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Admin Accounting Assistant Jobs (NOW HIRING)

UnitedHealthcare

Data Entry / Admin

Manhattan, NY · On-site

Data Entry / Admin / Accounting Clerk Qualifications • Accounting experience or training is required. Quickbooks experience is preferred. • Knowledge of Microsoft applications. • Knowledge of ...

UnitedHealthcare

Data Entry / Admin

Manhattan, NY

Data Entry / Admin / Accounting Clerk Qualifications * Accounting experience or training is required. Quickbooks experience is preferred. * Knowledge of Microsoft applications. * Knowledge of ...

UnitedHealthcare

Data Entry / Admin

Manhattan, NY · On-site

Data Entry / Admin / Accounting Clerk Qualifications * Accounting experience or training is required. Quickbooks experience is preferred. * Knowledge of Microsoft applications. * Knowledge of ...

Buck Jack LLC

Accounting Manager

Colorado Springs, CO · On-site

Position Accounting Assistant Description Position Requirements Location Admin Exempt/Non-Exempt Exempt Full-Time/Part-Time Full-Time Hiring Manager(s) Minimum Education Salary EOE Statement We are ...

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How much do admin accounting assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for admin accounting assistant in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What is an admin accounting assistant?

Admin Accounting Assistants are professionals who provide support with administrative and basic accounting tasks in an organization. Their duties often include managing invoices, processing payments, maintaining financial records, and assisting with data entry and clerical tasks. They serve as a bridge between the administrative and accounting departments, ensuring smooth operations and accurate financial documentation. Strong organizational skills, attention to detail, and proficiency with accounting software are essential for this role.

What skills and qualifications are needed to be an admin accounting assistant?

To thrive as an Admin Accounting Assistant, you need strong organizational abilities, attention to detail, and a fundamental understanding of accounting principles, often supported by an associate degree or relevant coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Excellent communication, time management, and problem-solving skills help you efficiently handle tasks and interact with clients or colleagues. These skills ensure accurate financial recordkeeping and smooth administrative operations, both of which are critical to organizational success.

What are common challenges faced by admin accounting assistants when balancing administrative and accounting duties?

Admin Accounting Assistants often juggle a variety of tasks, from managing office correspondence to handling invoices and expense reports. One common challenge is prioritizing urgent administrative requests while ensuring that financial records are accurate and deadlines for accounting processes are met. Effective time management and strong organizational skills are essential to avoid errors and maintain workflow efficiency. Communicating proactively with both administrative staff and the accounting team can help in managing competing priorities and minimizing stress.

What is the difference between Admin Accounting Assistant vs Bookkeeper?

AspectAdmin Accounting AssistantBookkeeper
Primary RoleSupports accounting tasks, manages administrative duties related to financeMaintains financial records, records daily transactions
Required SkillsBasic accounting knowledge, administrative skills, proficiency in MS OfficeAccounting software proficiency, attention to detail, data entry skills
Work EnvironmentOffice setting, supporting accounting and administrative teamsOffice environment, focused on financial record-keeping
CertificationsOften no formal certification required, some familiarity with accounting principlesGenerally no certification required, but familiarity with bookkeeping software is common

The Admin Accounting Assistant and Bookkeeper roles share overlapping skills in basic accounting and administrative support. However, the Admin Accounting Assistant typically provides broader administrative assistance alongside basic accounting tasks, while the Bookkeeper focuses primarily on maintaining detailed financial records. Both roles are essential in supporting financial operations within organizations, but their scope and responsibilities differ slightly.

What cities are hiring for Admin Accounting Assistant jobs?

Cities with the most Admin Accounting Assistant job openings:

What states have the most Admin Accounting Assistant jobs?

States with the most job openings for Admin Accounting Assistant jobs include:

What are popular job titles related to Admin Accounting Assistant jobs?

For Admin Accounting Assistant jobs, the most frequently searched job titles are:

Admin Accounting Assistant jobs near you
Infographic showing various Admin Accounting Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Operations & Accounting Assistant

Fridley, MN • On-site

United Dental LLC
See more jobs at United Dental LLCexternal

Part-time

Re-posted 21 days ago

Job description

About Us

Premier & Confident Dental Lab is a growing full-service dental laboratory dedicated to providing exceptional products and customer service. We are seeking a highly organized, proactive, and dependable Executive Assistant / Operations & Accounting Assistant to support our Office Manager in the day-to-day operations of the business.

This position is ideal for someone who enjoys wearing multiple hats, is detail-oriented, takes initiative, and is comfortable working with accounting, payroll, HR, and administrative functions in a fast-paced environment.

Position Summary

The Executive Assistant / Operations & Accounting Assistant will provide administrative and operational support while assisting with accounting, payroll, human resources, purchasing, and office management. This individual will play a critical role in keeping the office organized and ensuring daily business operations run smoothly.

Responsibilities

Accounting

  • Assist with Accounts Receivable, including invoicing and payment posting.
  • Assist with Accounts Payable by entering invoices and preparing vendor payments.
  • Perform bank and credit card reconciliations.
  • Assist with month-end financial reporting.
  • Maintain accurate records in QuickBooks Online.
  • Support collection efforts on past-due accounts.

Payroll & Human Resources

  • Assist with bi-weekly payroll processing.
  • Review employee timecards and PTO balances.
  • Maintain employee records and personnel files.
  • Assist with onboarding and offboarding employees.
  • Help administer employee benefits.
  • Prepare payroll and HR documentation.

Office Administration

  • Answer incoming phone calls and assist customers.
  • Manage office supplies and purchasing.
  • Maintain filing systems and business records.
  • Coordinate meetings, appointments, and calendars.
  • Assist with special projects and process improvements.
  • Prepare reports, spreadsheets, and business correspondence.

Operations

  • Assist with inventory tracking and purchasing.
  • Coordinate vendor relationships.
  • Help maintain company policies and procedures.
  • Assist with workflow improvements and operational projects.
  • Support multiple departments as needed.

Qualifications

  • Minimum of 3 years of administrative, accounting, or office management experience.
  • Strong working knowledge of QuickBooks Online (required).
  • Experience with Accounts Receivable and Accounts Payable.
  • Payroll experience preferred.
  • Experience with Microsoft Excel, Word, and Outlook.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • High attention to detail and accuracy.
  • Ability to handle confidential information with professionalism.
  • Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

  • Experience using ADP Payroll.
  • Experience in manufacturing or a dental laboratory environment.
  • Knowledge of inventory management.
  • Associate's degree in Accounting, Business Administration, or a related field (preferred but not required).

What We're Looking For

We're looking for someone who:

  • Is highly organized and dependable.
  • Thinks ahead and takes initiative.
  • Learns quickly and enjoys solving problems.
  • Has a positive attitude and works well with others.
  • Can work independently with minimal supervision.
  • Takes ownership of projects and follows through.

Benefits

  • Competitive hourly wage based on experience.
  • Paid Time Off (PTO).
  • Paid Holidays.
  • Dental, Vision, and Life Insurance.
  • Simple IRA with Company Match.
  • Professional development opportunities.
  • Stable, family-oriented work environment.

If you're looking for an opportunity where you can make a meaningful impact and grow with a company, we'd love to hear from you. Please submit your resume along with a brief cover letter explaining why you'd be a great fit for our team.

Company Description

We are a full-service Dental Manufacturing company. We are B2B company who work with Dental clinics in Minnesota and Wisconsin.