedules, and office operationsGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, basic office software knowledge, communicationCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative departmentsFront desk, reception area
Common CertificationsAdministrative assistant certifications, MS Office proficiencyCustomer service certifications, communication skills training

While both roles support office functions, an Administration Office Assistant handles broader administrative tasks and supports various departments, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both roles require strong communication skills and office software knowledge, but the Assistant typically has a wider scope of responsibilities.

What are some common challenges faced by Administration Office Assistants, and how can they be managed effectively?

Administration Office Assistants often juggle multiple tasks such as scheduling, document management, and responding to inquiries, which can lead to time management challenges. To handle these demands effectively, it's important to prioritize tasks, maintain organized digital and physical filing systems, and communicate proactively with team members about shifting priorities. Learning to use productivity tools and seeking clarification when workflows are unclear can also help manage workload efficiently. Regular check-ins with supervisors can ensure alignment on expectations and provide support in high-pressure periods.

What are the key skills and qualifications needed to thrive as an Administration Office Assistant, and why are they important?

To excel as an Administration Office Assistant, you need strong organizational abilities, attention to detail, and proficiency in basic office tasks, often supported by a high school diploma or administrative certification. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Effective communication, time management, and a proactive attitude are standout soft skills. These competencies ensure smooth office operations, efficient workflow, and effective support for colleagues and management.

What does an Administration Office Assistant do?

An Administration Office Assistant provides essential support to ensure the smooth operation of an office. Their responsibilities typically include managing correspondence, scheduling appointments, organizing files, and assisting with data entry or basic bookkeeping tasks. They may also greet visitors, answer phone calls, and facilitate communication between staff members. This role requires strong organizational, communication, and multitasking skills to effectively handle a variety of clerical and administrative duties.
What cities are hiring for Administration Office Assistant jobs? Cities with the most Administration Office Assistant job openings:
What states have the most Administration Office Assistant jobs? States with the most job openings for Administration Office Assistant jobs include:
Administration Office Assistant jobs near you
Infographic showing various Administration Office Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 76% Full Time, 21% Part Time, and 2% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Medical Office Assistant

Medical Office Assistant

SOUTHMINSTER INC

Charlotte, NC • On-site

$33K - $41K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Our Medical Office Assistant Benefits Include:

  • Up to 6% matching on our 403B retirement plan
  • Medical/ Dental/ Vision/ LIFE/ Short Term and Long Term Disability (for FT team members)
  • Free Employee Assistance Program
  • Generous PTO for FT Team Members
  • Onsite Team Member Meal Benefit
  • Team Member On-site fitness, consignment and pharmacy
  • Bi-weekly pay-direct deposit

Medical Office Assistant Essential Functions/Duties and Responsibilities:

  • Schedule entry and neighborhood assignment communication, Long Term Care Insurance Claims.
  • Ancillary Services Coordination, Assists with phone communication and scheduling of consultations.
  • Preparation of reports as directed. Updating resident records; receiving and routing of admission paperwork to neighborhoods; scanning attachments (Kno2/MatrixCare), gathering data for QAPI, chart audits, keeping of the Nursing Administration Office, fax, phone, office supplies.
  • Medical supply charge reconciliation, inventory control, and invoicing.
  • Other duties as needed and as assigned by the DON

Experience required:

Five or more years experience in a long-term care setting; three years of office administrative/supervisory experience; or an equivalent combination of experience sufficient to successfully perform the essential duties of the position.

Specific skills, knowledge and abilities required:

Excellent computer skills with Outlook, Word, and Excel; Working knowledge of office administrative practices including use of equipment; basic mathematical computations, accounting and record keeping; corresponding formatting; exemplary customer satisfaction skills, including effective interaction with the public, residents and community staff, both in person and telephone/email, etc.

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