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Ad Hoc Event Jobs (NOW HIRING)

Visterra

Operations Associate & Receptionist

Waltham, MA · On-site

$30 - $36/hr

Support leadership by anticipating needs and helping manage day-to-day operational details, and ad hoc events. General Administrative & Operational Support * Manage office supplies, inventory, and ...

Somewhere

Executive Assistant brok

Manage the CEO's calendar, scheduling meetings, calls, and events across multiple time zones * Coordinate board meetings, management meetings, and ad-hoc leadership sessions * Prepare agendas ...

New

LPL Financial LLC

AVP, Growth Manager

Manhattan, NY · On-site

$99.91 - $166.45/hr

... ad hoc event needs. * Serve as a trusted advisor to Sales leadership, providing fact-based insights to drive results and optimize the sales process. * Tactically execute project deliverables to ...

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Ad Hoc Event information

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How much do ad hoc event jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for ad hoc event in the United States is $17.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $19.23 per hour, depending on experience, location, and employer.

What is an ad hoc event?

Ad hoc events are one-time or irregular events organized for a specific purpose or need, rather than being part of a regular schedule. These events are often planned on short notice and can range from corporate meetings and workshops to pop-up markets or community gatherings. The term 'ad hoc' means 'for this' in Latin, signifying that these events are tailored to address particular circumstances or objectives. Because of their spontaneous nature, ad hoc events require flexible planning and coordination to meet unique requirements.

What are the key skills and qualifications needed to thrive as an ad hoc event coordinator, and why are they important?

To thrive as an Ad Hoc Event Coordinator, you need strong organizational abilities, attention to detail, and experience in event planning or project management, often supported by a relevant degree or prior event coordination experience. Familiarity with event management software, budgeting tools, and communication platforms is commonly required. Excellent problem-solving, adaptability, and interpersonal skills help you handle unexpected changes and collaborate with diverse stakeholders. These skills are crucial for ensuring that events run smoothly, meet objectives, and deliver a positive experience for attendees despite dynamic circumstances.

What are some common challenges faced when working in an ad hoc event role, and how can they be effectively managed?

Working in an ad hoc event position often involves handling last-minute changes, tight deadlines, and unexpected logistical issues. Flexibility and quick problem-solving are crucial, as event needs can shift rapidly based on client requirements or unforeseen circumstances. Strong communication and collaboration skills help ensure that team members stay aligned and can adapt efficiently. Proactively preparing contingency plans and maintaining clear documentation also contribute to smoother event execution and reduced stress.

What is the difference between Ad Hoc Event vs Event Coordinator?

AspectAd Hoc EventEvent Coordinator
CredentialsVaries; often no formal certification requiredTypically requires event planning certifications or related experience
Work EnvironmentFlexible, project-based, often temporaryStructured, involves planning and managing multiple events
Employer & Industry UsageUsed across various industries for specific tasksCommonly employed by event planning companies, corporations, nonprofits
Search & Comparison IntentFocuses on specific, one-time tasksInvolves ongoing event management responsibilities

Ad Hoc Event roles are typically temporary, task-specific positions without formal certifications, suited for one-time or short-term projects. In contrast, Event Coordinators usually have structured roles with relevant credentials, managing multiple events over time within organizations or agencies. Understanding these differences helps job seekers identify roles that match their skills and career goals.

More about Ad Hoc Event jobs

What job categories do people searching Ad Hoc Event jobs look for?

The top searched job categories for Ad Hoc Event jobs are:

Ad Hoc Event jobs near you
Infographic showing various Ad Hoc Event job openings in the United States as of August 2026, with employment types broken down into 80% Full Time, 16% Part Time, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $35,847 per year, or $17.2 per hour.

Operations Associate & Receptionist

Vistera Inc

Waltham, MA • On-site

$30 - $36/hr

Full-time

Re-posted yesterday

Job description

Operations Associate & Receptionist
The Operations Associate & Receptionist is responsible for managing day-to-day office and facilities operations, coordination, and front-of-house responsibilities in an active and fast-paced environment. This role serves as a key operational point of contact for employees, visitors, vendors, and external partners, while also providing administrative and executive assistant support to senior leaders as needed.
This is a full-time, regular position located at Visterra's facility in Waltham, MA. The hours will be Monday through Friday from 8:30 AM - 5:00 PM.
Key duties and responsibilities:
Office & Facilities Operations
  • Manage daily office and facilities operations across office and lab environments.
  • Coordinate with vendors related to office services, maintenance, supplies, and facilities needs.
  • Identify, troubleshoot, and resolve operational issues; escalate appropriately when required.
  • Support office expansion or reconfiguration initiatives, as well as increased operational complexity as the company demands evolve.

Reception & Visitor Management
  • Serve as the primary point of contact for visitors, guests, and external partners.
  • Manage the digital security badging system and visitor logs to ensure a safe and secure office environment.
  • Coordinate meetings, including deliveries for lunches and meals, visitor logistics, and day-to-day traffic through the office.
  • Maintain a professional, welcoming, and organized front-of-house environment.

Operational Support & Issue Management
  • Act as primary point of contact for day-to-day operational questions, issues, and requests.
  • Professionally handle complaints, ad-hoc requests, and unexpected situations.
  • Communicate updates clearly and in a timely manner to relevant stakeholders.

Executive Assistant Support
  • Provide administrative and executive assistant support to select senior leaders.
  • Assist with scheduling, coordination, and ad-hoc administrative tasks as needed.
  • Support leadership by anticipating needs and helping manage day-to-day operational details, and ad hoc events.

General Administrative & Operational Support
  • Manage office supplies, inventory, and ordering processes to support daily office and lab operations.
  • Manage shipment and delivery of Company outgoing and incoming packages, including accurate daily logging of office and lab deliveries.
  • Support onboarding logistics and general office coordination.
  • Maintain organization, documentation, and operational consistency.

Minimum Qualifications
  • Bachelor's degree required.
  • At least 1+ years of experience in office operations, facilities, or administrative roles.
  • A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, executives, board members, and visitors at all levels.
  • Demonstrated ability to operate independently and manage competing priorities.
  • Ability to regularly handles confidential and proprietary information with utmost discretion.
  • Strong organizational and communication skills with demonstrated ability to prioritize and work independently.
  • Proficient skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
  • Experience working in an ERP or receiving system helpful but not required.
  • Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
  • Comfortable working in a growing, dynamic environment with evolving needs

Company
Visterra is a clinical stage biotechnology company committed to developing innovative biologic therapies (monoclonal antibodies and therapeutic muteins) for the treatment of kidney diseases, with an immuno-nephrology focus in drug development. Our proprietary technology platform enables the design and engineering of precision antibody or protein-based drug candidates to modulate key disease targets. We are developing a robust pipeline of novel therapies for patients with unmet needs.
Visterra is a wholly owned subsidiary of Otsuka America, Inc., which is a U.S. holding company subsidiary of Otsuka Pharmaceutical Co., Ltd. of Japan. Visterra has approximately 100 employees, and is located in Waltham, Massachusetts.
Visterra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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